Associate Director, JPL International Office
Reference: 11096
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Job Summary
Reporting to the Director of the International Offices, the Associate Director
will be responsible for supervising the day-to-day operation of the JPL
International Office (JPL IO); and for doing direct advising and preparation
of immigrant and nonimmigrant documents and petitions. This position
strategizes with the Director in the development of JPL policy and procedure
on immigration issues for scholars and students.
The staff members of the International Offices at Caltech and JPL work as a
team. Advisors consult with one another in order to maintain consistent
immigration advising for Caltech and JPL, and support each other when
necessary.
Essential Job Duties
Supervisory
Supervise JPL IO staff, includes assigning tasks monitoring the day-to-day
activities; leading team meetings; providing individual staff feedback,
guidance, and support; providing training and professional development
opportunities; and leading annual performance reviews
Develop office policies and procedures; initiate and direct improvements
Manage maintenance of efficient and uniform practices
Oversee and analyze regular reports for operational audits and data
integrity
Oversee and manage communications – including email templates, website,
web forms, and flyers – with international scholars, as well as internal
and external partners for consistency of message, voice, design, and
content
Develop innovative, compliant, and enriching orientation for international
scholars and students
Develop international education outreach for lab community and lab
business partners
Collaborate and consult regularly with Associate Directors for
International Student Programs (ISP) and International Scholar Services
(ISS)
Establish and maintain relationships with JPL IO lab business partners to
educate, collaborate and assist in the service of institutional compliance
and the international student and scholar experience
Provide project management leadership and contributions to system
implementations
Scholar and Student Advising
Provide direct immigration advising to international students and scholars
from pre-arrival to departure; prepare E-3, H, TN, O, and green card
petitions; prepare F and J documents, as needed; support F-1 OPT/STEM OPT,
as appropriate
Serve as Alternate Responsible Office (ARO) for Caltech's J Exchange
Visitor Program and as a Designated School Official (DSO) for Caltech's
F Student program
Stay current on changing immigration laws, regulations, and policy;
interpret and apply to internal business practices
Prepare and file petitions, applications, and correspondence with the U.S.
Department of Homeland Security (DHS), the U.S. Department of Labor
(DOL), and U.S. Department of State (DOS)
Strategize and coordinate with outside immigration counsel, when
appropriate.
Provide timely updates and presentations to international students and
scholars and JPL IO lab business partners regarding immigration changes
and business practices
Work within ISSM/Trilby and SEVIS; comply with DHS, DOL, and DOS
regulations and maintain record keeping
Other duties, as assigned
Basic Qualifications
Bachelor's degree
6 years of relevant international scholar or U.S. immigration advising
experience, covering both nonimmigrant and immigrant categories
2 years of direct management of administrative and professional staff in
an international scholar or U.S. immigration environment
Demonstrated ability to initiate efficient and effective business
practices and procedures
Communication and presentation skills
Critical thinking and organizational skills including policy analysis,
evaluation of compliance issues, formulation and implementation of
internal business procedures, and completion of complex projects in a
timely manner
In accordance with 22 CFR §62, the individual in this position must be a
citizen or lawful permanent resident of the United States
Preferred Qualifications
Master's degree
Experience working with complex, system-wide databases
Experience with the culture, procedures and practices of higher
education/research environment
Required Documents
Resume
Cover Letter
Hiring Range
$102,000 - $124,000 per year
The salary of the finalist(s) selected for this role will be set based on a
variety of factors, including but not limited to, internal equity, experience,
education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to
providing comprehensive benefits to eligible employees and their eligible
dependents. Our benefits package includes competitive compensation, health,
dental, and vision insurance, retirement savings plans, generous paid time off
(vacation, holidays, sick time, parental leave, bereavement, etc.), tuition
reimbursement, and more. Non-benefit eligible employees will have access to
some benefits such as onsite counseling and sick time. Learn more about our
benefits and staff perks.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive
consideration for employment without regard to age, race, color, religion,
sex, sexual orientation, gender identity, or national origin, disability
status, protected veteran status, or any other characteristic protected by
law.
Caltech is a VEVRAA Federal Contractor.
To read more Equal Employment Opportunity (EEO) go to
eeocselfprintposter.pdf.
Disability Accommodations
Caltech complies with the Fair Employment and Housing Act (FEHA) and the
Americans with Disabilities Act (ADA). We consider reasonable accommodation
measures that may be necessary for eligible applicants and employees to
perform the essential functions of a position.
If you would like to request an accommodation to complete this application,
interview, or otherwise participate in the employee selection process, please
contact Caltech Recruiting at [email protected].
Additionally, if you do not meet the basic qualifications of a role but
believe you can perform the essential functions of the job with reasonable
accommodation, please reach out to Caltech Recruiting at
[email protected].
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