Queensland Alliance for Agriculture and Food Innovation (QAAFI)
Key support role for QAAFI Executive and Operations team
Diverse team with inclusive work environment and strong supportive culture
Be part of an organisation with a meaningful purpose and impact
Based at our vibrant St Lucia Campus
As part of the UQ community, you'll have the opportunity to work alongside the
brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff
cohort, you will be actively involved in working towards our vision of a
better world. By supporting the academic endeavour across teaching, research,
and the student life, you'll have the opportunity to contribute to activities
that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions
are valued and a range of benefits and rewards are available, such as:
26 weeks paid parental leave or 14 weeks paid primary caregiver leave
17% superannuation contributions
17.5% annual leave loading
Access to flexible working arrangements
Health and wellness discounts – fitness passport access, free yearly flu
vaccinations, discounted health insurance, and access to our Employee
Assistance Program for staff and their immediate family
On campus childcare options
Cheap parking (from just $5.75 a day)
Salary packaging options
About This Opportunity
We are seeking a motivated, energetic and well organised Administration
Officer/Executive Assistant to support the effective and efficient operation
of the QAAFI Directorate and the Operations Team.
Reporting to the Deputy Director Operations, you will be responsible for
delivering a wide range of administrative processes in support of team/office
Key responsibilities will include:
Undertake Executive Assistant duties primarily for the Deputy Director,
and to provide general administrative support to the QAAFI
Directors/Centres as required.
Coordinate international and domestic travel arrangements for the Deputy
Director and their visitors, including flights, accommodation and
preparing travel itineraries.
Provide high level administrative support and office coordination for
QAAFI Operations, including associated meeting, venue and events
coordination, as required.
Monitor shared inboxes and manage associated enquiries, approvals,
scheduling, and record-keeping tasks generated from liaising with a wide
range of enquiries.
Liaises with internal and external stakeholders to maintain relationships
and provide support for operational activities, meetings, events and
Follow policies and processes with respect to financial record-keeping in
relation to spending on supplies, events, travel and other expenses.
Develops and/or maintains standard operations procedures for the effective
and efficient functioning of the office.
Manage the administrative processes for QAAFI supervised students (such
as honours, summer/winter scholars and coursework masters).
Other duties as reasonably directed by the supervisor.
This is a Full-time, 100% FTE Fixed-term position for up to 10 months at HEW
The full-time equivalent base salary will be in the range $75,878.89 -
$84,342.92 plus a generous super allowance of up to 17%. The total FTE package
will be up to $88,778.30 - $98,681.22 annually. As this role is covered by an
Enterprise Agreement, you will also receive regular remuneration increases –
at least once a year.
A degree in business administration, accounting, or related field; or
diploma with subsequent relevant experience or an equivalent combination
of relevant experience and/or education/training.
Experience in effective management of diaries, including scheduling of
meetings and appointments, production of agendas and minute taking
Experience and proficiency in the use of a wide range of computer
applications in a network environment (such MS Office programs such as
Outlook, Word, Excel, Teams).
Experience, or ability to rapidly gain skills and knowledge, in University
administrative and financial policies, procedures, systems and various
Highly developed communication (oral and written) and interpersonal
skills with the ability to liaise effectively with tact and discretion and
maintain confidentiality with a wide range of stakeholders both internal
and external to the University.
Ability to exercise initiative, judgment, and effective time management as
appropriate, and work in a flexible and dynamic environment with competing
priorities to meet deadlines.
Ability to work independently, cooperatively as part of a team, and with
staff from within the Institute, other areas of the University and
external to UQ.
Ability to work with a high level of accuracy and attention to detail.
Commitment to upholding the University's values, and with the outstanding
personal qualities of openness, respectfulness, and integrity
Specific experience in UQ systems including UQ UniFi, Business Objects,
In addition, the following mandatory requirements apply:
Work Rights: You must have unrestricted work rights in Australia for
the duration of this appointment to apply. Visa sponsorship is not
available for this appointment.
For more information about this opportunity, please contact Dr Michael O'Shea,
Deputy Director Operations, [email protected]
For application queries, please contact [email protected] stating the job
reference number (below) in the subject line.
Want to Apply?
All applicants must upload the following documents in order for your
application to be considered:
Cover letter addressing the ‘About You' section
At UQ we know that our greatest strengths come from our diverse mix of
colleagues, this is reflected in our ongoing commitment to creating an
environment focused on equity, diversity and inclusion. We ensure that we are
always attracting, retaining and promoting colleagues who are representative
of the diversity in the broader community, whether that be gender identity,
LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander
peoples, or people with a disability. Accessibility requirements and/or
adjustments can be directed to [email protected].
If you are a current employee (including casual staff and HDR scholars) or
hold an unpaid/affiliate appointment, please login to your staff Workday
account and visit the internal careers board to apply for this opportunity.
Please do NOT apply via the external job board.
Applications close 19 February 2024 at 11.00pm AEST (Job Reference Number
- R-35289). Please note that interviews have been tentatively scheduled for