Administrative Assistant III

Administrative Assistant III Bookmark this Posting Print Preview Apply for this Job Posting Information

Posting Information

Posting Number 2023446

Posting/Functional Title Administrative Assistant III University Pay Plan Title Administrative Asst III Location San Marcos Department English Recruitment Type Open to All Job Type Full-Time Monthly Salary $3,500 - $4,300.00 Job Category Non-Exempt Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Knowledge of basic math skills

Ability to make independent decisions

Ability to think strategically

Ability to prioritize own workload as various deadlines change during the semester

Ability to use the following University systems: Internet Native Banner (INB); SAP; SSB; Logi

Demonstrated skills in effective communication, both orally and in writing, with various university offices, as well as with faculty, staff, and students

Preferred Qualifications

Ability to develop semester schedules for 55+ continuing faculty and 45+ lecturers and to assign classroom and office space

Ability to act as office manager and maintain office harmony

Ability to assist program faculty, directors, and coordinators in completing tasks

Ability to propose and develop needed projects to streamline departmental processes

Job Description

Responsible for providing administrative and general clerical support to either program chairs, department chairs, deans, or directors.

Job Duties

Develop course schedules for faculty

Oversee registration activities such as adds/drop and departmental approvals, students enrolled in wrong classes, necessary overrides, administrative course changes

Monitor course enrollments and make decisions, as needed

Oversee hiring procedures for all salaried hires; maintain candidate files; prepare new hire packets

Oversee certain departmental budgets

Submit PCRs for all salaried departmental hires

Prepare documents (minutes, reports based on oral or written instructions, department statistics reports, etc.)

Assist departmental advisor with course substitutions and other curricular matters

Act as liaison between chair and students/faculty; answer questions, take messages, make appointments

Act as liaison and provide leadership with other administrative assistants and technical staff in the department

Act as liaison with program faculty, directors, and coordinators

Serve as time administrator as needed for staff, faculty, and graduate assistants

Coordinate/plan annual departmental events

Develop and maintain a filing and tracking system for general correspondence, employment inquiries, faculty personnel files

Additional Information to Applicants Job Open Date 03/24/2023 Job Close Date (posting closes at midnight) Open Until Filled Yes Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices You will be required to electronically attach a resume, cover letter, and list of references to your application. Legal and Required Notices

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! • Generous paid time off: vacation, holidays, sick days and many more! • Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program • Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. • An inclusive Bobcat community: join our many social networks offered on and off-campus • Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.

Quick Link https: // jobs.hr.txstate.edu/postings/42056

Applicant Document

Required Documents

Resume

Cover Letter

List of References

Optional Documents

DD 214/DD1300

Supplemental Questions

Required fields are indicated with an asterisk ().

Are you a current Texas State University employee?

Yes

No