BCOE Office of the Dean Graduate Assistant

BCOE Office of the Dean Graduate Assistant

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Please see Special Instructions for more details.

 All student employees will be required to submit employment verification documents on their first day of work. For a list of acceptable documentation, follow this link: student-employment-list-of-acceptable-documents.pdf  

Position Details

Position Details

Student Employment Enrollment Requirements	Indiana State University graduate student enrolled in at least 5 credit hours and has a 3.0 or above GPA..
Comments to Applicants	All student employees will be required to submit employment verification documents on their first day of work. For a list of acceptable documentation, follow this link: student-employment-list-of-acceptable-documents.pdf
Notice of Vacancy Number	ST2600278
Job Title	BCOE Office of the Dean Graduate Assistant
Job Category	Graduate Assistantship
Job Type	Graduate Assistantships
Position Class Code	81000 Grad Assistant
Student Pay Grade	999
Hourly Wage/Salary	Master's $4600 Spring 2027 $1788 Summer
Job Summary/Basic Function	This is a Graduate Assistant position within the Bayh College of Education. Individuals in this position will work to achieve the mission, objectives, and vision of the college as they pertain to facilitating the functions of the Dean’s office.
Specific Responsibilities	Front desk coverage and answering main phone line Management of reservations (8 conference rooms) Record and distribute keys for various BCOE rooms Mailing, including mail merge of address labels Assist student worker with inventory of promotional materials Update databases as needed and create flyers/invitations with Canva Assist with BCOE events Deliveries on campus Other duties as assigned
Work Schedule	This posting is for Spring 2027 and Summer 2027 Cover Front Desk 12-1 pm Monday through Friday (if available) 20 hours weekly during office hours of 8-4:30 Monday through Friday Please be sure to attach your Spring 27 schedule and list hours you are available during 8-4:30 This posting is for spring 2027 only. If funds are approved, the option of renewal for 27-28 is available Summer 2027 assistantship is also possible, so let me know if you are available for 10 hours in summer. We will work with your class schedule Start on the Thursday before classes begin during academic year
Desired Start Date	01/07/2027
Open Date	10/07/2026
Close Date	11/07/2026
Required Relevant Education & Experience	Bachelor's Degree (4 years)
Required Field(s) of Study	Currently enrolled in a Master’s program
Preferred Relevant Education and Experience	Experience working with students, faculty, and staff in a university setting Effective written, oral, and interpersonal communication skills Attention to detail and organizational abilities Basic familiarity with office equipment and computer applications Confidentiality and professionalism
Supervisory Responsibilities	This job has no supervisory responsibilities.
Required Certificates, Licenses and Registrations
Other Required Certificates, Licenses and Registrations
Preferred Certificates, Licenses and Registrations
Preferred Other Certificates, Licenses and Registrations
Knowledge, Skills and Abilities	Able to adapt to change, Able to assemble, analyze and present data, Able to learn and retain information, Able to multitask, Able to plan, organize, and implement projects in a timely manner, Able to read English, understand, and follow verbal and written instructions, Able to work both independently and collaboratively, Able to work carefully and politely around others, Able to work well with others, Attention to detail, Demonstration of high ethical standards, integrity, professionalism, politeness, and courteousness, Excellent customer service skills, Excellent interpersonal, organizational, planning, teambuilding and problem solving skills, Excellent leadership skills, Experience in an educational environment preferred, Math and basic accounting skills, Must be comfortable networking with groups or individuals, Proven verbal and written communication skills, Willing to interact with students, Willing to work extended hours during events and peak seasons, when required, Work effectively with a diverse community, Proficiency with Microsoft Office and other computer applications
Other Knowledge, Skills and Abilities	General office knowledge and knowledge of Microsoft Word and Excel Ability to maintain confidentiality and professional demeanor Knowledge of Canva with ability to make flyers
NCAA Guidelines	All employees and staff of ISU are bound by all NCAA, Missouri Valley Conference and institutional rules and regulations pertaining to intercollegiate athletics and must conduct themselves in accordance therewith. For more complete information on the duties and obligations of ISU employees and staff in this regard, employees and staff should contact the Compliance Office in the ISU Athletic Department. No ISU employee (whether paid or a volunteer) shall knowingly influence others to furnish the NCAA or an ISU investigator/compliance officer false or misleading information concerning an individual’s involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation. Failure to abide by this term of employment shall constitute unethical conduct as defined by the NCAA and may result in immediate suspension and/or termination of the employment relationship with ISU.

Job Duties

Essential Duties and Responsibilities	Front desk coverage and answering main phone line Management of reservations (8 conference rooms) Record and distribute keys for various BCOE rooms Mailing, including mail merge of address labels Assist student worker with inventory of promotional materials Update databases as needed Assist with BCOE events Other duties as assigned

Career Readiness Competencies

o Critical Thinking/Problem Solving: Exercise sound reasoning to analyze issues, make decisions, and overcome problems. The individual is able to obtain, interpret, and use knowledge, facts, and data in the process, and may demonstrate originality and inventiveness.


o Oral/Written Communications: Articulate thoughts and ideas clearly and effectively in written and oral forms to persons inside and outside of the organization. The individual has public speaking skills; is able to express ideas to others; and can write/edit memos, letters, and complex technical reports clearly and effectively.


o Teamwork/Collaboration: Build collaborative relationships with colleagues and customers representing diverse cultures, races, ages, genders, religions, lifestyles, and viewpoints. The individual is able to work within a team structure, and can negotiate and manage conflict.


o Digital Technology: Select and use appropriate technology to accomplish a given task. The individual is also able to apply computing skills to solve problems.


o Leadership: Leverage the strengths of others to achieve common goals, and use interpersonal skills to coach and develop others. The individual is able to assess and manage his/her emotions and those of others; use empathetic skills to guide and motivate; and organize, prioritize, and delegate work.


o Professionalism/Work Ethic: Demonstrate personal accountability and effective work habits, e.g., punctuality, working productively with others, and time workload management, and understand the impact of non-verbal communication on professional work image. The individual demonstrates integrity and ethical behavior, acts responsibly with the interests of the larger community in mind, and is able to learn from his/her mistakes.


o Career and Self Development: Identify and articulate one’s skills, strengths, knowledge, and experiences relevant to the position desired and career goals, and identify areas necessary for professional growth. The individual is able to navigate and explore job options, understands and can take the steps necessary to pursue opportunities, and understands how to self-advocate for opportunities in the workplace.


o Equity and Inclusion: Value, respect, and learn from diverse cultures, races, ages, genders, sexual orientations, and religions. The individual demonstrates openness, inclusiveness, sensitivity, and the ability to interact respectfully with all people and understand individuals’ differences.

Career Competencies

Competency:	Teamwork/Collaboration

Competency:	Leadership

Competency:	Professionalism/Work Ethic

Competency:	Equity and Inclusion

Competency:	Critical Thinking/Problem Solving

Applicant Documents

Required Documents

1. Resume
2. Cover Letter/ Letter of Application
3. Current Class Schedule
4. Writing Sample

Optional Documents

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Are you currently in good academic standing with the University?
   • Yes
   • No
2. * Are you currently in good conduct standing with the University?
   • Yes
   • No
3. * .Are you currently enrolled in a Master's Program at Indiana State University?
   • Yes
   • No
4. * What is your expected graduation date?

   (Open Ended Question)

5. * Will you be available to work during the summer?
   • yes
   • no
6. * What is your major/minor or field of study?

   (Open Ended Question)

7. * Are you enrolled in at least 5 credit hours for the academic year?
   • Yes
   • No
8. * Please explain in 2-5 sentences why you are interested in this position and how you are qualified for this position.

   (Open Ended Question)

9. * Do you have daytime availability M-F 8:00AM-04:30PM for at least 2 or more hours at a time?
   • yes
   • no
10. * Do you have a minimum 3.0 cumulative GPA?
    • Yes
    • No