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University at Buffalo
Administration/Managerment

Administrative Assistant, Orthopaedics

University at Buffalo · United States
Deadline
Apr 14, 2027
Closing in 177 days
Location
N/A
United States
Employment
Permanent
Full time
Reference
N/A
Posted Oct 16, 2026
Offered salary$40,000 – $50,000

About the role

Employment Opportunities

Administrative Assistant, Orthopaedics

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Posting Details

Position Information
Fiscal Year 2025-2026
Position Title Administrative Assistant, Orthopaedics
Posting Category Staff
Department Orthopaedics
Posting Number U250091
Posting Link https://www.ubjobs.buffalo.edu/postings/59769
Employer UB Foundation Activities
Appointment Term
Position Type
Posting Detail Information
Position Summary The Department of Orthopaedics at the University at Buffalo is recruiting a full-time Administrative Assistant. This position provides support to the Chairman, Faculty, and Executive Team of the Department. This role will require an effective communicator who is detail oriented, responsible, dependable, efficient and very organized with the ability to multitask and prioritize at a high level. Office will be located at our administrative building in Cheektowaga, NY. Travel to all locations will be required.

Job duties will include, but are not limited to:
  • Manage faculty timecards for Chair approval.
  • Assist with tracking academic performance of faculty for annual review by chair (publications, presentations, invited lectures, book chapters etc.)
  • Monthly reports pulled and documented on spreadsheets; faculty attendance, residents case report logs.
  • Document Grand Rounds attendance weekly in MedHub.
  • Complete Dossiers and submit documents accurately and in a timely manner to Department Chair.
  • Update Mobile Med and check for accuracy weekly.
  • Manage online CME and update when needed. Verify week prior to ensure both residency and fellowship calendars are accurate. Send CME sign-in sheet to Alicia each week.
  • Scheduling/Communication with faculty regarding departmental activities (meetings, annual review with Chair etc.)
  • Work with practice plan HR managing all staff and faculty appointments and reappointments affiliated with The Department of Orthopaedics.
  • Update ECV’s in January, April, July and October. Confirm completion with Chair and Training Program Administrator.
  • Provide clerical support, communication emails, mailings, scanning, filing, printing etc. with residency and fellowship interviews, as well as residency graduation activities annually as needed.
  • Assumes other responsibilities as requested.

Learn more:
  • Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
  • Being a part of the University at Buffalo community.

The University at Buffalo is an equal opportunity employer (EOE) and welcomes all to apply including veterans and individuals with a disability.
Minimum Qualifications
  • High School Diploma or equivalent
Preferred Qualifications
  • Administrative support in an academic environment
  • Experience in healthcare a plus
Physical Demands
Driving Requirements This position will never drive a university owned vehicle.
Salary Range $40,000 – $50,000
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Job Type Full-Time
Campus Erie County Medical Center
Posting Alerts
Special Instructions Summary
Is a background check required for this posting? No
Background Check Notification
Contact Information
Contact's Name Melissa Tuck
Contact's Pronouns
Contact's Title Human Resources Manager
Contact's Email [email protected]
Contact's Phone 716-906-5905
Posting Dates
Posted 10/30/2025
Deadline for Applicants Open Until Filled
Date to be filled
References
Number of References Required 3
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Please indicate your current employment affiliation with the University at Buffalo.
    • Faculty
    • Faculty Student Association (FSA)
    • Research Foundation Employee
    • State Classified
    • State Professional
    • UB Foundation
    • TA/GA
    • Student
    • No Current Employment Affiliation
  2. * How did you first hear about this employment opportunity?
    • AcademicKeys.com
    • CareerExposure.com
    • CareerWomen.com
    • Chronicle of Higher Education
    • DiversitySearch.com
    • GoogleJobs.com
    • HERCjobs.org
    • HigherEdJobs.com
    • IMDiversity.com
    • Indeed.com
    • LinkedIn.com
    • MBACareers.com
    • Conference
    • Personal Referral
    • UBJobs.buffalo.edu
    • Other
    • WNY Jobs

Documents Needed To Apply

Required Documents
  1. Cover Letter
  2. Resume
Optional Documents

How to apply

Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.

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