☰
TS
Administration/Managerment

Administrative Assistant II

Texas State University · United States
Deadline
Apr 15, 2027
Closing in 178 days
Location
N/A
United States
Employment
Permanent
Full time
Reference
N/A
Posted Oct 17, 2026

About the role

Job Opportunities at Texas State University

Administrative Assistant II

Bookmark this Posting Print Preview | Apply for this Job

Posting Information

Posting Information
Posting Number 2026658
Posting/Functional Title Administrative Assistant II
University Pay Plan Title Administrative Assistant II
Location Round Rock
Department St. David's School of Nursing
Recruitment Type Open Recruiting
Job Type Full-Time
Funding Source Permanent
Monthly Salary $3,255.00 - $3,262.01
Job Category Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
  • High school graduate or GED.
  • A minimum of two (2) years of office experience within an academic setting.
  • Administrative experience in a school, office, or university setting.
  • Experience using independent problem-solving and decision-making skills.
  • Experience using strong interpersonal and communication skills with the ability to work and communicate effectively
  • Experience using Microsoft Word, Excel, and PowerPoint.
  • Experience working with document scanning and electronic documents.
  • Experience using strong organizational skills that demonstrated the ability to prioritize work assignments.
Preferred Qualifications
  • Three years of previous administrative experience in higher education and/or an Associate’s or Bachelor’s Degree.
  • Experience in a higher education setting with college admissions processing and/or prospective student advising office experience.
  • Knowledge of student recordkeeping.
  • Prior work in a nursing academic setting and experience working with college students
  • Familiarity with the Family Educational Rights and Privacy Act (FERPA) & the Texas Board of Nursing.
  • Experience using computer programs and student information systems such as Banner, Logi Reporting Systems, Degree Works, NursingCAS, Canvas, Canva, and Qualtrics.
Job Description This position provides advanced administrative support to the St. David’s School of Nursing and carries out assignments primarily associated with Nursing’s Admission and Retention Office. This position involves significant interaction with current and prospective BSN students, SON faculty, and the general public.
Job Duties JOB OVERVIEW:
This position provides advanced administrative support to the St. David’s School of Nursing and carries out assignments primarily associated with Nursing’s Admission and Retention Office.

JOB DUTIES:
  • Serves as the initial point of contact for the St. David’s School of Nursing, including responding to in-person inquiries, monitoring main phone lines, and managing the School of Nursing email account. Responsibilities also include retrieving, sorting, and distributing mail to faculty and staff, as well as coordinating package deliveries.
  • Provides professional, welcoming, and customer-focused assistance to prospective and current students, as well as visitors.
  • Assists with the processing of undergraduate nursing applications within the NursingCAS system. Duties include collecting and reviewing application documents, creating and maintaining applicant and student records, generating data reports, and entering and verifying information within database systems to ensure accuracy. Coordinates submission of applicant information to the Texas Board of Nursing to initiate criminal background checks. Processes application fees, including receipt preparation and deposit, and prepares official correspondence for applicants and enrolled students using a mail merge system.
  • Supports the Admissions and Retention Suite by monitoring inventory, ordering supplies, and facilitating operational requests for Admissions and Retention staff.
  • Contributes to Nursing Student Success initiatives by supporting retention and recruitment efforts, including student engagement activities, walk-in support, and resource coordination. Assists with recruitment events (e.g., Discover TXST Round Rock and Bobcat Days), student registration and advising processes, and the planning and coordination of New Student Orientation each fall semester.
  • Maintains and updates the BSN website, forms, student handbook, and program resources for prospective students. Develops and manages multiple Canvas sites.
  • Coordinates room scheduling within the Nursing building, assists with event logistics as needed, and submits AIMS requests for building maintenance and service needs.
  • Provides support for special projects as assigned by the BSN Admissions & Retention Coordinator and performs other duties as required.
Additional Information to Applicants
Job Open Date 10/16/2026
Job Close Date (posting closes at midnight)
Open Until Filled Yes
Normal Work Days Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start 8:00AM
Normal Work Hours End 5:00PM
Posting Notices
Legal and Required Notices Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University? Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Quick Link https://jobs.hr.txstate.edu/postings/57619

Applicant Document

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Letter of Recommendation #1
  2. DD 214/DD1300
  3. Veteran's Preference
  4. Licensure
  5. Certifications

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a High School Diploma or GED?
    • Yes
    • No
  2. * A minimum of two (2) years of office experience within an academic setting.
    • Yes - 3
    • No - 2
  3. * Do you have experience using strong interpersonal and communication skills with the ability to work and communicate with a diverse group of students, including international students and prospective families?
    • Yes - 3
    • No - 2
  4. * Do you have administrative experience in a school, office, or university setting?
    • Yes - 3
    • No - 2
  5. * Do you have experience using independent problem-solving and decision-making skills?
    • Yes - 3
    • No - 2
  6. * Do you have proficiency in using Microsoft Office software (Word, Excel, Power Point and Outlook)?
    • Yes
    • No
  7. * Do you have experience handling confidential, sensitive, or high-risk communications with discretion and sound judgment?
    • Yes
    • No
  8. * Do you have experience using strong organizational skills that demonstrate the ability to prioritize work assignments?
    • Yes - 3
    • No - 2
  9. * Do you have experience working with document scanning and electronic documents?
    • Yes - 3
    • No - 2

How to apply

Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.

Apply now Save Complain this post Share this post

This site uses cookies to deliver our services and to show you relevant ads and job listings. By using our site, you acknowledge that you have read and understand our Privacy Policy, and our Terms and Conditions. Your use of AcademicGates’s Products and Services, is subject to these policies and terms.
If you do not use the cookie, some functions may not work properly.

OK Close