Administrator

Administrator

Department

Stockholm Environment Institute at York

Salary

£27,181 - £30,487 per year, reduced pro-rata for part time working

Grade

Grade 4

Contract status

Fixed term

Hours of work

Full or part-time (see job details)

Based at

University of York campus (with some remote working options available)

Interview date

23rd and 24th April

Posted Date

22/03/2024

Apply by

12/04/2024

Job Reference

13220

Documents

Job Description 13220.pdf (PDF, 325.69kb)

Role Description Department

The Stockholm Environment Institute (SEI) is an international, non-profit, research and policy organisation that tackles environment and development challenges. We carry out world leading research to inform sustainable development policy and practice at local, national, regional and international levels. SEI York is one of eight SEI centres around the world and is situated at the world-leading University of York. SEI York is a team made up of over 50 staff and 16 PhD students. We aim to ensure that there is a supportive culture at all levels and across all staff groups and offer a range of family friendly, inclusive employment policies and flexible working arrangements such as working from home up to 4 days a week. The Administration team is looking for a highly organised and personable individual to assist in supporting the day to day operations of the Centre.

Role

Supervised by the Centre's Administration Manager, you will support a wide range of administrative duties for SEI York with a particular focus on HR related procedures and tasks. Examples of these specific tasks are assisting with recruitment and contract variation requests and casual worker arrangements; monitoring the progress of staff probations and the collation of relevant documentation; supporting the administration of the onboarding and offboarding processes as well as of the academic promotions committee and the Making the Difference award. Additional responsibilities, to the HR related tasks, include assisting with managing the SEI York Administration inbox by answering queries from SEI York staff and PhD Students using knowledge from both the SEI and University of York policies and guidance. You will also contribute to the updating of the SEI York staff handbook and SEI York Administration procedures handbook to ensure that information is kept up to date. In addition to this, you will help with the monitoring and ordering of office and research related supplies using the YEP-2 and/or Amazon Business purchase systems.

Skills, Experience & Qualification needed

Level 2 qualification including Maths and English. We also welcome applicants with equivalent non-uk qualifications or equivalent professional experience.

An interest in and enthusiasm for learning about HR related tasks and procedures, including communicating advice and complying with HR policies and procedures.

Experience of dealing effectively with confidential matters and acting with discretion.

A great communicator in both verbal and written formats.

Experience of working with Google applications and Microsoft Office.

A proactive approach and the ability to apply problem-solving skills.

Friendly, adaptable and able to work under pressure and to tight deadlines

both independently and as part of a team.

Interview date : April 23rd and 24th

For informal enquiries: please contact (Emma Holland) or (Lizzie White) on ([email protected])

The University strives to be diverse and inclusive – a place where we can ALL be ourselves.

We particularly encourage applications from people who identify as Black, Asian or from a Minority Ethnic background, who are underrepresented at the University.

We offer family friendly, flexible working arrangements, with forums and inclusive facilities to support our staff. #EqualityatYork