Assistant Project Co-ordinator

University of Glassgow
April 03, 2024
Offerd Salary:£32,332 - £36,024
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Assistant Project Co-ordinator

Job Purpose - 2 fixed term positions available

To be the main point of contact and support for a number of Principal Investigators (academic research leads) across the college for pre- and post-award research management, including application and costing support and post award project tracking and reporting for UKRI funded projects only.

To liaise with other teams within the College Research Support Office and University Services to ensure that effective communication takes place and a seamless research management support service is delivered to Principal Investigators.

To work with other college Project Coordinators in relation to college-wide research management support activity, as well as interdisciplinary activity between colleges and with external partners.

Main Duties and Responsibilities

1. Provide pre-and post- award advice and support to Principal Investigators, as required, from the initial identification of the funding opportunity through to the closure of the project. This will include application development, costing, bid writing support where appropriate, milestone planning and post award reporting and financial management for UKRI funding only.

2. Liaise with College research development staff to identify and actively manage the pipeline of funding opportunities with UKRI and with the University Services Research Support Office regarding funder terms and conditions and other specialist advice, eg, for legal, insurance and contractual matters.

3. Develop and maintain appropriate relationships with UKRI and provide expert advice to prospective applicants.

4. Undertake risk and feasibility assessment of proposed funding applications to mitigate risk and optimise funding.

5. Coordinate, plan, prioritise and execute application, costing and submission activities (including bid writing support where applicable) for UKRI grants, resulting in robust applications for approval and timely submission to funders.

6. Progress application outcomes and process awards from UKRI, sourcing feedback from UKRI where available and updating system accordingly. Maintain and ensure the integrity of all relevant project data on University systems.

7. Provide post award support, including that for ethics applications, project co-ordination, portfolio management (where appropriate), financial management and project change processes and control.

8. Support UKRI audits, ensuring adequate audit records are maintained and attend meetings with auditors, as required.

9. Provide management information and analyse data to inform both day to day decision making and also college research budgeting and strategy. Support the input to future College submissions to the Research Excellence Framework (REF).

10. Be actively involved in appropriate cross-college collaborative working to build networks, share best practice, develop web based resources and provide training.

11. Work with Principal Investigators and other College teams to ensure that the College maintains an accurate and complete record of staff publications. Promote an understanding of Open Access and support the process for obtaining open access rights for all possible publications.

12. Work with Research Support Administrators, delegating tasks as appropriate and providing support and coaching to ensure effective research administration support to Principal Investigators.

Knowledge, Qualifications, Skills and Experience



A1 Degree or equivalent in a relevant discipline/business area with evidence of continued professional development in an area relevant to the role.

A2 Knowledge of the Higher Education research environment.

A3 Knowledge and understanding of interrogating and maintaining databases.

A4 Knowledge and understanding of data integrity and its importance.


B1 Knowledge and experience in a subject relevant to the College.

B2 Knowledge of the regulatory framework which governs research in a particular College area.

B3 An understanding of UKRI grant application processes including costing and funder guidelines.



C1 Project management - both short-term deadline driven and longer term involving multiple conflicting deadlines and coordination across multiple organisational units.

C2 Excellent oral and written communication skills with the ability to communicate at all levels.

C3 Excellent organisational and planning skills and the ability to work to tight deadlines.

C4 High degree of numeracy.

C5 Excellent eye for detail and accuracy.

C6 High level of influencing and negotiating skills.

C7 Highly developed IT skills, particularly database and excel related.

C8 Ability to network effectively.

C9 Ability to exercise initiative and work independently but also as part of a team.

C10 Ability to work flexibly and adapt to changing environments.

C11 Ability to interpret complex guidelines and prepare reports and budgets in line with the requirements set out.

C12 Ability to assess risks and financial implications.



E1 Experience of relevant financial administration in a similar or related role.

E2 Experience of processing, analysing and presenting data.

E3 Experience of successfully overseeing the work of staff.

E4 Experience of preparing costing models and tracking budgets.

E5 Experience in delivering a customer focused service.

E6 Experience of working successfully in a complex matrix organisational structure.


F1 Experience of Higher Education environment and supporting the work of academics.

F2 Experience of research in academia.

F3 Experience of providing high quality advice and guidance on research management.

Please Note : The University would consider a secondment opportunity for this post. Applicants should seek clearance for release for secondment from their employers / line manager before making a formal application.

Terms and Conditions

Salary will be Grade 6, £32,332 - £36,024 per annum.

These posts are full time (35 hours per week). The posts are to cover maternity leave and one post is available for up to 12 months or until the substantive postholder returns and the second post is available for up to 7 months or until the substantive postholder returns.

As part of Team UofG you will be a member of a world changing, inclusive community, which values ambition, excellence, integrity and curiosity.

As a valued member of our team, you can expect:

1 A warm welcoming and engaging organisational culture, where your talents are developed and nurtured, and success is celebrated and shared.

2 An excellent employment package with generous terms and conditions including 41 days of leave for full time staff, pension - pensions handbook https: // www., benefits and discount packages.

3 A flexible approach to working.

4 A commitment to support your health and wellbeing, including a free 6-month UofG Sport membership for all new staff joining the University https: // www.

We believe that we can only reach our full potential through the talents of all. Equality, diversity and inclusion are at the heart of our values. Applications are particularly welcome from across our communities and in particular people from the Black, Asian and Minority Ethnic (BAME) community, and other protected characteristics who are under-represented within the University. Read more on how the University promotes and embeds all aspects of equality and diversity within our community https: // www.

We endorse the principles of Athena Swan https: // www. and hold bronze, silver and gold awards across the University.

We are investing in our organisation, and we will invest in you too. Please visit our website https: // www. for more information.

Vacancy Ref : 139888 Close Date : 03-Apr-2024 23:45

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