Admissions Officer, TRU World (Intern)

Application Restrictions

Open to both Internal and external

Job Type

Support Staff (CUPE)

Posting In effect from

18/4/2024

Closing Application Date

2/5/2024

Closing date for internal CUPE applicants

2/5/2024

Applications will be reviewed commencing the “closing date for internal CUPE applicants” and may continue until the position is filled.

Internal CUPE applicants must submit their application by 4pm on the “closing date for internal CUPE applicants” for their Seniority to be recognized. Applications received after the "closing date for internal CUPE applicants" will be considered alongside external applicants.

Full/Part Time

Full Time

Support Type

Intern

Anticipated Start Date

15/5/2024

Position End Date (If Applicable)

14/5/2025

The Hours of work are subject to change depending upon departmental requirements

Schedule

The hours of work will be Monday to Friday, 7 hours a day, 8:00 am to 4:00 pm

Schedule Description

DUTIES

Under the direction of the Associate Director, International Admissions, the Admissions Officer provides service-oriented support for prospective international students and applicants to TRU. Admission Officers process international applications for admission, conduct admission assessments and validate admission documents according to established University policies and procedures. Admission Officers communicate with internal and external contacts regarding admissions and registration for all TRU programs and services.

This is an Intern position for students/staff who have graduated from a program at TRU within the last 12 months and is paid at 80% of the pay rate.

MAJOR DUTIES & RESPONSIBILITIES

Processes applications for admission to TRU programs in accordance with Senate approved policies and established internal procedures. This includes assessing a student's qualifications, calculating admission averages, validating documents and making admission decisions.

Responds to in-person, in writing or phone inquiries about TRU programs and services, admissions and registration.

Supports and assists with the registration process for TRU students. This includes self-service, email and in-person registration processes.

Drafts and generates various forms of communication, including email and letter, under the direction of the Assistant Registrar, Admissions.

Maintains current knowledge of Senate approved policies and related procedures, admissions and registration procedures, TRU Calendar content, transfer credit policies, and applies them in day to day operations.

Modifies and maintains information packages/brochures for admissions and registration.

Enters data into an enterprise relational database.

Assists in the generating of admission decision letters.

Processes application fee payments.

Compiles and distributes reports both internally and externally; assembles and maintains resource material including procedure manuals, handbooks.

Maintains confidentiality of documents and student records.

Assists in the training of other staff.

Provides administrative support such as, but not limited to, producing notices, staff meeting and training notes.

REPORTS TO Associate Director, International Admissions

QUALIFICATIONS

EDUCATION:

Associate Degree or two-year post-secondary diploma.

EXPERIENCE:

Four (4) years related experience in a post-secondary institution or related environment, including 1 year experience with enterprise relational database and conducting assessments within defined guidelines

SKILLS KNOWLEDGE OR ABILITIES RELATED TO THE JOB

Demonstrated ability to perform electronic word processing

Typing speed of 45 wpm

Demonstrated ability to accurately enter data into an enterprise relational database

Ability to work well under pressure

Demonstrated ability to deal courteously and tactfully with others

Excellent oral and written communication skills

Demonstrated initiative

Ability to use policy and departmental procedures to conduct daily duties and to identify and solve day-to-day issues

Ability to operate basic office equipment such as printers, scanners, fax machine, and photocopier

Ability to plan, organize, and prioritize tasks and meet deadlines while maintaining accuracy and attention to detail

Ability to work independently as well as part of a team

Ability to develop and provide reports as requested

Intermediate knowledge of Microsoft Word and Excel

WORKING CONDITIONS

Sitting at desk and computer for long periods of time as well as counter work

General office conditions

Occasional lifting and moving boxes and bins up to 10 kg.

The salary for the above position is determined by the Collective Agreement with the Canadian Union of Public Employees, Local 4879, as it presently exists.

Pay Band

$29.21 - $32.45 ( CUPE Grade 07 (90% - 100%) )

Salary rate

Please Note: This position may be subject to a 90% salary for the first 560 hours of employment.

Location

Kamloops, BC CA (Primary)

# of Hires Needed

1

Organizational Unit

Thompson Rivers University -> TRU World -> International Admissions

Diversity and Inclusion Commitment:

Thompson Rivers University is strongly committed to hiring based on merit with a focus on fostering diversity of thought within our community. We welcome those who would contribute to the further diversification of our staff, our faculty and its scholarship including, but not limited to, women, Indigenous, Black and People of Colour, persons with disabilities and persons of any sexual orientation or gender identity. Please note that all qualified candidates are encouraged to apply, however applications from Canadians and permanent residents will be given priority.

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.