Administrative Assistant - Interior Architecture & Design
Jobs
Login
Back to all jobs
Administrative Assistant - Interior Architecture & Design
Menomonee River Pkwy, Milwaukee, WI 53222, USA, 53222
Part Time
Email Me Similar Jobs Email Me This Job
Position Summary : Mount Mary University seeks an individual to provide
part-time administrative and technical support to the Interior Architecture &
Design Program. This person is responsible for maintaining a flow of persons
and communications for the Interior Architecture & Design Program, while
performing a wide variety of office management and accreditation functions for
the Chair, faculty and students. This person must be able to work
independently on multiple, diverse projects and contribute the realization of
the University's mission.
Primary Responsibilities:
Duties include, but are not limited to, the following:
Maintain a welcoming and supportive office to aid faculty and students in
a collaborative and collegial environment. This position requires
diplomacy, proactive thinking, and calm action in assisting the Chair,
faculty, and students.
Coordinate and facilitate communications among the program, the
University, and the interior design community at large.
Use Microsoft Excel to manage, track, and organize data.
Use Microsoft Outlook for scheduling and calendar management.
Use Microsoft Teams to manage program files.
Use Microsoft 365 and other software to generate letters, reports, labels,
and online forms.
Use Jenzabar software to compile reports and complete queries and data
entry. Facilitate the use of technology to improve workflow and data
collection and management in collaboration with IT.
Organize and maintain records and files; establish and maintain
confidential files for the program, assessment, accreditation activities,
and program review documentation.
Support the Chair in writing student communications regarding events and
advising in collaboration with other university programs.
Coordinate with the Marketing Department to act as content manager for the
Program's webpage.
Act as liaison to IT, Public Safety and Buildings and Grounds departments
to report and monitor online work orders on behalf of the Chair and
faculty until work orders have been resolved.
Collect and deliver campus mail; facilitate bulk mailings.
Manage and track the program's budget expenditures, faculty
reimbursements, reconcile expense reports for faculty, prepare check
requests and monitor budgets.
Support Chair and faculty before, during, and after special events, field
trips, industry engagements, and student activities. This may include
preparing invitations, announcements, certificates, display information,
manage catering and space reservations, and complete any follow-up
correspondence.
Monitor and purchase supplies as needed or directed.
Develop, document, and maintain administrative procedures, workflows, and
systems that support operational efficiency and accountability.
Skills and Experience:
B.A. degree or equivalent preferred.
Minimum of 3 years of administrative experience working in an
administrative support role with ability to work with modest supervision.
Experience using Microsoft Excel including organizing and cleaning data,
filtering and sorting data, creating visual representations of data, using
formulas, and working with tables and pivot tables.
Excellent skills in Microsoft 365, including Outlook, Teams, and Word, and
ability to learn new software as needed.
Proficiency in Jenzabar preferred.
Ability to independently regulate workflow and prioritize tasks to support
competing deadlines and workflow.
Strong, customer service orientation with sincere desire to assist faculty
and students.
Outstanding written and verbal communication skills. Attention to detail.
Able to demonstrate poise and professionalism under stress. Cooperative,
friendly, and professional manner.
Ability to maintain strict confidentiality and professional demeanor.
Commitment to working as a team member and working with diverse
constituencies and within tight timeframes.
Excellent interpersonal skills and ability to build relationships with
other University academic and support services departments.
Flexibility in schedule to support special events on an occasional basis
Apply Now
Fields Are Required
What is your full name?
First Name
Last Name
How can we contact you?
Email
Phone Number
Number Type
What is your preferred method of communication?
Please indicate if you agree to isolved Talent Acquisition's Applicant
Communication Policy.
I agree to isolved Talent Acquisition's Privacy Policy and Terms of Service.
Apply for this Position
Sign Up For Job Alerts!
Name
You must type a name.
Email
You must type a valid email.
Location (city, state or zip code)
You must select a location.
Accept Terms of Service I agree to the terms of service and privacy policy.
You must accept the terms of service and privacy policy.
Would you like Refer.io to send you similar jobs from other employers?
Please type the job title you are interested in:
Job title
You must type a job title.
We'll send some jobs to you in the next 30 minutes. If you don't see them,
check your spam folder.
Resume Input
Select file Resume File
You must select a file.
Thank you for subscribing to receive job alerts.
You should start receiving emails in the next week.
Your file is uploading. Please wait a few seconds.
Enter your phone number if you'd like to receive job alerts for in via text
message.
Phone number
You must type a phone number.
Please indicate if you agree to Refer.io's Subscriber Communication
Policy.
Please indicate if you agree to Refer.io's Subscriber Communication Policy.
You must agree to our Subscriber Communication Policy in order to receive text
messages from Refer.io.
Refer.io can assist in your job search. Please answer the following questions
to amplify your search results.
Education status
You must select an education status answer.
Work status
You must select a work status answer.
Job search status
You must select a job search status answer.
Seeking for
You must select a seeking status answer.
Job type
You must select a job type answer.
powered by Refer.io Refer.io
Follow Us On Social Media
Share This Job
Hiring Software Maintained by isolved Talent Acquisition - © 2026
Refresh
