Associate Dean of Graduate Studies
Reference: 11090
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Job Summary
The Associate Dean of Graduate Studies reports to the Dean of Graduate
Students and plays a core leadership role in shaping the academic and personal
development of graduate students. This position is responsible for student
well-being both in and out of the classroom, addressing a broad spectrum of
issues, including academic and personal advising and support services, faculty
outreach and communication, student conduct, and crisis management.
This position requires significant collaboration across multiple campus
offices, including Student Wellness Services, the Center for Inclusion and
Diversity, Equity and Title IX, the Registrar, Housing, the Office of Student
and Family Engagement, and the Option managers and representatives. The
Associate Dean leads and manages student academic programs and partnerships to
enhance the graduate experience and ensure academic success and personal well-
being. This role also requires the development of new initiatives and student
support systems that respond to emerging needs.
Finally, the Associate Dean serves as the senior-most staff member in the
Graduate Office, providing high-level vision, leadership, and strategic
planning for student academic support and personal development initiatives.
This is an Essential Reporting position. In the event of a campus emergency,
an employee designated as Essential Reporting has essential job skills that
are needed for response and recovery and is expected to report to Campus as
soon as possible.
Essential Job Duties
Program Development: Build, implement, and manage student support
programs. Develop and present academic components of new student
orientation, and new academic interventions. Continually assess and
enhance these programs to adapt to evolving student needs.
Collaboration and Networking: Forge strong partnerships across campus
with student support services, faculty, and administrative offices to
promote student success. Actively maintain a wide network of relationships
to ensure comprehensive support for students, leveraging resources from
various campus departments and external partners.
Student Advising: With a deep understanding of academic policies and
procedures, provide high-level academic and personal advising to graduate
students. This includes coordinating with faculty, academic advisors in
the Divisions, residential life staff, and other offices to support
students facing academic or personal challenges. Advise students on
academic petitions, leaves of absence, reinstatements, and other academic
needs.
Admissions: In conjunction with the Assistant Dean, maintains a
foundational understanding and awareness of the decentralized graduate
admissions process. Maintains open communication with Division and Option
representatives to ensure the process runs smoothly and stakeholders'
needs are met.
Crisis Management: Respond to student crises in collaboration with
Student Wellness Services, Campus Security, Equity and Title IX, and other
relevant departments. Play a pivotal role in Caltech's CARE team, which
provides case management for students experiencing challenges. Participate
in the Student Affairs on-call rotation system.
Student Conduct: Oversee student conduct, investigate conduct cases,
and make recommendations of disciplinary action to the Dean.
Account and Budget Management: Administer the student emergency fund
and other discretionary funds overseen by the Dean of Graduate Studies. In
consultation with the Dean and Financial Analyst, manage the office's
general budget and operations spending.
Committee Involvement: Serve on campus committees at the direction of
the Dean. Act as the Dean's representative as required. Serve as a liaison
to the Graduate Student Council (GSC) and advise graduate student
leaders.
Leadership role: Play a leadership role for the graduate office staff
and represent the office.
Policy Development: Develop and implement policies and procedures that
enhance the student experience. Assess and improve academic policies and
Dean's office procedures to address changing student needs.
Union Relations and Compliance: Work in collaboration with the Labor
Relations team to provide guidance and recommendations to academic
leadership on a wide range of matters including the application and
interpretation of academic policies, Institute policy and procedures,
union contract provisions, labor agreements, and related regulatory
requirements. Ensure that the articles of the collective bargaining
agreement are applied uniformly across the academic Divisions; conduct
trainings and periodic reviews of compliance.
Grievances and Investigations: Fill a key role in the grievance and
appeals process outlined in the collective bargaining agreement. Conduct
complex and sensitive investigations with little supervision, including
determining appropriate investigation strategies, leading witness
interviews and any required document review, and determining findings and
recommendations for appropriate resolution.
Special Projects: Execute high-impact projects at the request of the
Dean, often involving collaboration with various stakeholders and
departments.
Basic Qualifications
Master's degree.
5 years of increasingly responsible experience in student affairs.
Excellent leadership and managerial skills and the capacity to supervise a
team of professionals.
Excellent counseling and advising skills, the ability to utilize
independent judgment in a fair, consistent manner.
Exceptional analytical and organizational skills, excellent communication
skills, a strong service orientation, and an ability to exercise
independent judgment while working in a team-oriented environment.
Ability to build strong collaborations with other offices.
Strong communication skills, both verbal and written.
Preferred Qualifications
Doctorate degree.
Experience in crisis management.
Administrative experience, work in higher education, supervisory
experience, academic management experience or equivalent.
A demonstrated commitment to diversity and inclusivity.
Previous Caltech experience.
Required Documents
Resume.
Cover Letter.
Hiring Range
$146,600 - $180,100 per year
The salary of the finalist(s) selected for this role will be set based on a
variety of factors, including but not limited to, internal equity, experience,
education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to
providing comprehensive benefits to eligible employees and their eligible
dependents. Our benefits package includes competitive compensation, health,
dental, and vision insurance, retirement savings plans, generous paid time off
(vacation, holidays, sick time, parental leave, bereavement, etc.), tuition
reimbursement, and more. Non-benefit eligible employees will have access to
some benefits such as onsite counseling and sick time. Learn more about our
benefits and staff perks.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive
consideration for employment without regard to age, race, color, religion,
sex, sexual orientation, gender identity, or national origin, disability
status, protected veteran status, or any other characteristic protected by
law.
Caltech is a VEVRAA Federal Contractor.
To read more Equal Employment Opportunity (EEO) go to
eeocselfprintposter.pdf.
Disability Accommodations
Caltech complies with the Fair Employment and Housing Act (FEHA) and the
Americans with Disabilities Act (ADA). We consider reasonable accommodation
measures that may be necessary for eligible applicants and employees to
perform the essential functions of a position.
If you would like to request an accommodation to complete this application,
interview, or otherwise participate in the employee selection process, please
contact Caltech Recruiting at [email protected].
Additionally, if you do not meet the basic qualifications of a role but
believe you can perform the essential functions of the job with reasonable
accommodation, please reach out to Caltech Recruiting at
[email protected].
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