ADMINISTRATIVE ASSISTANT TO DEAN OF STUDENT SERVICES
Salary
$19.49 - $20.68 Hourly
Location
1555 S. Raisinville Rd, Monroe, MI
Job Type
Full-time
Job Number
2026 - 00283
Department
Library
Opening Date
09/01/2026
Closing Date
Continuous
Description
Benefits
Questions
Position Summary
The Administrative Assistant to the Dean of Student Services assists the Dean
of Student Services with the department's administrative activities and
coordinates various administrative processes and projects in the Library,
Financial Aid, Registrar, Admissions, Tutoring, Disability Service, and
Testing Services Departments. The Administrative Assistant is the primary or
lead administrative support position in the departments and provides the full-
range of administrative support activities. The Administrative Assistant to
the Dean of Student Services is responsible for providing the assistance
needed for the effective administration of the Library, Financial Aid,
Registrar, Admissions, Tutoring, Disability Services, and Testing Services
Departments by acting as a liaison, troubleshooter, and line of communication
and resource person, as warranted by the situation. The Administrative
Assistant may assign and/or monitor the work of student assistants.
Essential Job Functions
Serves as the Administrative Assistant to the Dean of Student Services by
providing or overseeing reception services, scheduling appointments,
meetings, and travel, maintaining the Dean's calendar, preparing and
proofreading correspondence, reports, and other documents prepared by the
Dean, preparing, organizing and submitting each departments budget request
forms to the Dean, organizing and maintaining paper and electronic filing
systems, monitoring due dates for recurring events, initiating recurring
administrative processes related to each department's calendar,
coordinating projects, and assisting in the completion of reports and
questionnaires by researching and gathering required information and
preparing reports.Pick up and process all mail for Library, Financial Aid,
Registrar, Admissions, Tutoring, Disability Services and Testing Services
staff. Maintains office organization.
Helps the departments under the direction of the Dean of Student Services
to achieve its mission by coordinating complex processes associated with
work specific to each department, such as facilitating and processing
documentation for staff members to attend webinars and/or conferences;
communicating and collaborating with vendors to cancel/renew/resolve
issues with print and/or database subscriptions for the Library; track
departmental expenses for all departments under the direction of the Dean
of Student Services, monitor, record, correct, and approve the payroll for
all student assistants and notetakers in each area; providing departmental
services requiring the use of discretion and independent judgment in
making decisions that affect employees or students and performing
functions with a high degree of confidentiality.
Serves as the communication center of the department by organizing,
storing, retrieving, and integrating information for dissemination to
administration, faculty, staff, and/or students, communicating information
from the Dean of Student Services to others, collecting and organizing
information requested from others, and making information available to
others by mail, email, telephone, and the internet.
Obtains equipment, services and supplies needed by each department by
preparing purchase requisitions and check requests, receive and verify
materials ordered through manual and automated systems for the Library,
Financial Aid, Registrar, Admissions, Disability Services, Tutoring
Services, and Testing Center and maintains purchase files and records.
Order, organize, and maintain office supplies for each department.
Assists faculty and students by answering questions and providing
information, locating desired information and materials, aiding, preparing
and/or proofreading correspondence and other material.
Assists students by determining who can best provide information needed by
the student, providing initial assistance to students using established
guidelines and established policies and procedures.
Assists the Dean to varying degrees in maintaining financial control of
departmental accounts by tracking expenditures, maintaining account
balances for the budgets of each department and balancing the Library,
Financial Aid, Registrar, Admissions Disability Services, Tutoring and
Testing Center accounts to the college on-line accounting system. Assists
the Dean of Student Services in the preparation of the annual budget.
Maintain records and receipts for the processing for petty cash purchases.
Organizes, coordinates, plans, and conducts departmental events by
securing space, equipment, food, preparing invitations, announcements,
agendas, brochures, and packets, purchasing awards, and overseeing the
event as it occurs.
Maintains all administrative maintenance files and records for the
departments reporting to the Dean by gathering and organizing required
information, maintaining required records, evaluating various approaches
to completing projects, developing tools and utilizing available resources
to achieve desired outcomes, and assuring effective communication with
stakeholders. Oversees the usage of the Library master key cabinet.
Coordinates the issuing of adjunct and extra contractual contracts
confirming consistency with the budget.
Prepares monthly and annual statistical reports for the Library. Create
and maintain Library statistical reports as well as the yearly insurance
validation report. Provide supporting data for the yearly IPEDS and ACRL
reports.
Serves as backup at the Circulation Desk in the Library and other front
desks in offices reporting to the Dean of Student Services when needed.
Aids the Library, Disability Services, Tutoring, Financial Aid, Registrar,
Admissions staff/faculty at the discretion of the Dean of Student
Services.
Support the Dean of Student Services with PTK organization and duties as
necessary.
Executes responsibilities in accordance with applicable laws and the
College's policies and procedures, including the Code of Ethics.
Contributes to a work environment that encourages knowledge of, respect
for, and development of skills to engage with those of other cultures or
backgrounds.
Remains competent and current by attending professional development
courses, software training classes, and courses and/or training sessions
as directed by the Dean of Student Services.
Support all departments under the direction of the Dean of Student
Services by performing all other duties as assigned Dean of Student
Services.
Requirements
Associate's degree in business administration, office management, or
related field.
Three or more years of experience as an administrative assistant.
Supplemental Information
KNOWLEDGE:
Knowledge of MCCC's vision, mission, and values and a commitment to
further its educational goals and strategic plans.
Knowledge of the principles and practices of MCCC and skill in providing
administrative support to such activities.
Knowledge and proficiency of office technology skills including Microsoft
products, virtual platforms, and room A/V systems, and a willingness to
learn and master new technologies as needed.
Knowledge of grammar, punctuation, spelling and the correct usage of the
English language.
Knowledge of the principles and practices of budgeting, accounting, and
bookkeeping.
SKILLS:
Skill in maintaining and updating records and related systems by
displaying strong attention to detail, dedication to customer service, and
a team approach to work.
Skill and proficiency in the use of office equipment and technology,
computers and related software, such as word processing and spreadsheets,
and the ability to master new technologies.
Skill in diplomacy, tact and emotional intelligence required to develop
positive relations.
Skill in responding to public inquiries and internal requests with a high
degree of professionalism.
Skill in developing, implementing, and maintaining procedures to enhance
efficiency in department operations and coordinate activities across
departments.
Skill in maintaining and updating records and related systems, assembling
and analyzing financial data, and preparing comprehensive and accurate
budgetary reports.
ABILITIES:
Ability to acquire knowledge of the principles and practices of a
community college and skill in providing administrative support to such
activities.
Ability to work flexibly and independently, set priorities, work
simultaneously on numerous tasks, use good judgement and initiative, and
meet/exceed deadlines.
Ability to work with minimal direction and comfortable with making
decisions. Ability to understand instructions and follow detailed
procedures consistently.
Ability to work professionally with the public and serve as a
representative of the College with discretion.
Ability to effectively and professionally communicate and present ideas
and concepts orally and in writing.
Ability to establish effective working relationships and use good
judgment, initiative, and resourcefulness when dealing with staff,
students, faculty, the public, and other professional contacts.
Demonstrate administrative and organizational skills, including the
ability to prioritize multiple tasks, work in a fast-paced environment
with numerous interruptions, and meet deadlines.
Ability to critically assess situations, maintain attention to detail,
solve problems, work efficiently under stress, within deadlines, and
changing work priorities.
Ability to perform extensive research, compile complex data and prepare
accurate records and reports.
Ability to type and enter data with speed and accuracy.
Ability to complete mathematical computations with speed and accuracy.
Ability to set up and maintain complex and confidential files, databases,
records and schedules.
Ability to establish credibility with broad and diverse constituencies
within the college based upon integrity, critical thinking, outstanding
operational performance, a customer service orientation and excellent
interpersonal relations.
Ability to identify and secure confidential information.
Physical Demands and Work Environment
The physical demands and work environment characteristics described here are
representative of those an employee encounters while performing the essential
functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to
speak clearly, hear normal auditory ranges and view large and small print.
Employee must communicate with others in person and on the telephone. Must
view and produce electronic documents. The employee frequently is required to
sit; use fingers and hands to handle, or feel; and reach with hands and arms.
The employee is required to stand, walk, stoop, or kneel. The employee must
occasionally lift and/or move light weight items.
While performing the duties of this job, the employee typically works in a
business office setting. Employee is also required to access various locations
in the Library and on campus. Employee must communicate with others in person
and on the telephone. The noise level in the work environment is usually
quiet.
MCCC offers a competitive benefits package to full-time employees and friendly
advantages for part-time employees.
To learn more, please visit https: // www. monroeccc.edu/human-
resources/employee-benefits
01
Do you have an Associate's degree in business administration, office
management, or related field?
Yes
No
02
Do you have three or more years of experience as an administrative assistant?
Yes
No
Required Question
Employer
Monroe County Community College
Department
Library
Address
1555 S. Raisinville Road
Monroe, Michigan, 48161
