Administrative Supervisor Baltimore, MD, United States Posted 12 hours ago

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Administrative Supervisor

Baltimore, MD, United StatesApply NowFind out how well you match with this jobAffiliated Office AddressBaltimore, MD, United StatesRequisition ID122733Date CreatedOctober 10, 2026Job FamilyAdministrative ServicesJob SubfamilyGeneral Admin SupptJob FunctionDevelopment and Alumni RelationsExempt StatusExemptShift TypeFull TimeScheduleMon-Fri, 8:30am-5:00pmWorksite02-MD:Mount Washington CampusWork ModalityHybrid: On-site 60-89% of hours worked (Ex: 3-4 out of 5 days/week)

Development and Alumni Relations (DAR) supports Johns Hopkins’ focus on research, teaching, and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicine—strengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients.

Reporting to and working closely with the Associate Director of Human Resources, this position will oversee and lead the central administrative team in central Development and Alumni Relations (DAR) at Johns Hopkins University.

The Administrative Supervisor provides administrative support and performs general office management duties necessary for the efficient operation of a unit, department or program. This position has essential responsibility for supervising two or more staff with hire/fire/performance management authority. This role may also have fiscal and budget management responsibilities for the assigned area. The responsibilities of this role require significant collaboration and coordination with others.

Specific duties & responsibilities:

• Act as a lead and plan, support, and organize daily activities of the assigned area
• Supervise employment for two or more staff, including hiring, coaching and performance management of the assigned team.
• Make recommendations for new policies, processes, and procedures; oversee the implementation of changes.
• Manage group or individual calendars; plan and schedule meetings and coordinate associated logistics.
• May support the administration of the budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, assisting with developing budget projections, and collecting information for budget development.
• May represent department management within the scope of the position’s responsibility and purview.
• Independently develop and manage complex and key administrative projects (e.g. databases, reports, grant proposals, office workflow, records control, course materials).
• Coordinate purchasing processes; process various department bills and reconcile accounts.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high level meetings. Record and draft minutes; monitor and follow-up on action items.
• Coordinate and provide various general office services (e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.)
• May serve as the liaison or office contact with facilities.
• Exercise independent judgment in the resolution of administrative problems.
• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).
• Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies
• Develop and compile reports.
• May assist with preparation of presentations.
• Assist with planning special events/functions, including workshops, conferences, etc.
• Coordinate preparation, set up and logistics for meetings, events/functions.
• Perform non-routine and confidential administrative functions as needed.
• Coordinate work assignments of students and/or temporary office support, as needed.
• Perform other related duties as requested.

In addition to the duties listed above the Administrative Supervisor will:

• Cross-train central administrative staff for deployment to other development teams during administrative staff turnover, absences, and shortages for special project completion. Stay abreast of changes to JHU business and administrative processes and promptly communicate to the central admin team.
• Manage coverage and/or provide direct interim support where there are administrative support vacancies at the leadership level.
• Become an expert user of DAR’s CRM (JHAS) and utilize it to enter actions and proposals and retrieve and interpret fundraising progress reports.
• Partner with hiring managers and TMHR by serving on search committees for coordinator hires.
• Lead the coordinator roundtable group, comprised of all coordinators across the DAR organization. Identify and invite guest speakers who will educate and share information that impacts them.

Minimum Qualifications

• High School Diploma or graduation equivalent.
• Five years of progressively responsible administrative experience, including some lead or supervisory experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• The number and complexity of sophisticated donors, and the fast pace of the Development and Alumni Relations organization require a high level of independent thinking, attention to detail, organization, flexibility, advanced computer skills, and excellent written and verbal communication skills. This position requires advanced-level maturity in liaising with and advising leaders at various levels of the organization

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Classified Title: Administrative Supervisor 
Job Posting Title (Working Title): Administrative Supervisor   
Role/Level/Range: ATO 40/E/03/OF  
Starting Salary Range: Minimum: $45,300 - Maximum: $78,600 (targeted salary: $70,000; commensurate with experience) 
Employee group: Full Time 
Schedule: Mon-Fri, 8:30am-5:00pm 
FLSA Status: Exempt 
Location: Mount Washington Campus 
Department name: 10001644-Human Resources 
Personnel area: University Administration 

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Total Rewards
The referenced base salary range represents the low and high end of Johns Hopkins University’s salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies
Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected]. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit: https://accessibility.jhu.edu/.

Vaccine Requirements
Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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