Assistant Director, Residency Program - Department of Emergency Medicine
Location: United States · Reference: 3042421
The Assistant Director, Residency Program will join our close-knit team
providing leadership and oversight for the operational, financial,
accreditation, educational, and administrative activities of the emergency
medicine residency program. This is an opportunity to play a crucial role in
facilitating a complex, rigorous program to train new physicians to practice
emergency medicine.
The Assistant Director serves as the senior administrative leader for the
emergency medicine residency program. They will oversee a team of Program
Coordinators and will partner with the Program Director, Assistant/Associate
Program Directors, System Education Program Administrator, Department
Leadership, and institutional stakeholders to ensure regulatory compliance,
operational excellence, effective resource utilization, and achievement of
strategic objectives. The Assistant Director develops departmental GME
operational strategy, leads administrative teams, and establishes standards
supporting the educational mission.
The position involves responsibilities which are cyclical over the year in
their intensity. As such, team members are expected to exhibit flexibility to
support each other as needs change over time. We also value suggestions and
innovations for making our large, complex system more efficient, organized,
and effective in supporting and communicating with trainees. As all of the
programs train dedicated young physicians at critical developmental stages in
their careers and lives, a desire to build supportive connections with them is
also appreciated.
Responsibilities
Program Management
Directs operational, accreditation, educational, and administrative
activities for the emergency medicine residency program.
Serves as the senior departmental administrative resource regarding the
emergency medicine residency operations, accreditation, compliance, and
program administration.
Develops operational goals, performance measures, and strategic
initiatives supporting program effectiveness and educational excellence.
Develops and manages educational budgets, staffing plans, resource
allocation strategies, and operational improvement initiatives supporting
program goals.
Evaluates operational, educational, accreditation, and financial outcomes
and develops recommendations to improve program effectiveness and
efficiency.
Serves as the primary administrative liaison between Program Directors,
Department Leadership, institutional committees, and Graduate Medical
Education leadership and represents the department on institutional
initiatives and workgroups.
Program Compliance with ACGME Accreditation and Other External Agencies
Compiles, updates, and submits reports to ACGME, EUFAC, and other external
agencies and professional organizations.
Provides oversight of accreditation activities including Annual Program
Evaluation (APE), Program Evaluation Committee (PEC), Clinical
Competency Committee (CCC), WebADS reporting, Program Letters of
Agreement (PLA), accreditation readiness, and continuous quality
improvement initiatives.
Utilizes RMS data, analytics, resident complement information,
participating site reporting, and operational metrics to support
accreditation readiness, workforce planning, Centers for Medicare and
Medicaid Services (CMS) cost reporting, and continuous improvement
initiatives.
Collaborates with Program Directors and faculty leadership to support
accreditation compliance, action plan implementation, reporting
activities, and program improvement efforts.
Oversees educational administration activities including curriculum
management, evaluation systems, milestone reporting, scholarly activity
tracking, educational outcomes assessment, and Residency Management System
utilization.
Supports the development of the residency program's academic and clinical
requirements to ensure accreditation standards are maintained.
Oversees maintenance of records related to all of the above.
Resident Recruitment and Onboarding
Oversees trainee lifecycle management activities including recruitment,
onboarding, credentialing, licensure, immigration support, compliance, and
graduation processes.
Oversees the development and planning of all aspects of the resident
interview process including managing Rescas, scheduling interview dates,
corresponding with potential applicants, confirming meetings and
appointments and ensuring applicant credentials are in compliance with
current guidelines.
Provides departmental oversight for NRMP, onboarding, recruitment
operations, and related graduate medical education technologies.
Credentialing, Appointments, Reappointments
Oversees processes for the house staff onboarding credentialing and
reappointment credentialing.
Collaborates with program coordinators, GME Office, and other staff
members to support compliance.
Staff Management
Provides direct supervision, mentoring, coaching, and performance
management for the residency program coordinators and administrative
staff.
Leads workforce planning, employee engagement, succession planning, staff
development, and implementation of departmental best practices related to
residency administration.
Qualifications
Bachelor's degree required. Master's degree in Healthcare Administration,
Public Administration, Business Administration, Public Health, Higher
Education Administration, or related field preferred.
Experience Requirements
Five (5) or more years of progressively responsible experience in
graduate medical education administration, healthcare administration,
academic administration, or related field. Significant leadership
experience preferred.
Licensing and Certification Requirements (if applicable)
TAGME (Training Administrators of Graduate Medical Education)
certification preferred.
Computer Skills
Advanced proficiency with MS Office Suite and graduate medical education
technologies including Residency Management Systems (New Innovations),
Thalamus, ERAS, Rescas, WebADS, reporting tools, analytics platforms, and
related educational technologies
General Skills and Competencies
Leadership and team development
Strategic planning and execution
Accreditation and compliance expertise
Budget management and resource allocation
Workforce planning and succession planning
Organizational development and employee engagement
Strong communication and presentation skills
Change management and process improvement expertise
Data-driven decision making
Ability to influence organizational decision-making and build
collaborative relationships
Compensation Statement
The Mount Sinai Health System (MSHS) provides salary ranges that comply with
the New York City Law on Salary Transparency in Job Advertisements. The salary
range for the role is $78,884.00 - $118,326.00 Annually. Actual salaries
depend on a variety of factors, including experience, education, and
operational need. The salary range or contractual rate listed does not include
bonuses/incentive, differential pay or other forms of compensation or
benefits.
Non-Bargaining Unit, 870 - Emergency Medicine - ISM, Icahn School of Medicine
