Administrative Assistant II

Administrative Assistant II

Bookmark this Posting Print Preview | Apply for this Job

Please see Special Instructions for more details.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Position Details

Position Information

Posting date	09/28/2026
Closing date
Open Until Filled	No
Position Number	1128663
Position Title	Administrative Assistant II
Hiring Range Minimum	$20.28
Hiring Range Maximum	$25.34
Union Type	Not a Union Position
SEIU Level	Not an SEIU Position
FLSA Status	Non-Exempt
Employment Category	Regular Part Time
Scheduled Months per Year	12
Scheduled Hours per Week	20
Schedule
Location of Position	Lebanon, NH Dartmouth Health
Remote Work Eligibility?	Onsite only
Is this a term position?	No
If yes, length of term in months.	NA
Is this a grant funded position?	No
Position Purpose	To manage the daily administrative activities to facilitate an efficient administrative infrastructure supporting the department’s multi-disciplinary academic and research goals.
Description
Required Qualifications - Education and Yrs Exp	Associates or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities	One to two years of relevant experience. Exceptional verbal, written, and interpersonal communication skills, with the ability to interact professionally and confidently with faculty, staff, students, institutional partners, and external contacts. Highly organized, resourceful, and proactive, with the ability to anticipate needs, identify next steps, and move work forward with appropriate independence. Demonstrated initiative and sound judgment, including the ability to recognize when to act independently, when to seek guidance, and when to escalate an issue. Ability to manage multiple priorities in a fast-paced environment while remaining responsive to changing needs, schedules, and deadlines. Strong attention to detail and commitment to accuracy, follow-through, and timely completion of work. Collaborative and team-oriented, while equally comfortable working independently and taking ownership of assignments from start to finish. Adaptable, curious, and comfortable learning new processes, systems, and responsibilities. Demonstrated discretion and sound judgment in handling confidential and sensitive information. Strong customer-service orientation and the ability to build positive working relationships across a diverse academic and professional community. Proficiency with Microsoft 365, SharePoint, Zoom, Slack, and related administrative and collaboration technologies, with the ability and enthusiasm to quickly learn new applications and systems.
Preferred Qualifications	Dartmouth College systems experience. Bachelor’s degree plus three plus years of relevant experience.
Department Contact for Recruitment Inquiries	Timi Ann Neri
Department Contact Phone Number	603-646-5195
Department Contact for Cover Letter and Title	Timi Ann Neri, Operations Director
Department Contact's Phone Number	603-646-5195
Equal Opportunity Employer	Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check	Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?	Not an essential function
Special Instructions to Applicants	Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy
Additional Instructions
Quick Link	https://searchjobs.dartmouth.edu/postings/86935

Key Accountabilities

Description

Planning, Coordinating, and Scheduling· Provides administrative support for faculty and non-faculty academic appointment, reappointment, and related personnel processes in coordination with the Operations Director and other administrative offices.· Coordinates departmental meetings, seminars, workshops, committee meetings, faculty recruitment activities, interview schedules, visitor itineraries, and special events, ensuring seamless logistical planning and execution.· Assists with departmental financial and administrative transactions, including travel arrangements and reimbursements, purchasing, event support, invoice processing, and other routine business operations.· Maintains and updates departmental distribution lists, shared calendars, contact information, organizational resources, and other administrative records to support effective communication and daily operations.· Coordinates new employee onboarding activities, maintains onboarding checklists, and assists with orientation logistics to ensure a welcoming and consistent experience for new faculty and staff.· Supports departmental operational initiatives by tracking action items, maintaining administrative documentation, monitoring deadlines, and assisting with implementation of new procedures and process improvements.· Assists with annual departmental reporting requirements, including space planning surveys, inventory updates, and other institutional data requests.· Provides general administrative support to the Operations Director and department leadership, responding to evolving departmental priorities and contributing to the efficient operation of the Department of Epidemiology.

Percentage Of Time

60

Description

Communication and Administrative Support· Serves as a professional point of contact for faculty, staff, students, visitors, and external partners, providing timely assistance, directing inquiries, and facilitating effective communication on behalf of the department while exercising sound judgment, discretion, and confidentiality.· Drafts, prepares, formats, and proofreads a variety of departmental correspondence, reports, meeting agendas, minutes, presentations, and other administrative documents to ensure accuracy, consistency, and professionalism.· Monitors and assists with the management of shared departmental email accounts, routing inquiries to the appropriate individuals and tracking requests to completion as needed.· Maintains departmental records, electronic filing systems, shared drives, SharePoint sites, and administrative databases in accordance with institutional record retention and confidentiality requirements.· Coordinates the collection, organization, and distribution of departmental information, forms, announcements, and reference materials to support efficient administrative operations.· Assists with maintaining departmental calendars, scheduling resources, and shared administrative tools to promote organization, collaboration, and effective workflow management.· Supports departmental reporting, data collection, and document preparation for institutional requests, audits, surveys, accreditation activities, and other administrative initiatives.· Performs additional administrative and operational duties as assigned in support of the Department of Epidemiology’s mission and strategic priorities.

Percentage Of Time

40

-

--	Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
--	Performs other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you learn about this employment opportunity?
   • Current Dartmouth employee (Please specify full name below)
   • Word of mouth
   • Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
   • [email protected] email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
   • Recruiter (Please specify full name or event below)
   • abilityJOBS
   • Chronicle of Higher Education
   • Glassdoor
   • Handshake
   • HigherEdJobs
   • HigherEdMilitary
   • Indeed
   • Inside Higher Ed
   • LinkedIn’s Job Board
   • RecruitMilitary
   • Dartmouth’s Job Board (searchjobs.dartmouth.edu)
   • Other (Please specify below)
2. If you would like to add more information to your answer, please specify here:

   (Open Ended Question)

Documents Needed to Apply

Required Documents

1. Resume
2. Cover Letter

Optional Documents