Various departments and locations across central Oxford and Headington £25,331 per annum
We have a number of exciting opportunities for you to join us as an Apprentice HR Assistant at the University of Oxford. If you are keen to develop your career in a human resources role within one of our departments, then please apply now to become part of our Talent Pool. A HR Support Apprenticeship at the University offers a fantastic pathway to develop essential skills, providing professional and high-quality customer service and HR support as part of a collaborative and friendly team.
About the role
You will assist with a variety of HR tasks within your specific department to enable the smooth running of day to day operations. You will learn to provide support in a wide range of tasks from recruitment through to retirement, depending on the department you work with and this will be described further in the relevant job description for the role.
These roles provide an excellent opportunity for an individual who wants to gain a broad range of HR skills with the ability to work at a fast pace within a successful team.
Duties may include, but are not limited to the following:
• Act as first point of contact for HR enquiries by telephone, email and face to face
• Learn how to use the University's HR system, PeopleXD, to enter confidential, personal data, and assist with data entry into internal databases and spreadsheets • Accurately maintain all confidential electronic and paper-based personnel files
• Prepare a wide range of written communications including; contracts, letters and wider communications.
• Learn about recruitment processes, assisting with the administration of recruitment exercises which will include; placing advertisements, generating letters to applicants and preparing short listing packs
• Assist with the delivery of projects across the HR team • Learn how to manage the recording and tracking of sickness absence and annual leave
• Gather information for visa applications where necessary
• Assist with the compilation of data for reports
• Learn how to monitor end of probationary periods and visa expiry dates
• Run monthly reports and manage data quality
Whichever department you choose to be considered for (on successful completion of our initial screening process) you will find that you are supported and inspired to succeed within your role.
About the apprenticeship
As an Apprentice HR Assistant you will undertake an apprenticeship with Abingdon and Witney College, where you will complete a Level 3 HR Support Apprenticeship.
For this apprenticeship, you will work within a department at the University of Oxford, in central Oxford or Headington. As part of your apprenticeship, you will be required to spend at least 20% of your working hours training or studying, which will include regular attendance at Abingdon and Witney College.
In total, it will take 18-24 months to complete all elements of the apprenticeship, with support from the Department, University, and College throughout.
Becoming an apprentice at the University of Oxford is an excellent opportunity to gain practical experience and training. For more information, please visit our website.
About you
You will be passionate about starting your career in HR and excited about the opportunity of becoming an apprentice at the University of Oxford.
You will have a passion for learning and a commitment to supporting others. Previous experience is not required - just a proactive and can-do attitude and a willingness to learn and take on new challenges.
You may be starting your career or you may be looking for a career change.
To complete the level 3 apprenticeship you will need to evidence passes at 9-4 or A-C in GCSE Maths and English. To help check that you have the potential to successful complete your apprenticeship, Abingdon and Witney College will ask you to complete a short initial assessment during the application process. There are also government residency requirements for Apprenticeship funding which the Training Provider will be able to advise on.
What We Offer
Our apprentices are never on their own, you will benefit from a supportive environment working in collaboration with the rest of our committed team. You will also be supported by the central apprenticeship team and you will join our growing network of apprentices within the university. You will have the opportunity to become an apprenticeship ambassador for the University and region.
We will provide you with a welcoming and inclusive workplace, offering support and development opportunities that will enable you to progress and do your best work. We recognise diversity as our strength, vital for innovation and creativity, and we aspire to build a truly diverse community, which values and respects every individual's unique contribution.
Over 80% of our apprentices continue with us in the role they have been trained for after their Apprenticeship and that is just the start of their career.
As an employer, we genuinely care about our employees' wellbeing and this is reflected in the range of benefits that we offer including:
This apprenticeship offers full training, allowing you to build valuable skills while working towards a qualification. If you're ready to make a difference and gain hands-on experience in a professional environment, we encourage you to apply!
Application Process
To apply to become part of our Apprentice HR Assistant Talent Pool, you will need to apply through the government's Find an Apprenticeship website. As part of the recruitment process, shortlisted candidates will be contacted directly by the Apprenticeship Training Provider and will be required to provide an up- to-date CV. You will be booked onto a short eligibility assessment telephone call where you can also find out more about the apprenticeship and ask any questions you may have. By applying for this vacancy, you are giving the Training Provider permission to undertake a Learner Record Service check on your previous qualifications.
To complete the level 3 apprenticeship, you will need to evidence passes at 9-4 or A-C in GCSE Maths and English (or equivalent). Regardless of prior qualifications, Abingdon & Witney College will ask you to complete a short initial assessment during the application process.
Contact us and apply
If you would like further information or support in your application, please contact:
• University of Oxford Apprenticeships Team – [email protected]
• Jane Phipps – Training Provider – [email protected]
The closing date for applications is 12:00 noon on 12 May 2025 and only applications received before this time will be considered. Please note, that we will be sharing job opportunities with applicants in our Talent Pool from March, so if you apply early you will get access to more opportunities.
Apply now!
Contact Person : Apprenticeships Team Vacancy ID : 178072 Contact Phone : Closing Date & Time : 12-May-2025 12:00 Contact Email : [email protected]