Allied Health Secretary-Part Time
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Position Details
Position Information
Working Title Allied Health Secretary-Part Time
Position Status Part Time
Department School of Health Sciences
General Summary The Allied Health Secretary assist the designated department director in PTA, Surgical Technology, Radiologic Technology, and Respiratory Care. Provide administrative support to the designated directors, including creating a welcoming and supportive environment for all students and visitors. Assist with inquiries by telephone and in person and properly triage inquiries to maximize efficiency. Assist with daily program duties and processes, budgeting, and office functions, including filing and coordination of program documentation.
Specific Position Duties
Greet and appropriately triage students, community members, visitors, and
employees in a timely and professional manner.
Interact with students, staff, and the community in a courteous and
professional manner through telephone, email, and in-person communication.
Respond accurately to inquiries regarding PTA, Surgical Technology,
Radiologic Technology, and Respiratory Care programs and operations at
Odessa College, including the accreditation process.
Provide administrative support, including distribution of program
applications and information packets, facility tours, and related program
materials.
Work as a team player with all staff to meet and exceed the expectations
of students, community members, visitors, and employees.
Complete purchase orders and direct pay requests as directed.
Maintain budget general ledger balances and handle mailing inquiries.
Assist with the coordination of office functions, including advisory
meeting setup and program orientation preparation.
Assist with maintaining an inventory of supplies and coordinating ordering
processes.
Register students accepted into programs, issue and review applications,
and assist with other online requirements for selective admissions.
Remain flexible and willing to assist during peak periods of student
intake.
Attend program meetings and document meeting minutes.
Coordinate catering services as needed.
Participate in campus committees as assigned.
Perform other duties as required or directed by the department directors.
Minimum Qualifications
High school diploma.
Strong interpersonal and communication skills.
Computer skills, including proficiency in Microsoft Office and the ability
to learn software programs and databases.
Ability to work with commonly used office software applications.
Strong organizational skills and attention to detail.
Ability to work effectively with a team and multitask.
Ability to provide excellent customer service to faculty, staff, and
students.
Preferred Qualifications
Annual Salary
Hiring Range
Work Hours
Posting Detail Information
Posting Number A02029P
Job Open Date
Quick Link for Internal Postings https: // jobs.odessa.edu/postings/15472
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