Deadline
Mar 04, 2027
Closing in 136 days
Location
N/A
United States
Employment
None
Part time
Reference
N/A
Posted
Sep 08, 2026
About the role
Administrative Assistant II Event Services - PT
Partner closely with the Associate Director of Event Systems and
Operations to support the daily data integrity and ongoing administration
of the Ad Astra campus scheduling platform.
Track reservation data to identify which incoming requests require
outstanding details, proactively prompting coordinators, event leads, or
student groups to resolve service gaps.
Provide ongoing administrative support and platform troubleshooting to
ensure campus event schedulers can easily navigate space booking
requirements.
Establish an exceptionally organized, professional, and welcoming presence
at the office front desk, answering phones, managing the main Special
Events inbox, and answering campus inquiries.
Take ownership of daily office facility operations, including processing
work orders for the SEES team, routing incoming deliveries, coordinating
office key allocations, and overseeing the use of meeting spaces within
the office building.
Monitor and manage inventory for office supplies and specialized event
resources, processing purchase orders and restock requests as needed.
Manage day-to-day invoice processing, financial entry, and credit card
reconciliations
Collaborate closely with the Administrative Coordinator to align budget
tracking spreadsheet entries, ensure prompt invoice processing
Support the Director of Event Services in coordinating personnel schedules
and processing hours tracking to ensure proper technical coverage across a
high volume of weekly campus events.
High school diploma or equivalent (Associate's degree or higher
preferred).
At least 2 years of administrative experience, preferably in event
services, administrative coordination, hospitality, or office management.
Proven experience handling high-volume data entry, database tracking,
billing, invoicing, or basic spreadsheet management with a very high
degree of accuracy.
Strong organizational skills with a demonstrated ability to manage routine
tasks, keep track of deadlines, and handle multiple concurrent inquiries
calmly.
Polished, approachable public demeanor with a dedication to collaborative
customer service when representing the office to students, faculty, staff,
alumni, and parents.
Excellent written communication skills, with experience using template-
based formats to draft structured corporate or university emails.
Proficiency with Microsoft Office Suite (particularly Excel and Outlook)
and standard cloud document tools (Google Drive).
Location: Davidson, NC, United States · Reference: 1034
Key Responsibilities Event Systems & Operations
Office Operations & Front Desk Presence
Billing, Financials & Staff Scheduling
Minimum Qualifications
Information about how to submit an application can be found at https: // employment.davidson.edu
How to apply
Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.
Please sign in or create an
account to add this post to favorites