Assistant Director - Venue Management

Job Description - Assistant Director - Venue Management (STA012986)

Job Description

Assistant Director - Venue Management - (STA012986) Assistant Dir, Venue Management

Organization

: H0594 Deans Office - Arts

Description

Internal Applicants Only

Directs an ongoing university program to ensure that prescribed activities are carried out in accordance with its mission and/or specified objectives. Prepares short- and long-term goals and objectives.

Plans, develops and administers methods, strategies and procedures for meeting program objectives; directs and oversees the daily activities of staff members.

Prepares and monitors the annual budget and ensures that expenditures are within budget allocation.

Directs and coordinates personally, or through subordinate personnel, activities concerned with carrying out the objectives of the program.

Directs the preparation of and reviews reports and records of activities to ensure progress is being accomplished toward specified program objectives; modifies or changes methodology as required to redirect activities and attains objectives.

Analyzes trends within program areas, maintaining expert awareness of program information and change needs.

Formulates, implements, and maintains appropriate policies and procedures concerning program administration.

Manages and administers grant for program, including meetings, communication coordination, scholarships and other operations.

May prepare or participate in the preparation of proposals to obtain grants from state and federal agencies, and private foundation sponsors.

Performs other job-related duties as assigned.

EEO/AA

Additional Details (Summary): The Assistant Director for Venue Management plays a critical role in supporting the overall management and operations of venues within the McGovern College of the Arts. This position works closely with the Senior Director for Venue Management and Production Services to ensure the smooth functioning of venues, coordination of activities, and provision of exceptional experiences for performers, audiences, and other stakeholders.

Venue Operations:

Oversee the day-to-day operations of venues, including theaters, performance spaces, and studios, ensuring their efficient use and optimal functionality.

Coordinate and collaborate on the scheduling of performances, events, rehearsals, classes, and other activities to maximize space utilization while considering the needs of various programs and stakeholders.

Collaborate with key stakeholders to coordinate venue requirements, technical support, and logistics for performances and other events and activities.

Conduct regular inspections of venues to ensure compliance with safety regulations, accessibility standards, and proper maintenance of equipment and facilities, including managing facility work orders.

Event Coordination:

Assist in the planning, coordination, and execution of events, working closely with artistic directors, heads of ensembles, production teams, and other internal and external partners.

Coordinate and manage event logistics, including seating arrangements, ticketing, ushers, box office operations, and front-of-house management.

Collaborate with technical staff to ensure the availability and proper functioning of equipment, lighting, sound systems, and other technical components needed for events.

Collaboration and Stakeholder Relations:

Build and maintain strong relationships with faculty, staff, students, performers, and external stakeholders, ensuring their needs are met and their experiences are positive.

Serve as a point of contact for inquiries, requests, and feedback related to venue management, event coordination, and facility usage.

Provide excellent customer service, addressing concerns promptly and professionally, and resolving any issues that arise during events or venue operations.

Foster a collaborative and inclusive environment, promoting effective communication and positive relationships across departments and with external partners.

Collaborating with other departments, such as marketing, development, and finance, to ensure that all operations and programming align with the overall vision of the college.

Staff Management and Administrative Support:

Manage and train staff responsible for the day-to-day operations of the venue, including the Assistant Theater Manager, Box Office and Season Manager, Stage Managers, Events, Ushering, Student Workers, Parking, and Housekeeping.

Assist in the development and management of venue-related strategic plans, including short-term and long-term goals for revenue, audience development, and community engagement.

Support the implementation of policies, procedures, and protocols for venue management, event coordination, and safety practices.

Assist in the development and management of venue-related budgets, including revenue projections, expenses, and capital investments.

Qualifications

Bachelors and 3 years experience

Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of three (3) years of directly job-related experience.

Additional Qualifications:

Demonstrated experience in venue management, event coordination, or related roles, preferably within an educational or arts institution.

Deep understanding of the technical, production, and operational aspects of live events and performances.

Familiarity with theater operations, technical requirements, and equipment, such as lighting, sound systems, and basic AV technology.

Strong organizational and time management skills, with the ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines.

Excellent interpersonal and communication skills, with the ability to collaborate effectively with diverse stakeholders and provide exceptional customer service.

Proficiency in computer applications, including event management software, ticketing systems, and Microsoft Office suite.

Knowledge of safety regulations, accessibility standards, and best practices in venue management.

Additional Job Posting Information: - Department is willing to accept education in lieu of experience. - Department is willing to accept experience in lieu of education.

Salary: 4,463.00 - 5,804.50

Required Attachments by Candidate: Cover Letter/Letter of Application

Employee Status

: Regular/Benefits

Job Posting

: Aug 24, 2023, 10:23:04 PM