Administrative Coordinator - Urology
Location: United States · Reference: 3041526
The Milton and Carroll Petrie Department of Urology has long been a leader in
clinical practice, education, and research. Faculty in our Department, which
is housed within the Icahn School of Medicine at Mount Sinai, perform complex
procedures using robotics, laparoscopy, and endoscopy, all as a part of our
minimally invasive urologic surgery program. We remain equally committed to
engaging in breakthrough research while training the next generation of
leaders in the field.
The Administrative Coordinator is responsible for administrative and office
service activities such as purchasing, payroll, records control and human
resources for the head of a department, care center or division. This
individual is expected to oversee 1-2 administrative direct reports, and
typically reports to a division head, vice president or higher-level
executive.
Responsibilities
Answers routine and specific inquiries when possible. Directs inquiries,
when necessary, to the appropriate department or individual for further
information and/or resolution.
Assists in maintaining and monitoring the budget and grant allocations.
Prepares documents required to maintain balanced accounts for review and
approval.
Initiates and follows through on human resources and payroll transactions.
Generates weekly payroll submission. Maintains liaison with human
resources and payroll to coordinate and resolve issues and problems.
Ensures adequate restock of supplies for department. Takes inventory or
examines merchandise to identify items to be reordered or replenished.
Requisitions merchandise from supplier and collaborates with Purchasing to
secure the best pricing for equipment and supplies. Tracks expiration of
vendors contracts and renews as needed.
Assists in the planning and logistical arrangements for forums,
conferences, seminars, meetings and/or visiting professorships. Assist in
the development and coordination of informational packets for
participants. Transcribes and distributes minutes.
Develops, updates and/or revises informational flyers, brochures, leaflets
and mailings.
Researches, locates and compiles information for reports. Assembles and
categorizes figures for computation and calculations. Prepares statistical
reports.
Checks materials submitted for supervisors attention to ensure all
relevant data, authorizations and pertinent information are included.
May assist supervisor with the completion of grant applications, special
projects and JCAHO and other survey preparations.
Mentors, trains and/or conducts orientation for new office support staff
and monitors performance.
Coordinates administrative, secretarial and/or general office support
coverage.
Assigns work, sets deadlines and supervises the work of assigned staff.
Performs other related duties.
Qualifications
Bachelors Degree or equivalent combination of applicable
5 years related administrative or business experience required. Some
supervisory experience preferred. experience and education
