Assistant to the Dean, Liberal Arts

Assistant to the Dean, Liberal Arts

Salary

$48,516.00 - $60,612.00 Annually

Location

Southern Wake Campus

Job Type

Full-time, Annual

Job Number

07437

*DIVISION*

Liberal Arts

*DEPARTMENT*

Liberal Arts - General

Opening Date

10/01/2026

Closing Date

10/15/2026 11:59 PM Eastern

FLSA

Non-Exempt

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Position Description

This position provides support for the division dean, faculty, staff, public, students and other areas of the college. Support includes but is not limited to email and mail correspondence, staff training, adjunct payroll, travel, and budgeting.

Responsibilities and Duties (*Essential Functions)

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.  

*Maintains Liberal Arts Division records and reporting, including all curriculum data, faculty/staff directory, faculty qualifications, professional development, advisory committee members, and CCL pre/co-requisites

*Responds to email and answers the phone, dispenses appropriate information, refers and screens calls when appropriate

*Takes initiatives to solve problems, division issues, and campus issues to assist the Dean

*Trains and manages workload and workflow for secretarial positions and work-study students

*Manages acquisitions, interprets financial reports, and applies data to maintain budget balances

*Prepares part-time contracts, contract amendments, and monthly payroll information; coordinates with accounting office for payroll issues

 *Acts as liaison between Dean, faculty, and other areas of the college 

*Processes and manages purchase orders and e-procurement requisitions

Promotes university partnerships and attends university transfer meetings with current and prospective articulation partners.

Manages and maintains university partnership agreements, updates transfer course lists and assist with training of faculty and others within the college.
 
Collects and reports data on university program success and transfer partnerships.

Routinely processes forms (travel, expenditure authorizations, etc.), and maintains an inventory of selected institutional forms

Prepares and maintains instructor composite schedule

Verifies all documents requiring the Dean 's signature for accuracy and completeness

Prepares correspondence and/or information of a routine nature without instructions

Orders office supplies and forms as needed; reviews and updates supplies inventory levels

Prepares full-time temp request forms and non-instructional worksheets for HR to generate contracts; audits time sheets for accuracy for submission to HR

Manages the process of adding/updating programs of study, curriculum data sheets, and catalog information

Tracks, maintains, and reports all data for programs

Prepares meeting agendas and prepares and distributes minutes

Manages complex records and information systems, ensuring accurate organization, secure maintenance, and efficient retrieval of digital and physical documents.

Delivers and picks up divisional mail from mail room; screens, prioritizes and processes mail

Arranges for routine maintenance and repair of office equipment as necessary

Manages assignment of resources (keys, computers, furniture, supplies) for division faculty and staff

Updates and maintains division web site

Coordinates all office moves

Assists with the organization, planning, and execution of program events, and event planning for department functions for the service area

Communicates with Security on any campus emergencies and with facilities on maintenance issues

Participates in appropriate professional development activities

Qualifications

Knowledge, Skills & Abilities:

Excellent written and oral communication skills

Excellent customer service skills and interpersonal skills

Ability to work with a high degree of accuracy in a fast-paced office environment

Ability to maintain records accurately and be able to meet deadlines consistently

Ability to maintain confidentiality and take measures to secure student and faculty records

Intermediate to advanced knowledge of Microsoft Office including Word, Excel, and Access

Ability to travel between campuses

Requirements:

Associate degree

Five years of experience in an office environment

Preferences:

Experience in a Community College or other postsecondary setting

Five years of experience supporting community college administration

As an equal employment opportunity employer, Wake Tech values our workforce. Wake Tech is committed to reaching students in every part of Wake County and rallying around them to go as far as their dreams, talents and resilience will take them. As an institution of higher education, we are committed to valuing the unique experiences of the Wake Tech community. We strive to be self-reflective of the kind of student body we represent and the culture we are building, and we care deeply about supporting each employee's professional growth.

Benefits at a Glance

Wake Technical Community College provides a comprehensive, affordable insurance and benefits program. We are continuously investigating new benefit offerings that are responsive to the needs of our annual** employees. Click here for more information.

• State Health Plan
• Health Care and Dependent Care Flexible Spending Accounts
• Health Care Exchange Notice
• Dental Insurance
• Vision Insurance
• Additional Supplemental Insurances
• Disability Plan
• NC Retirement Plan
• Leave (Vacation, Sick, FMLA, Civil and Military, Community Service, Education, and Voluntary Shared)
• Paid Holidays
• Prior State Service Verification
• Supplemental Retirement Plan
• Employee Assistance Program
• Education Benefits
• College Savings Program
• State Employees' Credit Union
• State Employees Association of NC (SEANC)
• Employee Discount Program
• Identity Theft Insurance

For further information, please contact 919-866-7890.

**Please note: Most temporary (part-time or full-time) employees do not earn benefits.

  01 Please describe your experience working with Microsoft Office products and other software. List each product/software and your level of comfort. 02 Describe your experience with budget tracking and expense tracking. 03 Describe your experience supporting leaders, teams, or departments. How did you prioritize competing deadlines, tasks, or projects?

Required Question

Employer Wake Technical Community College Address 9101 Fayetteville Rd.

Raleigh, North Carolina, 27603 Phone 9198665934
Website https://www.waketech.edu/