Arts and Letters Administrative Assistant (on-call)

Position Information

Position Information

Job Title Arts and Letters Administrative Assistant (on-call)

Job Description

Study everything. Do anything.

Find your passion. Create knowledge. Serve the common good. Prepare for life

The College of Arts and Letters is searching for a few on-call Administrative Assistants to join our team. With over 20 departments that serve 500 faculty, 3,000 undergraduates and 1,000 graduates, we have a need for a on-call Administrative Assistant team.

The on-call Administrative Assistant team provides support throughout the year to help our departments if their permanent staff are on leave, if we have a temporary vacancy or if there is a large project that we need additional assistance on. These positions are considered on-call, depending on departmental needs. The hours are typically 8am – 5pm, M-F.

Our Administrative Assistants provide administrative, organizational, and clerical support to staff, faculty and students within the college.

Essential Duties:

General office duties including but not limited to answering the phone, greeting students, faculty and guests, organizing and distributing mail, creating and maintaining a filing system for the department, and ordering and overseeing office supplies

Prepare correspondence and business reports for the Chair or department director

Manage department and chair calendars

Make meal, hotel, travel and room reservations for department guests

Plan and schedule events such as faculty meetings, conferences, symposia, annual retreat, annual commencement reception, parties, and guest lectures

Manages logistics for essential functions such as faculty recruiting and undergraduate course scheduling

Facilitate classroom change requests

Schedule meetings, events, and rooms used by instructors for extra- curricular use

Orders office supplies

Provides other support including communications, electronic recordkeeping, and database management

Minimum Qualifications

1-2 years of administrative experience

Preferred Qualifications

Strong interpersonal skills and service orientation

Ability to organize and prioritize a diverse workload in a busy environment

Ability to handle multiple tasks and frequent interruptions effectively

Excellent oral and written communication skills

Accuracy and attention to detail

Ability to function as a member of a team to fulfill the team's responsibilities

Proficiency in the use of the Internet, email, business software (word processing, spreadsheet, database, calendar, google drive environment)

Special Instructions to Applicants Department Dean's Offc-Coll. of Arts & Letters (30000) Department Website https: // al.nd.edu/about/ Family / Sub-Family University Operations / Administrative Operations Career Stream/Level Temporary Department Hiring Pay Range $22/hr Pay ID Bi-Weekly FLSA Status T1 - Non-exempt Temp/On-call Hourly Job Category Temporary Job Type Temporary Schedule: Days of Week & Hours

Monday – Friday 8:00 AM – 5:00 PM Scheduled as needed

Schedule: Hours/Week Schedule: # of months

Posting Detail Information

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and others that will enhance our community. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

Posting Detail Information

Job Posting Date (Campus) 06/30/2023

Job Posting Date (Public) 06/30/2023 Job Closing Date 07/18/2025 Posting Type Open To All Applicants Posting Number S23771 Quick Link for Internal Postings https: // jobs.nd.edu/postings/29870

Supplemental Questions

Required fields are indicated with an asterisk ().

Do you have at least 1 to 2 years of administrative office experience?

Yes

No

Do you have a high school diploma or GED?

Yes

No

Will you now or in the next 10 years require visa sponsorship to work at Notre Dame?

Yes

No

Documents Needed to Apply

Required Documents

Resume

Optional Documents

Cover Letter