Athletics Event Management Administrator
Location: Brandeis - Waltham Campus · Type: Full time · Posted:
2026-09-14 · Reference: R0013676
Are you a proactive administrative professional who thrives in a dynamic,
high-impact environment? Do you excel at multi-tasking, managing events, and
serving as the operational heartbeat of a dedicated team?
Brandeis University is delighted to announce a career opportunity as an
Athletic Event Management Administrator to support in the logistical
execution and facility readiness for varsity contests at the NCAA Division III
level and aquatics operations. In this role, you would support the Department
of Athletics by organizing and executing the logistical and operational
aspects of home athletic contests and managing lifeguard staffing and pool
deck safety compliance upholding the values and mission of the department and
the university, with a focus on student-centered service.
The hiring range for this position is $45,700 - $56,500.
Job Duties
Direct game-day operations management for home athletic contests in select
varsity sports. Serve as the primary on-site administrator to resolve
logistical issues, coordinate team needs and ensure a high-quality
spectator experience.
Manage facility setup and takedown, ensuring compliance with NCAA, UAA,
and university policies and procedures. Conducts pre-contest inspections
of playing surfaces and equipment to mitigate risks and ensure our
standards are met prior to each contest. Facilitates post-contest
breakdown to prepare facilities for subsequent activities.
Hire, train and supervise student contest management staff. Manage time
reporting and payroll for all student event staff. Develop and implement
training manuals and customer service standards for student staff working
athletic events.
Proactively monitor and address indoor and outdoor facilities issues
related to competition venues. Coordinate necessary maintenance and
repairs with University Facilities Services and/or outside contractors.
Oversee all pool mechanical and chemical operations and physical space of
pool and locker rooms.
Oversee lifeguard staffing to ensure a safe environment for pool-related
events and open recreation. Responsible for the recruitment, scheduling,
and monitoring of certified lifeguards. Maintain oversight of lifeguard
staff certifications to ensure compliance with safety regulations and
university policy.
Plan and execute maintenance operations for Athletics van fleet, including
but not limited to oil changes, state inspections, damage repair, etc.
Maintain comprehensive service records to ensure reliable transportation
is available for teams and clubs. Oversee assigned staff to schedule
necessary visits.
Qualifications and Additional Job Information:
This position operates in a gymnasium, on courts, and may operate outside
in varied weather. Must be able to consistently lift and/or move 20 to 30
pounds and frequently lift and/or move 50 to 75 pounds.
Will require nights and weekends depending on contest schedule.
Bachelor's degree required. Master's degree preferred
1-3 years relevant work experience, preferably at the college level.
Graduate Assistant experience is acceptable.
Must have the ability to drive 12-passenger vans.
Must have the ability to work flexible hours – early morning, night and
weekend work is required.
Pay Range Disclosure
The University's pay ranges represent a good faith estimate of what Brandeis
reasonably expects to pay for a position at the time of posting. The pay
offered to a selected candidate during hiring will be based on factors such as
(but not limited to) the scope and responsibilities of the position, the
candidate's work experience and education/training, internal peer equity, and
applicable legal requirements.
Equal Opportunity Statement
Brandeis University is an equal opportunity employer which does not
discriminate against any applicant or employee on the basis of race, color,
ancestry, religious creed, gender identity and expression, national or ethnic
origin, sex, sexual orientation, pregnancy, age, genetic information,
disability, caste, military or veteran status or any other category protected
by law (also known as membership in a "protected class").
