Deadline
Apr 13, 2027
Closing in 176 days
Location
N/A
United States
Employment
Permanent
Full time
Reference
N/A
Posted
Oct 15, 2026
Offered salary$50,000
About the role
FDU - Job Site | Administrative Assistant to the Director for Conferences and Events--INTN UNION APPL ONLY
Administrative Assistant to the Director for Conferences and Events--INTN UNION APPL ONLY
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.
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Posting Details
Posting Details (Default Section)| Job Title: | Administrative Assistant to the Director for Conferences and Events--INTN UNION APPL ONLY |
|---|---|
| Campus: | Florham Campus, Madison, NJ |
| Department: | Student Affairs-Florham |
| Hiring Manager: | Robert Valanti |
| Hiring Manager Title: | AVP for Auxiliary Services |
| College: | |
| Position Type: | Staff |
| Grade: | 10 |
| FLSA: | Non-Exempt |
| Faculty Rank: | |
| Salary: | $50,000,-$52,312. |
| General Benefits | This position provides a comprehensive benefits package that includes: employee tuition grant, health/dental/RX/vision insurance, paid time off, retirement plan contributions, employer paid life insurance and long term disability benefits, as well as various voluntary benefits including but not limited to supplemental life insurance, commuter benefits, long term care, and FSA/HSA. |
| Status: | Full-Time |
| Months Worked: | 12 Month |
| Job Summary: |
INTERNAL UNION APPLICANTS ONLY The Assistant to the Director for Conferences and Events provides advanced and diversified administrative operational support for the planning, coordination, and execution of conferences, meetings, and special events. This position helps support efforts to strengthen conference and event revenue streams through efficient follow-up, tracking, and administrative coordination; maintaining accurate and organized records and strong relationships with internal and external stakeholders. In addition, the role provides essential administrative assistance to support marketing and promotional efforts for conferences and events to increase visibility and attendance.This is a 12-month 40 hour per week Union position, |
| Required Qualifications: | 1. High school diploma or GED required; associate degree preferred.2. Minimum of 2 years responsible administrative work experience required preferably in a multi-faceted, fast-paced work environment, including office coordination, conference services, event support, scheduling, or related experience.3. Experience maintaining calendars, reservations, records, correspondence, invoices, or similar administrative tracking systems.4. Basic knowledge of theatrical production, theater lighting, sound systems such as QLab and stage operations is highly desirable to assist in offering the best solutions for user groups.5. Must possess excellent customer service skills and the demonstrated ability to communicate professionally and effectively with internal departments, external clients, vendors, attendees, and members of the public.6. Strong organizational skills, attention to detail, and ability to manage multiple priorities, deadlines, and interruptions in a fast-paced environment.7. Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and ability to learn University scheduling, billing, reservation, or event-management systems.8. Familiarity with marketing or outreach support, including mailing lists, promotional materials, announcements, or basic social media coordination.9. Working knowledge of contract administration and risk management procedures preferred.10. Ability to provide occasional on-site or day-of-event support, which may include some evening or weekend hours depending on event needs.11. Valid driver’s license and accessibility to transportation for travel between campuses.12. May require standing, walking, lifting equipment (up to 25 lbs.), and occasional setup/teardown of event spaces.13. Employment is contingent upon a satisfactory background check. Candidates for hire will be required to sign a waiver authorizing the background check. |
| Preferred Qualifications: | |
| Hours Worked | 40 Hours Weekly |
| Posting Date: | 09/25/2026 |
| Special Instructions to Applicants: | |
| Application Types Accepted: | Application for Employment |
Supplemental Questions
Required fields are indicated with an asterisk (*).
Required Documents
Required Documents- Resume
- Cover Letter
How to apply
Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.
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