Bilingual AA, DMin Program
Location: Kentucky Campus - Wilmore, KY 40390
Description
Position Title: Bilingual Administrative Assistant, Doctor of Ministry
Program
Department: Doctor of Ministry
Reports To: Director, Doctor of Ministry Program
FLSA Classification: Non-Exempt
Hours: 37.5 per week
POSITION SUMMARY:
The Bilingual Administrative Assistant for the Doctor of Ministry Program
provides essential administrative support assisting faculty, students, and
staff by managing program logistics, maintaining academic records,
coordinating events, and handling communication in both English and Spanish.
The assistant serves as a key point of contact for students, supporting their
academic journey by facilitating clear communication, assisting with
admissions and enrollment processes, and providing bilingual translation as
needed.
Essential Functions (with Key Responsibilities)
1. Program Administration and Coordination
Assists in management of program logistics, including Residency-Week
preparation, faculty support, and student communications, ensuring
seamless program operations.
Organizes and maintains filing system, cohort-specific schedules, course
materials, and student records, facilitating efficient academic processes.
Assists contract filing for faculty, Dissertation Coaches, and guest
speakers, ensuring compliance and timely processing.
Oversees dissertation review and editing coordination, ensuring high
quality academic support and adherence to institutional standards.
2. Bilingual Student Engagement and Support
Provides dedicated support to Spanish-speaking students, ensuring clear
communication and accessibility of program resources.
Translates key program documents and communications, improving engagement
and comprehension for bilingual participants.
Serves as a liaison for bilingual students, assisting with residency
logistics, course registration, and academic inquiries.
Ensures clear and professional communication in both English and Spanish
for students, faculty, and staff.
3. Strategic Planning and Program Development
Assists in the development of program enhancements, incorporating feedback
from students and faculty to improve the students' experience.
Collaborates with institutional partners to optimize the program's
bilingual accessibility and support services.
Manages program communication strategies, ensuring consistency and clarity
in messaging across multiple platforms.
Oversees dissertation publication process (ProQuest, Library Thesis
Forms, and hard copies for ATS archives).
4. Faculty and Institutional Collaboration
Assists the DMin. Coordinator with faculty travel, accommodations, and
residency support, ensuring a well-organized academic environment.
Assists in planning and executing faculty training and development
initiatives to enhance instructional effectiveness.
Supports institutional assessment efforts by compiling and analyzing
program data for continuous improvement.
5. Operational Excellence and Administrative Support
Oversees financial processing including payments and reimbursements for
Dissertation Coaches, reviewers, and editors, ensuring budgetary
compliance.
Manages digital and physical records, maintaining confidentiality and
accuracy of student and faculty documentation.
Provides front-office support, welcoming students, faculty, and guests
with professionalism and hospitality.
Qualifications
Required/Preferred Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Canvas,
CampusNexus) and other administrative software.
Experience in managing databases, student records, and academic
documentation.
Ability to handle scheduling, event coordination, and program logistics
efficiently.
Strong organizational skills with attention to detail and accuracy.
Fluent in English and Spanish (written and verbal communication skills in
both languages).
Strong translation and interpretation skills, ensuring accurate
communication between English and Spanish-speaking faculty, students, and
staff.
Ability to interact professionally with faculty, students, and staff in a
multicultural environment.
Strong customer service skills to support students and faculty
effectively.
Education and Experience
Bachelor's degree in a related field (preferred) or equivalent
experience in administrative support.
Experience working in higher education, theological education, or
administrative roles.
Previous experience in bilingual (English-Spanish) administrative
support, preferably in an academic or ministry-related setting.
