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Hong Kong University
Management/Leadership

Administrative Assistant II/Executive Officer

Hong Kong University · Hong Kong
Deadline
Feb 28, 2025
Expired
Location
N/A
Hong Kong
Employment
fixed-term basis wit
Full time
Reference
N/A
Posted Feb 08, 2025
Offered salaryNegotiation

About the role

Administrative Assistant II/Executive Officer

The University of Hong Kong

Apply now Ref.: 531207 Work type: Full-time Department: Faculty of Business and Economics (07000) Categories: Executive / Technical / Support Hong Kong

Administrative Assistant II/Executive Officer in the Faculty of Business and Economics (Ref.: 531207) (to commence as soon as possible, on a two-year fixed-term basis with contract-end gratuity and University contribution to a retirement benefits scheme, totalling up to 10% of basic salary, with the possibility of renewal subject to funding availability and satisfactory performance)

The Faculty of Business and Economics at the University of Hong Kong is dedicated to excellence in education, research, and community engagement. We are seeking a highly organized and detail-oriented Administrative Assistant II/Executive Officer to join our team in providing support for Human Resources functions at the Faculty level. The appointee will primarily assist with committee servicing for academic recruitment, promotion, re-appointment, and other personnel matters. This is an excellent opportunity for an individual with strong administrative skills and exceptional English writing abilities to contribute to the academic and operational excellence of the Faculty.

Key Responsibilities:

  • Provide comprehensive administrative support for Faculty-level committees related to academic recruitment, promotion, re-appointment, and other personnel matters;
  • Draft meeting agendas, minutes, and related documentation with accuracy and professionalism;
  • Coordinate and organize committee meetings, including scheduling, preparing materials, and following up on action items;
  • Ensure compliance with relevant policies, procedures, and timelines in handling personnel matters;
  • Assist in the preparation of reports, letters, and other communication materials in fluent and professional English;
  • Liaise with internal stakeholders, including academic staff, administrative offices, and other departments, to ensure smooth workflow and effective communication; and
  • Maintain accurate records and documentation to support human resources operations and decision-making processes.

    • Requirements:

  • A recognized bachelor's degree or equivalent qualification in business administration or a related field, preferably a master's degree;
  • At least 6 years of proven experience in human resources support, preferably in an academic setting;
  • Exceptional English writing skills, with the ability to draft clear, concise, and professional meeting agendas, minutes, and correspondence;
  • Strong organizational skills, with the ability to manage multiple tasks and prioritize effectively under tight deadlines;
  • High attention to detail and accuracy in all aspects of work;
  • Excellent interpersonal and communication skills, with the ability to interact professionally with stakeholders at all levels;
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and other relevant software;
  • A proactive and resourceful approach to problem-solving, with the ability to work independently as well as in a team;
  • Demonstrated discretion and professionalism in handling confidential information; and
  • Candidates with lower qualifications and/or less experience may be considered for appointment as Executive Officer.

    • Shortlisted candidates will be invited to attend a written test and an interview.

    Compensation and Benefits:

    A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.

    How to Apply:

    The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date C.V. Review of applications will start as soon as possible and continue until February 28, 2025 , or until the post is filled, whichever is earlier.

    Advertised: Feb 7, 2025 (HK Time) Applications close: Feb 28, 2025 (HK Time)

    Apply now

    How to apply

    Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.

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