Administrative Assistant III, Advancement Information Services (1.0)

Position Information

Position Information

Job Posting Number S01190

Position Title Administrative Assistant III, Advancement Information Services (1.0) Department Research-1128 Job Category Staff Posting Position Type Full-Time Work Location Hybrid Pay Type Hourly Salary Range

$23.48 – $24.31

Compensation Practices

Experience is taken into consideration in the determination of salary offers. For more information visit https: // www. wesleyan.edu/hr/handbook/compensation- practices/index.html

Position Details

Research and Prospect Data Management is the strategic arm of the Office of Advancement (OA), focusing on the identification and qualification of donors, using a variety of business intelligence techniques, including data analysis.

Reporting to the Manager of Information Services, the Administrative Assistant provides primary administrative support to the Advancement Information Management team and will support additional Advancement programs and professional staff as needed.

Responsibilities include:

Compile and verify the accuracy, and sort constituent demographic information according to priorities, to prepare for entry into the database.

Consistently review data for deficiencies or errors, correct any incompatibilities if possible, and verify correctness for demographic report output.

Monitor the database Demographic Case queue daily to maintain timely and thorough responsiveness for demographic changes, updates, and verification.

Serve as a steward of OA's data with an attention to detail and thorough understanding of the importance of data integrity.

Enter and update researched demographic and affinity information from a variety of external resources in the donor database.

Assist with data integrity projects, including returned mail, event registration or other data oriented outreach.

Assist with creating data records for biographical information, including new accounts and contacts, linking relationships and affinities.

Other duties as assigned.

This a full-time position, 35hrs per week, in the secretarial/clerical bargaining unit

Minimum Qualifications

Associate Degree and two years related experience or an equivalent combination of education, training and experience.

Ability to set priorities, to take initiative, to manage multiple duties with minimal supervision, and to pay close attention to detail.

Demonstrated expertise in Microsoft Office programs including ability to do mail merges in Word and Excel spreadsheet formatting and manipulation.

Demonstrated experience in customer service, data entry, event support, or a related field.

Ability to set priorities, establish efficient procedures, multi-task, manage detailed work, and follow through with a minimum of supervision in a calm and effective manner.

Ability to work effectively with staff, alumni, and parent constituents.

Demonstrated ability to work on multiple projects effectively in a fast-paced environment.

Strong organizational skills.

Effective communication skills.

Demonstrated commitment to work within a diverse environment and interact openly with individuals of different backgrounds.

Preferred Qualifications

Experience working in databases

Special Instructions to Applicants

The position is open until filled. For full consideration please apply by May 29, 2023 when first review of applications will begin.

Additional Information

All offers to external applicants are contingent on the candidate's completion of a pre-employment background check screening and computer skills assessment to the satisfaction of Wesleyan University.

Wesleyan University requires proof of COVID -19 vaccination and booster (if eligible under CDC guidelines) or an approved exemption prior to first day of employment.

Benefits

Wesleyan offers a broad range of employee benefits and development opportunities, including comprehensive group insurance plans, wellness programs and incentives, generous paid time off and retirement plans. We also offer flexible work schedules, employee and dependent tuition programs, as well as access to Wesleyan's BLS & GLS programs for those who qualify (tuition is waived for up to 2 courses a term; some fees and taxes may apply).

Detailed information on the benefits of working at Wesleyan is located at: https: // wesleyan.edu/hr/careers/prospective-resources.html.

Quick Link https: // careers.wesleyan.edu/postings/9682

Supplemental Questions

Required fields are indicated with an asterisk ().

Please tell us how you specifically heard about this position? ( e.g CareerBuilder, LinkedIn, Higher Ed, InsideHigher Ed, CT.Jobs etc.)

(Open Ended Question)

Optional & Required Documents

Required Documents

Cover Letter

Resume

Optional Documents

Diversity/Equity/Inclusion Statement