Archibus Legal & Lease Management Administrator

Oxford Brookes University
February 25, 2024
Offerd Salary:£45,585
Working address:N/A
Contract Type:Fixed term contract
Working Time:Full time
Working type:N/A
Ref info:N/A
Archibus Legal & Lease Management Administrator

£45,585 rising annually to £49,794 Full Time, Fixed Term - Professional Ser

Full Time, 6 month (Fixed term contract with potential for extension)

Oxford Brookes University is looking to recruit an experienced, reliable and highly motivated Archibus Legal & Lease Management Administrator as a member of the Corporate Property Management team to populate the extensive portfolio of estate records onto a centralised system to streamline data entry, automate transactional information-gathering and management and improve the current analytic and reporting capabilities, all the while providing a high service level at a reduced cost. The Corporate Property Management Team play a proactive role within a motivated and innovative Department, delivering key objectives to meet directorate and university-wide requirements. If you are looking for a role as an Archibus Legal & Lease Management Administrator then this might be just the role for you.

A recently appointed member of staff said “it was inspiring coming into an organisation where staff have been working for significant lengths of time, which means OBU must be doing something right! 12 weeks down the line and I understand why - the people and my induction. Every person I have been in contact with has not only gone out of their way to help me, but made me feel like a valued member of the team and for that I am thankful. I am looking forward to hopefully a very long career with Brookes.“

As one of the largest employers in Oxford, we pride ourselves in the great experience we offer our staff. In the Archibus Legal & Lease Management Administrator post you'll be joining a friendly, professional environment where every member of staff is recognised as important to the success of Oxford Brookes University. This is an exciting opportunity to work within the Corporate Property Management Team for our Estates & Campus Services Department.

At Oxford Brookes, inclusivity is one of our five guiding principles: we take positive steps to create an environment in which we celebrate, value and provide equal opportunity to all. We are committed to recruiting out of the widest possible pool and welcome applications from all suitably qualified candidates who embrace our values, regardless of their background.

As a Disability Confident Employer, we guarantee to interview any disabled applicant who meets the essential selection criteria.

Working hours for the post of Archibus Legal & Lease Management Administrator.

This is a full-time post which is 37 hours, typically Monday to Friday 8 am to 4.30 pm, but Oxford Brookes is supportive of flexible working, part-time working and job sharing. Applicants who would like to have a working arrangement like this are encouraged to apply for this post. If you would like to speak to discuss this role further please contact Stephen Heath, Assistant Director - Corporate Property Management [email protected] so that arrangements can be made to hold a telephone call or video call.

Overall Purpose of the post of Archibus Legal & Lease Management Administrator

To undertake a root and branch review of relevant ECS legal documentation, ensuring - with guidance from colleagues in Legal Services - that it is fit- for-purpose, complete in its compilation (not lacking in legal integrity such as execution flaws), before being uploaded onto the system in a structured manner by the appointee. This will be a discrete project and its success will rely upon the expertise and experience of a self-motivated and self-directed individual.

Qualifications and Experience for the post of Archibus Legal & Lease Management Administrator

Qualifications : Qualified Solicitor, Surveyor, or highly competent Legal Executive or Senior Paralegal

Experience required for post :

● Extensive experience in the commercial real estate sector (relevant experience could include leasing, conveyancing, mortgages, property insurance, property asset transfers/investment)

● Experience in working with property and estate management systems as well as managing property information requirements.

● Significant experience of problem-solving and simplifying systems through demonstrable experience in software management.

● Up-to-date knowledge of English property record legislation, including remedies.

● Experience of managing property information requirements (to help bring an understanding of operational impacts and to deliver efficiencies).

We know that sometimes people can be put off applying for a job, but we realise the 'perfect candidate' doesn't exist. So, if you are excited about working for us, go ahead and apply. You could be exactly what we need.


As an employee of Oxford Brookes University you will also enjoy the benefits of working at Oxford Brookes University with up to 38 days holiday, rising to 41 days of holiday (this includes 13 Bank Holidays and Concessionary Days), a generous Local Government pension scheme (19.2% Employer contribution rate), cycle to work scheme and access to a variety of university facilities (Brookes Nursery, gym and sports facilities). For more information about benefits please see the document “All about Brookes” below or visit www.

CV and Personal Statement:

As part of the application process, all applicants are required to complete our online application form by clicking on the “Apply for Job” button below. All parts of the application form should be completed and in the section of the form called “Supporting Documents”, applicants must upload their CV and a Personal Statement. To complete the Personal Statement part of the application, applicants must download the Personal Statement document which is part of the advert below and complete the form, providing examples and explaining how they meet each item detailed on the document. The Personal Statement must then be uploaded to the application form along with the CV.”

To email the post of Archibus Legal & Lease Management Administrator to a friend copy and paste link below

https: // Closing Date : 25-Feb-2024 Vacancy ID : 161740 Faculty or Directorate : Estates and Campus Services Location : Across all Sites For more information : [email protected] Posted on : 07-Feb-2024

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