Administrative Assistant to Dean - College of Business
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Administrative Assistant to Dean - College of Business
Department: College of Business
Location: Tulsa, OK
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ABOUT ORU
Oral Roberts University is a Christian University located in Tulsa, Oklahoma.
As a globally recognized, Holy Spirit-empowered University, we develop whole
leaders for the whole world through a unique Whole Person education. Students
come to ORU not to stay in their faith but to GROW in faith and become the
Spirit-empowered leaders they are called to be. Faculty, staff, and students
must adhere to the Code of Honor Pledge for ORU.
CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED.
OVERVIEW
- FULL TIME
Provide high-level administrative, operational, and project support to the
Dean of the College of Business. This role ensures the smooth functioning of
the Dean's office by managing communications, coordinating schedules,
supporting academic and strategic initiatives, and serving as a primary point
of contact for faculty, staff, students, and external partners. This Assistant
represents the Dean's office with professionalism, discretion, and a strong
commitment to serve.
RESPONSIBILITIES
Executive Support
Manage the Dean's calendar and schedule appointments
Coordinate travel arrangements
Ensure timely preparation of meeting materials
Manage the Dean's phone line by screening, prioritizing, and intercepting
calls, responding to inquiries and re-directing as needed
Compile background materials to support decision-making
Communication & Meeting Management
Draft, edit, and distribute official correspondence including electronic
announcements and written reports
Prepare agendas, compile documents and photos, record minutes, and track
follow-up actions for meetings
Coordinate meal arrangements as appropriate
Office Operations
Oversee daily office functions including records management, procurement,
and workflow coordination
Support faculty recruitment process by managing applicant materials, site
visit schedules, and facilitating communication between HR and the Dean
Maintain accurate and confidential faculty records, including contracts
and evaluations in compliance with institutional and accreditation
standards
Assist with special projects, and strategic initiatives as assigned
Oversee scheduling and workload of Graduate Student Workers
Budget & Financial Support
Assist with budget monitoring, purchasing, reimbursements, and financial
documentation
Assist with financial processes for faculty and student needs as
appropriate
Event Coordination
Support planning and execution of college events, advisory board meetings,
and faculty or student programs
Set up reception, design, and seating, coordinate and supervise workers,
initiate IT scheduling or photography as needed
Accommodate guest speaker needs including hotels, travel, honorariums, and
reimbursements
Stakeholder Relations
Serve as the first point of contact for the Dean's office, providing
professional and courteous assistance to all visitors and inquiries
Facilitate responses to external stakeholders by collaborating with
departments across the institution
Additional Responsibilities
Oversee the maintenance of student and program records as needed
Respond to and assist in the resolution of student, faculty, and/or staff
grievances and complaints
Assist with adherence to institutional policies, accreditation
requirements, and administrative procedures
COMPETENCIES
EDUCATION: Requires a high school diploma or GED, some college
education preferred.
EXPERIENCE/SKILLS/ABILITIES:
Demonstrated professionalism and a high standard of conduct
Strong attention to detail and accuracy that produces high quality work
Demonstrated ability to maintain confidentiality and exercise sound
judgment
Excellent organizational skills with the ability to work under tight
deadlines and manage multiple priorities
Strong oral and written communication skills
Demonstrated proficiency in MS Office Suite, scheduling platforms, and
digital collaboration tools
Knowledge of and experience with Outlook, Zoom, social media, and website
design, e.g., OMNI
Ability to identify and access supporting resources to solve problems and
implement solutions
Ability to work well independently and collaboratively
Equal Employment Opportunity:
Oral Roberts University promotes equal employment opportunities for all
individuals regardless of differences in race, color, religion, sex, national
origin, age, disability, or veteran status.
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