Administrative Assistant - Library
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Administrative Assistant - Library
Department: Library-Central Services
Location: Tulsa, OK
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ABOUT ORU
Oral Roberts University is a Christian University located in Tulsa, Oklahoma.
As a globally recognized, Holy Spirit-empowered University, we develop whole
leaders for the whole world through a unique Whole Person education. Students
come to ORU not to stay in their faith but to GROW in faith and become the
Spirit-empowered leaders they are called to be. Faculty, staff, and students
must adhere to the Code of Honor Pledge for ORU.
CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED.
OVERVIEW
- FULL TIME
To assist the Dean of Learning Resources in completing all duties in the areas
of responsibility; i.e., Library and Archives. Assumes responsibility to
complete assigned projects as well as perform job duties associated with this
position.
RESPONSIBILITIES
Initiates, organizes, and maintains confidential personnel files for all
library faculty and staff. Verifies contract information for library
faculty members as well as records and confirms their year progression in
the pay grid. Collects, analyzes, and prepares data to justify salary
increases, promotions, and the hiring of additional personnel for the
department.
Answers phone calls for the dean. Accepts and opens the mail. Represents
the areas reporting to this office to the public, students, and staff with
polite professionalism.
Organizes and maintains all correspondence. Compiles lists of needed
supplies and keeps the supply room stocked and neat. Submits purchasing
orders of supplies needed.
Attends all training sessions sponsored by the University that pertain to
the duties and responsibilities of this position.
Coordinates and schedules meetings, appointments, and conferences between
the dean and faculty, staff, administration, students, and the general
public.
Attends various meetings when requested by the Dean and takes minutes.
Analyzes past patron usage, modular class schedules, University events,
etc., to prepare and publish library hours of operation throughout the
year.
Handles logistics of booking conferences and events and making travel
arrangements.
Maintains and updates the procedure manual and gathers various Library
statistics for reporting.
Retrieves and returns patron-requested items from the Annex.
Assists the Associate Dean as needed.
Assists the Dean with special events, projects, and other duties as
assigned.
COMPETENCIES
EDUCATION: Requires a high school diploma or GED, some college
coursework preferred.
EXPERIENCE/SKILLS/ABILITIES:
Requires a minimum of 5 years of administrative/secretarial experience, 60
wpm, and computer experience to include Microsoft Word, Excel, and
PowerPoint.
Ability to take minutes at meetings is required.
Excellent organizational, interpersonal, and multi-tasking skills are
required.
Must be able to prioritize multiple tasks in an office environment with
frequent interruptions.
Good customer service, mathematical, verbal, spelling, and grammar skills
are essential.
Must be able to handle all types of situations confidentially and
diplomatically.
Ability to meet people, work with students, faculty, and staff, and make
sound decisions.
Maintains a high level of confidentiality at all times regarding both
student records and internally sensitive information.
Equal Employment Opportunity:
Oral Roberts University promotes equal employment opportunities for all
individuals regardless of differences in race, color, religion, sex, national
origin, age, disability, or veteran status.
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