Assistant Director of Facilities Management
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Assistant Director of Facilities Management
Until Filled (EST)
Fort Valley, GA, USA
Full Time
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Job Title: Assistant Director of Facilities Management
Department: Facilities Management and Plant Operations
Division: Business and Finance
Reports To: Director of Facilities Management and Plant Operations
Employment Status: Full-Time
FLSA Status: Exempt
Location: Fort Valley, Georgia (Onsite)
Job Summary
The Assistant Director of Facilities Management serves as the primary
operational liaison between the campus community and Facilities Management.
This position provides leadership and oversight of daily facilities operations
and assumes departmental leadership responsibilities in the absence of the
Director.
The role requires independent decision-making and the ability to manage
ongoing maintenance operations and facilities-related projects, including
Major Repair and Renovation (MRR) initiatives.
Duties and Responsibilities
Plans, manages, and oversees daily functions, operations, and activities
related to the maintenance and operation of the University's physical
resources, including buildings, facilities, grounds, equipment, building
and exterior cleaning, grounds upkeep, shipping and receiving, mail
services, and storage.
Manages the Computerized Maintenance Management System (CMMS), ensuring
timely response, prioritization, tracking, and completion of work orders.
Oversees the maintenance, reliability, and operational performance of
campus systems and infrastructure.
Manages and delivers maintenance-related projects, including Major Repair
and Renovation (MRR) projects.
Represents Facilities Management in capital project planning and
execution, ensuring projects meet institutional standards, operational
requirements, and long-term maintainability goals.
Develops scopes of work, cost estimates, and coordinates procurement
activities in accordance with established policies and procedures.
Manages contractors and vendors, monitoring performance, schedules,
budgets, and compliance requirements.
Conducts site inspections and ensures proper project execution,
documentation, and closeout.
Manages service contracts, warranties, and vendor agreements related to
facilities operations and equipment management.
Leads workforce management activities, including hiring, onboarding,
training, performance management, staff development, and maintaining
appropriate staffing levels to meet operational demands.
Serves as the primary liaison between campus departments and Facilities
Management.
Supervises staff, assigns work, and ensures quality, productivity, and
accountability.
Oversees the operation and maintenance of building systems, including
mechanical, electrical, fire/life safety, plumbing, and waste management
systems.
Oversees maintenance activities for complex equipment necessary to
maintain continuity of services, including the development of preventive
maintenance schedules.
Coordinates final acceptance of construction projects by working with
contractors to complete punch lists, ensure proper closeout documentation,
and transition projects from construction to occupancy.
Manages acceptance of project manuals and establishes maintenance and
replacement schedules as appropriate.
Provides after-hours on-call institutional support as needed during
emergencies, including unscheduled hours, holidays, and weekends.
Assists with University System of Georgia (USG) required reporting and
data collection.
Performs all other duties as assigned.
Minimum Qualifications
Bachelor's degree in a related field or an equivalent combination of
education, training, and experience.
At least five years of supervisory experience.
At least five years of experience in facilities operations, maintenance,
or project management.
Ability to read and interpret plans, specifications, and technical
documents.
Strong communication, leadership, and organizational skills.
Experience with Computerized Maintenance Management System (CMMS)
software.
Ability to conduct job-site inspections and ensure compliance with
applicable requirements.
Ability to coordinate daily activities, including work scheduling, quality
assurance, program validation, maintenance operations, and supervision of
personnel.
Demonstrated experience managing subcontractors, vendors, and project
activities while ensuring compliance with internal and external
requirements.
Proficiency in Microsoft Office applications, including Outlook, Word,
Excel, and PowerPoint, as well as other facilities management
technologies.
Working knowledge of at least one building trade, preferably mechanical,
electrical, or plumbing (MEP) systems.
Ability to follow written and verbal instructions and communicate those
instructions effectively to others.
Physical Requirements
Ability to remain seated or standing for extended periods while performing
administrative, supervisory, inspection, and project management duties.
Ability to walk throughout campus facilities, mechanical spaces,
construction areas, and outdoor locations.
Ability to occasionally lift, carry, push, or move materials and equipment
weighing up to 25 pounds.
Ability to use computers, mobile devices, and standard office equipment
for extended periods.
Ability to communicate effectively in person, by telephone, and through
electronic communication.
Working Conditions
Work is performed in an office environment as well as throughout campus
facilities, including buildings, mechanical spaces, construction areas, and
outdoor locations. The position may require occasional work outside of normal
business hours, including evenings, weekends, holidays, and emergency response
situations.
Equal Employment Opportunity
Fort Valley State University is an equal opportunity employer and complies
with all applicable federal and state laws, University policies, and
University System of Georgia requirements.
Apply Now
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