Job Reference: 749359
Global Curtin
Global Curtin has responsibility for University-wide leadership, planning,
support and coordination of Curtin's global activities. This includes the
development of alliances with universities overseas, student recruitment and
admissions, student sponsors, alternative pathways for non-qualified
applicants, policy formulation, and monitoring and quality assurance of
transnational education activities
Your new role
We are seeking an Administrative Support Officer to provide administrative and
logistical support to our Global Curtin Recruitment team. This role will be
based at our Curtin Bentley Campus where you will have the opportunity to grow
your network and skills, in an agile and fastmoving organisation.
This role is a fixed term contract until 31/12/2025 with a commitment of 37.5
hours a week over 5 days.
In this role, you will:
Collate and organise information required for reports and area activities.
Prepare documentation (e.g. reports, minutes of meetings,
correspondence), using the full range and features of MS Office
applications, in accordance with the requirements and standards of the
work unit.
Respond to incoming enquiries and requests from school/area customers in a
proactive, accurate, customer-focused and professional manner, ensuring
that information provided is in accordance with work area rules,
regulations and processes.
Coordinate arrangements for and schedule meetings and appointments
including inviting attendees, booking venues and arranging catering, as
required. May manage another staff member's diary.
Liaise with relevant staff (e.g. functional service areas –HR, Finance
etc) to support school/area operational requirements.
Act at the first point of contact for the reception of visitors and
internal/external clients of the area.
Undertake general clerical tasks including photocopying and dispatch of
correspondence.
Administer, process and maintain records and relevant forms in a timely
and accurate manner.
Facilitate the procurement of consumables for the area (e.g. stationery,
equipment) within delegated financial limits and in consultation relevant
school/area staff.
Maintain and update records and information within the work unit via the
established records management system and procedures, including archival
or disposal in accordance with University policy and relevant legislation,
to ensure accuracy of filing and ease of retrieval.
Undertake other activities which the incumbent might reasonably be
expected to do, and which are consistent with the accountabilities and
responsibilities as listed above
We are looking for (the ideal candidate):
Demonstrated experience in the provision of general administrative support
and the ability to apply skills to a varied range of different tasks.
Demonstrated interpersonal skills with an ability to work effectively as
part of a team as well as independently with general direction.
Demonstrated oral communication skills with the ability to liaise with a
diverse range of people in a clear and professional manner, with cross
cultural sensitivity.
Demonstrated ability to organise time and work activities according to
priorities and to meet deadlines.
Demonstrated computer literacy with skills in in a wide range of
applications including word processing and/or spreadsheet packages and
email.
Previous experience within the higher education sector (desirable).
As this is a fixed-term contract, you will require current work rights in
Australia that match the tenure of this role.
Why Choose Us?
We are an energetic, dedicated team of academics and professionals working
together to provide global solutions through quality graduates and innovative
research. Curtin is a welcoming space where integrity, respect for one
another, courage, excellence, and impact are essential to everyday life.
Situated on Whadjuk Nyungar Country, our vibrant Bentley campus includes an
art gallery, gym, childcare and medical centre, bus station, accessible
parking and endless food options including a supermarket.
Aside from the vibrant campus life, we offer more than just a job. We
encourage a progressive and diverse workplace and are committed to looking
after our employees by promoting health and wellbeing, work flexibility, and
personal development opportunities.
Global Excellence : Curtin University proudly stands among the top one
percent of global universities according to the ARWU 2023 rankings.
Adaptable Work Environment : Embrace flexibility with a role based at
our Bentley campus.
Rewards Beyond Salary : Enjoy the perks of a generous superannuation
contribution (17%) and customisable salary packaging benefits through
Paywise.
Time Well-Spent : Experience the added value of 17.5% Leave Loading,
with the option to be paid out or taken as additional leave. Benefit from
Parental Leave (26 weeks for the primary caregiver), Annual Leave (20
days), Personal Leave (14 days), Curtin University Leave (2 days),
Study Leave, and Community Service Leave. Plus, access to Long Service
Leave after 7 years of continuous service (65 days/13-week entitlement
for full-time staff).
Recognition for Prior Service : Curtin recognises prior service for
long service leave purposes. New Curtin employees may be eligible if
they have worked for an Australian University, public service or other
recognised institution.
Health and Wellness : Our on-campus Medical Centre prioritises Curtin
staff and students. Join Curtin's Healthy Lifestyle Program, with up to 2
hours per week of paid time off to engage in University-approved healthy
lifestyle activities. Explore Curtin's wellbeing locations at
https: // tinyurl.com/mtyf3vad
For more information about our university visit www. curtin.edu.au
Join us!
Please provide a cover letter addressing the selection criteria in the advert,
and your CV to allow us to assess your suitability for this role.
Applications close: Sunday, 15 December 2024.
Please note, Shortlisting and interviews will be held in January 2025.
Applicants should note that prior to appointment, any offer of employment is
subject to completion of National Police Records checks, and background,
integrity, and reference checks to Curtin's satisfaction. At Curtin, we are
committed to being a Child Safe organisation and this position may also
require you to have a current Working With Children Check.
We strongly encourage applications from Aboriginal and Torres Strait Islander
people, people of diverse gender, sex and sexuality, people with disability
and people from culturally and linguistically diverse backgrounds.
If you have any queries in relation to this application process, please
contact our careers team on [email protected] or 08 9266 9000
(option 3,1), quoting the reference number.
Please note we are not accepting applications from recruitment agencies at
this time.
Disclaimer
Curtin reserves the right at its sole discretion to withdraw from the
recruitment process, not to make an appointment, or to appoint by invitation,
at any time. We reserve the right to remove the advert earlier than the date
on the advert.
