Administrative Assistant III

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29854648 Full Time 8AM - 5PM $54,476 - $78,091

The Art and Art History departments have 18 Faculty FTE, 10-15 temporary faculty and several diverse operations, including a Visual Resources Collection, and four instructional diverse areas with robust Arts labs: Photo/Digital, Painting, Sculpture and Video. There are 3 Art History tracks, one undergraduate Art BA, as well as MA and MFA programs, and a PhD program in Art History. Under the general supervision of the Financial & Administrative Officer for Art and Art History and the Chairs, is responsible for all matters related to purchasing in a fast paced environment. Processes campus work orders, on-line travel, check requests in compliance with UCR Policy and Procedures. Works with the FAO in the monitoring and maintenance of routine and non-routine matters related to space and coordinating relevant Facilities work order scheduling. Coordinates and processes Visiting Artists and/or Art models financial and administrative tasks. Coordinates student lab assistant hiring and inputs all student payroll/personnel entries into the snapshot system. Reconciles monthly ledgers according to established campus and college policies and practices. Supports routine matters related to student services and initiates and processes instructional support matters. Provides administrative, computer and reception support. Hires and trains student assistants for Art and Art History administration. Assists with departmental events.

Please note: This position is also hybrid remote with up to 4 days per week working in-person. Hybrid schedule may change depending on department needs and college/university policies.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is ten weeks after their first date of employment.

Minimum of 5 years of demonstrated responsible administrative experience; or BA and one (1) year of experience, or an equivalent combination of education and experience. Required Experience performing purchasing work at progressive levels of responsibility in a fast paced environment. Required Administrative experience in an office environment providing administrative support while demonstrating excellent customer service. Required Training and experience on Purchasing and Financial policy and procedures of UCR. Preferred Knowledge and experience working with on-line purchasing and financial systems such as Ebuy and iTravel. Preferred Experience using an on-line payroll system. Preferred

Ability to organize and prioritize workload to ensure multiple deadlines are met. Ability and skill to proficiently operate a PC for spreadsheets, databases, word processing and flyer design. Knowledge and experience working with on-line purchasing and financial systems. Demonstrated ability to analyze and interpret information, practices, policies and procedures. Strong analytical skills and ability to research, analyze and use good judgment in resolving problems. Ability to interact and communicate effectively, orally and in writing, with faculty, staff and personnel in various campus departments. Skill in coordinating administrative activities by determining the time, place and sequence of actions to be taken.

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview

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