Administrative Coordinator

Administrative Coordinator

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Please see Special Instructions for more details.

Please include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Posting Details

Job Posting Information

Posting Number	PG195273SP
Internal Recruitment	No
Working Title	Administrative Coordinator
Anticipated Hiring Range	$45,000 - $55,000
Work Schedule	Monday - Friday, 8 am - 5 pm
Job Location	Raleigh, NC
Department	Philosophy & Religious Studies
About the Department	The Department of Philosophy and Religious Studies manages major and minor programs in the disciplines of philosophy and religious studies; it offers a wide range of courses in these fields to students across the university, with enrollments of over 16,000 credit hours each year; and it manages several minor programs in fields related to philosophy and religious studies. It is active in scholarly research, has nineteen tenure-track faculty, eleven professional track faculty, and two administrative staff.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Propositionand learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	The Administrative Coordinator is a dynamic role serving at the intersection of academic research, creative immersive technology (VR/AR), and fast-paced artificial intelligence research center operations.  This position manages multi-faceted administrative functions across grant management, hardware logistics, executive support, and cross-functional project coordination. The ideal candidate combines the compliance rigor of higher education administration, the technical resourcefulness of a VR studio manager, and the speed and adaptability of an AI operator.
Other Responsibilities	Ability to sit or stand for extended periods, lift up to 25 lbs (equipment boxes, hardware gear), and handle delicate electronic equipment safely.  Will be expected to work in an on-site environment balancing standard office setting, creative VR and robot testing lab, and high-tech research space.

Qualifications

Minimum Experience/Education	High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Preferred Qualifications	Software, Hardware & Tech Familiarity: Advanced proficiency in Google Workspace, Microsoft Office 365 (advanced Excel/Word/PowerPoint), Zoom, and video conferencing hardware; Functional understanding of hardware inventory management and basic operation of VR/AR consumer and developer headsets and workstations. Financial & Grant Literacy: Ability to manage budgets, interpret financial ledgers, and assist with grant proposals and expenditure tracking. AI & Automation Tools: Hands-on experience or strong aptitude for using generative AI tools, automated scheduling software, and digital workflow management to increase administrative efficiency. Adaptability & Resilience: Comfortable managing ambiguity, shifting focus rapidly between academic compliance and high-speed project demands; Demonstrated ability to manage sensitive, proprietary, and confidential information with absolute discretion. Documentation & Stakeholder Management: Superior written and verbal communication skills, with the ability to interact professionally with various stakeholders; Meticulous organizational skills with an emphasis on accuracy in documentation, expense reporting, and hardware tracking.
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	10/16/2026
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	10/23/2026
Notice to Applicants	Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume”.
Special Instructions	Please include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references. This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Position Details

Position Number	00112393
Position Type	SHRA
Position Classification Band Title	Administrative Support Specialist
Position Classification Band Level	Advanced
Position Classification Salary Range	$ 34,602 - $ 58,870
Salary Grade Equivalency	NC10
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	Yes
Time-Limited Appointment Length (if applicable)	3 years with possibility of extension based on funding
Department Id	160501 - Philosophy & Religious Studies
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or [email protected]. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn of this opportunity?
   • NCSU website
   • Craigslist
   • Indeed.com
   • Carolina Job Finder/Employment Guide
   • NC Works
   • Dress for Success
   • Technical/Trade School Program
   • Job Fair (Identify Job Fair in question #2 below)
   • Direct Contact from NSCU Representative (identify person in question #2 below)
   • Other
   • Monster.com
   • Other online job board
   • NCSU employee referral
   • Social Media (LinkedIn, Twitter, Facebook, Ohter)
2. If you learned about this vacancy from "other source" or "other website", please provide the source.

   (Open Ended Question)

3. * Please select the response below that best describes your experience/education for the Administrative Support Specialist position.
   • High school diploma/GED and at least one year of office support experience
   • Associate's, Bachelor's, Master's, or Doctorate in any field
   • Combination of post high school education and/or experience in office support to equal at least 1 year
   • Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)
   • None of the above
4. * Please describe any relevant experience that you have in administrative support or office support.

   (Open Ended Question)

Application Materials Required

Required Documents

1. Resume
2. Cover Letter
3. Contact Information for References

Optional Documents