Administrative Support Associate I

AA

3 yrs

•  Assist with scheduling and calendar management for the Technology Commercialization Director, including coordination with university and external stakeholders.
•  Provide administrative and clerical support to the Director and professional staff, including preparation of agendas, meeting materials, minutes, correspondence, and confidential documents.
•  Coordinate travel arrangements, expense documentation, and administrative requirements for faculty and staff.
•  Serve as an internal resource for office procedures related to travel, remote work, onboarding, reporting, and other business operations.
•  Coordinate meetings, workshops, seminars, interviews, and events sponsored by Technology Commercialization, UK Innovate, and Research units.
•  Support onboarding, orientation, employee transition activities, and candidate interview processes.
•  Assist with special projects and provide follow-up to help ensure initiatives remain on schedule and progress effectively.
•  Maintain office supplies and support administrative needs for on-campus, hybrid, and remote personnel.
•  Serve as a liaison between Technology Commercialization and other University administrative and executive offices.
•  Identify opportunities to improve administrative processes, efficiency, communication, and customer service.

•  Strong attention to detail and commitment to accuracy.
•  Excellent written, verbal, and interpersonal communication skills.
•  Proven organizational and time management abilities with the capacity to manage multiple priorities.
•  Ability to work independently while contributing positively to a collaborative team environment.
•  Professional judgment and discretion when handling sensitive or confidential information.
•  Strong planning, customer service, and problem-solving skills.
•  Initiative and adaptability in a fast-paced administrative setting.

•  Associate’s degree
•  3 years of related experience

•  Opportunity to support innovative research and technology commercialization efforts that help advance University discoveries.
•  Exposure to a wide range of university stakeholders, faculty innovators, administrative leaders, and external partners.
•  Professional development opportunities through continuing education, seminars, and industry best-practice learning.
•  Hybrid work eligibility with approval.
• UK’s Exceptional Benefits

• Excellent organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and commitment to accuracy.
• Excellent written and verbal communication skills.
• Strong interpersonal and customer-service skills and the ability to interact professionally with faculty, staff, University leadership, and external stakeholders.
• Ability to exercise sound judgment and appropriately handle confidential and sensitive information.
• Ability to interpret and consistently apply policies, procedures, and administrative requirements.
• Initiative and demonstrated ability to independently identify and resolve routine administrative issues.
• Experience with financial or expense administration, purchasing, travel, or related business processes.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, Teams, and PowerPoint.
• Ability and willingness to learn University systems and processes.
• Ability to work effectively both independently and as part of a collaborative team.