Administrative Specialist III (Provost Office)

Administrative Specialist III (Provost Office)

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Please see Special Instructions for more details.

The first date of consideration is October 20, 2026, and review of the applications will continue until the position is filled.

If you are using education to meet the minimum qualifications, fully or partially, please attach an unofficial transcript to your application. Official transcripts required at time of hire, if applicable.

Posting Details

Position Information

Position Title	Administrative Specialist III (Provost Office)
Work Location	Springfield Campus
Out-of-State Employment	Out-of-state employment is limited to Arkansas, Virginia, Maryland, and Washington, D.C., and subject to supervisor approval.
Department	Provost Office
HR Home Department	020100 PROVOST OFFICE
Pay Grade	13
Proposed Salary	$16.76 - $18.34 per hour
Sponsorship Information	Applicants must be currently authorized to work for ANY employer in the United States on a full-time basis. This position is not eligible for work visa sponsorship.
Position only available to current, regular, full-time Missouri State University employees?	No, Position is available to all applicants.
Appointment Type	Full Time Regular
Exempt/Non-Exempt	Non-Exempt
General Function	The Administrative Specialist III provides, coordinates, and/or administers complex programs or services with limited supervision. The Administrative Specialist III may administer programs, coordinate or provide services, provide specialized or technical information, provide customer service requiring confidentiality and advanced communication skills, and/or perform diverse and complex data management processes requiring proficiency with a variety of software applications and an understanding of the structure of databases and the information contained in the database. The Administrative Specialist III generally does not serve as an administrative assistant to a supervisor or provide administrative support services the department as a whole. The Administrative Specialist III works with relative independence and minimal supervision.
Description of Primary Duties	Independently manages time-sensitive projects and operational processes to support the Curriculum Planning & Management unit. Facilitates the implementation of curriculum policies, procedures, processes, and decisions under the direction of the Director. Develops, maintains, and communicates process guidelines and resources, providing guidance to faculty and staff on curriculum procedures. Supports the submission, review, and implementation of curricular proposals through training, documentation, open labs, and individual assistance. Supports the annual production, maintenance, and updating of university catalogs and related curriculum information. Provides administrative and operational support for Faculty Senate processes and coordinates with University offices and committees as directed. Identifies and resolves operational and process challenges, recommends improvements, and performs other duties and projects as assigned.
Minimum Acceptable Qualifications	Education/Experience: A high school diploma or the equivalent and four years of administrative support or secretarial experience or an equivalent combination of education and experience is required. Experience in maintaining, monitoring, and reconciling financial records and accounts is preferred. Skills: Keyboarding skills are required. A working knowledge of word processing and spreadsheet applications is required. Must have a working knowledge of or the ability to learn and use database applications, the web content management system, the administrative business system or enterprise resource planning system, and other systems or applications that may be used within the University or department. Must know how to operate and troubleshoot electronic office equipment, computers, and peripherals, maintain moderately complex filing systems and records, and make mathematical calculations. Effective verbal and written communication skills are required. Must be able to train, assign work, and review the work of full- and part-time employees and student workers. Must have the ability to maintain financial records and accounts and prepare financial reports. Skills related to the job responsibilities of the particular position are preferred. Effort: Administrative support positions are primarily sedentary.
Additional Qualifications	Must have the ability to manage multiple processes and projects simultaneously, prioritize competing deadlines, and effectively communicate with a wide range of University stakeholders.
Link to Job Description	http://www.missouristate.edu/human/jobdescriptions/3650.htm
Open Date	10/06/2026
Close Date (If Close Date is blank then the posting is considered open until filled)
Special Instructions to Applicants	The first date of consideration is October 20, 2026, and review of the applications will continue until the position is filled. If you are using education to meet the minimum qualifications, fully or partially, please attach an unofficial transcript to your application. Official transcripts required at time of hire, if applicable.
Equal Opportunity Statement	Non-Discrimination Statement Missouri State University is a community of people with respect for diversity. The University emphasizes the dignity and equality common to all persons and adheres to a strict non-discrimination policy regarding the treatment of individual faculty, staff, and students. In accord with federal law and applicable Missouri statutes, the University does not discriminate on the basis of race, color, national origin (including ancestry, or any other subcategory of national origin recognized by applicable law), religion, sex (including marital status, family status, pregnancy, sexual orientation, gender identity, gender expression, or any other subcategory of sex recognized by applicable law), age, disability, veteran status, genetic information, or any other basis protected by applicable law in employment or in any program or activity offered or sponsored by the University. Sex discrimination encompasses sexual harassment, which includes sexual violence, and is strictly prohibited by Title IX of the Education Amendments of 1972. This policy shall not be interpreted in a manner as to violate the legal rights of religious organizations or of military organizations associated with the Armed Forces of the United States of America. The University maintains a grievance procedure incorporating due process available to any person who believes he or she has been discriminated against. Missouri State University is an Equal Opportunity employer. Inquiries concerning the complaint/grievance procedure related to discrimination on the basis of a protected class, including sexual harassment and sexual assault, or compliance with federal and state laws and guidelines, should be addressed to the Director, Office for Institutional Compliance, Carrington Hall 205, 901 S. National Ave., Springfield, Missouri 65897, [email protected], 417-836-4252, 417-836-4252, 417-836-4252, 417-836-4252.
Background Check Statement	Employment will require a criminal background check at University expense.

Posting Detail

Posting Number	20260260FTS
Quicklink for Posting	https://jobs.missouristate.edu/postings/88189

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this vacancy?
   • Indeed
   • Linkedin
   • Missouri State University Website
   • Google
   • Employee Referral
   • Job Alerts
   • HigherEdJobs.com
   • Personal Contacts / Networking
   • Job Board (CareerBuilder.com, Monster, etc.)
   • Other
2. * Please specify the recruitment source where you located this posting. If you selected Employee Referral above, please list the name of the current MSU employee who referred you.

   (Open Ended Question)

Applicant Documents

Required Documents

1. Resume
2. Cover Letter

Optional Documents

1. Unofficial Transcripts - 1
2. Letter of Recommendation-1 (Non-confidential)
3. Letter of Recommendation-2 (Non-confidential)
4. Letter of Recommendation-3 (Non-confidential)
5. Other Documents -1