Cardinal Talent
Assistant Director of Recruitment-Admissions
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Position Details
Position Information
Position Title Assistant Director of Recruitment-Admissions
UIW Mission University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary The Assistant Director of Recruitment-Admissions assists the Director and Associate Director of Admissions with initiatives and objectives to increase outreach and recruitment of prospective FTIC (First Time in College) students. This position's primary focus will be on recruitment and admissions for UIW's Broadway Campus programs, which includes traveling 20% of the time. The Assistant Director of Recruitment-Admissions reports to the Associate Director of Freshman Admissions.
Benefits UIW has been identified year after year as one of the nation's Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job Duties
Job Duty Name Recruitment and Outreach
Description of Job Duties
Develop, implement, and evaluate new student recruitment and outreach
initiatives and activities.
Establish relationships with external partners to promote the university.
Facilitate open communication between the admissions counselors and high
school and community partners.
Lead recruitment outreach efforts locally, regionally, and nationally to
generate interest and increase applications to the university. This will
require travel within the state.
Job Duty Name Supervision and Training
Description of Job Duties
Serve as the point-person for admissions counselors needing assistance
with territory recruitment and management.
Coordinate the strategic travel planning for recruitment.
Develop data reports and communicate progress to admissions counselors as
territory managers.
Facilitate cooperative and collaborative relationships within the
department and University community.
Provide leadership training and guidance to FTIC counselors.
Develop and update recruitment processes for the admission counselors and
department standard operating procedures.
Oversee recruitment logistics and manage admissions department travel
calendar.
Job Duty Name Administrative and Technical Support
Description of Job Duties
Ensure admissions counselors utilize available CRM and other recruiting
tools/resources as territory managers.
Provide oversight of and communicate the day-to-day operations of
recruitment within the admissions department.
Assist prospective students and families with the admissions and
enrollment process.
Job Duty Name Recruiting Events
Description of Job Duties
Oversee scheduling of recruitment activities and events with admissions
counselors.
Communicate with internal and external constituents involved in
recruitment-related programming.
Work closely with the Assistant Director of Campus Events to coordinate
recruiting events and activities.
Coordinate participation with other University stakeholders for
recruitment and enrollment events.
Job Duty Name Recruitment Strategies
Description of Job Duties
Develop recruitment strategies to meet enrollment goals established by
university administration.
Track/extract data to develop reports to support a data-driven culture
within the department.
Design, coordinate and evaluate a comprehensive recruitment and yield
plan.
Monitor recruitment activities to determine recruitment program
effectiveness.
Identify duplicate efforts among University departments and work to
combine efforts to increase efficiency.
Develop recruitment plan through market analysis, recruitment practices,
and professional networking activities.
Job Duty Name Territory Management
Description of Job Duties
Manage a recruitment territory and travel to promote UIW, programs and
recruiting events.
Represent UIW at local, regional, and national fairs, conferences,
receptions, virtual programming, and other off-site programs and events.
Job Duty Name Other Duties as Assigned
Description of Job Duties
Support the Office of Admission in all other aspects of the student
recruitment cycle.
Perform other duties as assigned.
Qualifications
Knowledge Skills and Abilities
Proficient in working with admissions systems such as Banner, BDM/Imaging
systems, and CRM management systems.
Strong attention to detail and strong organization skills.
Strong communication and interpersonal skills to effectively lead.
Strong recruitment and customer service skills combined with a strong work
ethic; goal-oriented and self-motivated approach toward achieving
consistent results.
Ability to effectively gather and collect data and build MS Excel reports.
Ability to effectively multi-task and deliver work product under tight
deadlines.
Strong project management, time management, and planning skills.
Proficient in Microsoft Office Outlook, Word, Excel and Teams or
equivalent.
Ability to effectively manage difficult or emotional customer situations
and respond promptly to customer needs.
Consistently reports to work on time, ensures work responsibilities are
covered when absent, arrives to meetings and appointments on time.
Follows instructions, responds to management direction; takes
responsibility for own actions.
Ability to consistently meet productivity standards.
Ability to work effectively with individuals from diverse communities and
cultures.
Employee shall adhere to all applicable rules and regulations of the
University, the Conference, and the NCAA.
Required Education Bachelor's Degree.
Required Work Experience
Three (3) years of progressively responsible professional experience
working with students in higher education.
Two (2) years of experience supervising or leading teams in projects.
Preferred Qualifications
Master's Degree or current enrollment in Master's or higher program.
Bilingual (Spanish).
Required Certifications, Licenses or Registrations
Valid driver license with “Real ID” designation, as required for air
travel, or ability to obtain by first day of employment.
Must have a valid driver license, driving record that is insurable by UIW
insurance carrier, and be at least 21 years of age, as required to drive
for UIW.
Work Hours Monday through Friday, 8 am to 5pm. Some evenings and weekend required and extensive travel.
Physical Demands
Ability to regularly lift, push, and pull up to 20 lbs. of recruiting
materials.
Ability to move about and actively engage with others during event
preparation, execution of event, and post event activities.
Ability to travel extensively by vehicle or plane and move about airports
with luggage and marketing materials.
Posting Details
Posting Details
Posting Number AS2263PO
Number of Vacancies 1
Job Type Full Time
Job Category Administrator (exempt)
Desired Start Date 07/01/2026
Position End Date (if temporary)
Reports to Associate Director of Freshman Admissions
Salary $52,100 Annualized
Open Date 06/05/2026
Close Date
Open Until Filled Yes
Special Instructions to Applicant N/A.
EOE UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Applicant Documents
Required Documents
Resume
Cover Letter/Letter of Application
Optional Documents
Other Document
Supplemental Questions
Required fields are indicated with an asterisk ().
How did you hear about this employment opportunity?
UIW Website
HigherEdJobs.com
Indeed
LinkedIn
WorkplaceDiversity.com
HispanicDiversity.com
BlackJobCenter.com
WomensJobCenter.com
VeteransConnect.com
Personal Referral
Employee Referral
Other
If you selected other, please tell us where?
(Open Ended Question)
What is the highest level of education you have achieved?
Less than Bachelor's Degree
Bachelor's Degree
Master's Degree
PHD or higher
How many years of progressively responsible professional experience do you have working with students in higher education?
Les than 3 years
3 years
4 years
5 years
6 or more years
How many years of professional experience do you have supervising or leading teams in projects?
None
Less than 1
1 year
2 years
3 years
4 years
5 or more years
Describe your supervisory or team leading experience. Specify organization and time period where such experience was gained, as well as the number of employees you directly supervised/led and the employee type (students, staff, etc...)
(Open Ended Question)
Do you currently have a valid driver's license AND are you at least 21 years of age, as required to drive for UIW?
No
Yes, I have a valid driver license and I am at least 21 years old
Rank your proficiency in understanding and speaking Spanish.
None
Minimal
Limited
Proficient
Advanced
Expert
