Administrative Assistant IV

• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to gather data, compile information, and prepare reports.
• Records maintenance skills.
• Skill in budget preparation and fiscal management.
• Ability to use independent judgment and to manage and impart confidential information.
• Ability to analyze and solve problems.
• Ability to plan, develop, and coordinate multiple projects.
• Skill in organizing resources and establishing priorities.
• Demonstrated ability to maintain confidentiality.
• Word processing and/or data entry skills.
• Knowledge of office management principles and procedures.
• Skills in the use of database management, word processing, spreadsheet, and/or presentation software.
• Organizing and coordinating skills.
• Ability to foster a cooperative work environment.
• Knowledge of general accounting principles.

• Oversees and administers the day-to-day administrative activities of Enrollment Services; develops and maintains procedures and systems to ensure productive and efficient workflow.
• Provides administrative support for Enrollment Management initiatives, including tracking reports, assisting with outreach logistics, and supporting enrollment campaigns as directed.
• Provides assistance and support in problem solving, project planning, and execution of departmental goals and enrollment objectives.
• Prepares correspondence, reports, presentations, and other official documents; maintains confidentiality of sensitive student and institutional information.
• Serves as a primary administrative contact and liaison with other campus offices, vendors, and stakeholders regarding operational and enrollment-related matters.
• Organizes meetings, information sessions, and special events, including support for Graduation ceremonies; coordinates logistics, prepares materials, records meeting minutes, and tracks follow-up items.
• Supports Admissions & Records, Student Help Center, and Enrollment Management operations, including assisting with front counter coverage, processing documents, routing escalated inquiries, and ensuring smooth workflow.
• Enters, edits, retrieves, and analyzes data; prepares periodic and special reports related to enrollment, office operations, and departmental performance.
• Oversees and monitors departmental budgets and office accounts; processes purchasing, travel, payroll documentation, and reconciliations in accordance with College procedures.
• Maintains organized record-keeping systems in compliance with institutional policies and applicable regulations.
• Performs other duties of a similar nature or level as assigned.

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.