ADMISSIONS ASSISTANT POOL

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This is a CONTINUOUS recruitment for an applicant POOL to fill Part-Time assignments on an as-needed basis. Departments or divisions will refer to the POOL of applications on file to fill vacancies as the need arises. You will be contacted by the Hiring Manager should the department/division be interested in scheduling an interview. AN APPLICATION IS VALID FOR ONE YEAR, AT WHICH TIME APPLICANTS WISHING TO REMAIN IN THE POOL MUST REAPPLY AND UPDATE THEIR INFORMATION.

Position Information

Job Title ADMISSIONS ASSISTANT POOL Department Student Enrollment Center Position Type Non-Exempt Employment Status Part-Time Salary $13.29/Per Hour Open Date 11/12/2025 Close Date Open Until Filled No

Position Summary Information

Job Description Summary This position requires flexibility to work at any Del Mar College campus location, and work any shift (morning or afternoon), to provide adequate coverage of office business hours.

This position is under the direction of the Assistant Director of Admissions, in the Student Enrollment Center, and is responsible for participating in a variety of technical and clerical duties related to the Admission's Office. These responsibilities include interacting directly with students, prospective students and the community regarding admissions requirements.

Additionally, processing international student admissions, determining residency, assisting students with the application process, completing data entry of student applications and admissions documents, and processing all academic, early college, and special programs' admissions functions. Works closely with students, faculty, chairs, staff and continuing education staff to ensure all admissions functions are completed.

Minimum Qualifications One (1) year of advanced study or training past the high school diploma or GED equivalency AND three (3) years related experience to include: admissions/registration for education courses, computer-based data entry, and/or office related customer service.

- OR -

Four (4) years related experience to include: admissions/registration for education courses, computer-based data entry, and/or office related customer service. Required Job Knowledge, Skills, Abilities Knowledge of general office policies and procedures.

Ability to operate general office equipment including document scanners, copiers, printers, etc.

Proficiency in computer based data entry.

Demonstrate effective communication skills in public, in person, and in writing.

Ability to demonstrate high energy, attention to detail, and the ability to organize effectively.

Ability to relate successfully with students and staff of diverse cultural, social, or educational backgrounds.

Demonstrated ability to use judgment, discretion, and decision making skills in dealing with confidential and sensitive issues.

Demonstrated ability to problem solve by questioning, organizing, researching, analyzing, processing, and interpreting information.

Ability to work independently and as a team member. Ability to handle multiple tasks and responsibilities.

Ability to learn and adhere to College policies and procedures. Preferred Qualifications Higher Education experience.

Proficient in the use of Ellucian/Colleague software or other student information system and with Microsoft Office applications. Special Instructions to Applicants This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws requiring verification of identity and authorization to work in the United States. Employment is contingent upon the successful completion of a criminal background check and reference checks. The College reserves the right to cancel, extend, or otherwise modify recruitment actions. Del Mar College is an Equal Opportunity Employer. Upon request, reasonable accommodations will be provided to qualified individuals with disabilities throughout the application process. Del Mar College supports veteran employment and provides consideration to qualified veterans consistent with Texas law. This position is not eligible for employment visa sponsorship now or in the future. Our Culture Del Mar College is committed to fostering a culture aligned with The Viking Way , which emphasizes respect, integrity, collaboration, accountability, and a commitment to excellence. Employees are expected to contribute to a positive work environment by demonstrating professionalism, supporting colleagues and students, and engaging in continuous learning and development. In support of the College's Strategic Plan 2024–2029, Guiding Star III: Cultivate , all employees are encouraged to actively participate in opportunities that promote personal and professional growth, advance a culture of belonging, and strengthen the College's ability to serve its students and community.

Job Duties

Job Duty Complete and maintain current and prospective student files as required; and maintain integrity of student data.

Maintain current knowledge of federal and internal regulations such as the Family Educational Rights and Privacy Act (FERPA) and the Coordinating Board's Texas Success Initiative.

Exercise good judgment and tact; provide information on college policies, procedures, standards, and requirements where applicable.

Job Duty Utilize the student information system daily to perform data entry, including admissions applications, student transcripts, test scores to include the Texas Success Initiative, bacterial meningitis records, and all miscellaneous documents needed to complete a student's file for academic, early college, and special programs.

Utilize the document imaging system to index, review and maintain relevant documents in student records.

Utilize the virtual check in system to place students in line or to summon students waiting to be seen by an Admissions representative.

Job Duty Assist international students by serving as the first point of contact and assisting with the completion of the international checklist to obtain an I-20 for an F1 Student Visa.

Maintain current knowledge of international student admissions protocols and policies.

Utilize effective and clear communication to this diverse student population using various platforms.

Job Duty Provide excellent customer service and assist current students, prospective students, faculty, staff and the community with Admissions inquiries using various platforms.

Establish and maintain good public relations with faculty, staff, students, and the community at large.

Work closely with various Student Services, IT and Early College Programs departments.

Job Duty Open and route mail.

Assist with mailings. Stuff envelopes, mail/email schedules, receipts, and other information requested by students, faculty and staff.

Required fields are indicated with an asterisk ().

Required Documents

Optional Documents