Administrative Assistant I

Mississippi State University
June 12, 2023
Offerd Salary:Negotiation
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
Administrative Assistant I

Apply now Job no: 505366 Position type: Full-Time 12-Month Department: 011300 - Animal & Dairy Science Location: Main Campus - Starkville, MS Categories: Support Staff Position Open Date: Apr 20 2023

Position Function:

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit.

Salary Grade: 11

Please see Staff Compensation Structure or Skilled Crafts and Service Maintenance Compensation Schedule for salary ranges. For salary grade UC, these positions are "Unclassified" and salary ranges are determined by the hiring department.

Department Profile:

The Department of Animal and Dairy Sciences is housed within the College of Agriculture and Life Sciences and currently houses approximately 450 undergraduate students, 35 graduate students, and 20 faculty, both on the main campus and at Research and Extension Centers throughout Mississippi. The Department offers a Bachelor of Science degree with concentrations in Pre- Vet/Science, Pre-Vet Med Tech, Production Management, and Business and Industry. Master of Science, Master of Agriculture, and Ph.D. degrees are offered in Animal and Dairy Sciences through the College of Agriculture and Life Sciences. The Department has extension, academic instruction, and research facilities that include dairy, beef, equine, sheep, goats, and swine on the Mississippi State University main campus.

Anticipated Appointment Date:

May 2023.

Essential Duties and Responsibilities:

1. Directs, supervises, and coordinates the administrative function of a complex office. 2. Studies, analyzes, and recommends procedures and processes in order to improve continuity and simplify reporting. 3. Analyzes operating practices such as record keeping systems, office layout and performance standards to create new systems or revise established procedures; remain abreast of trends in administrative operations. 4. Coordinates collection of and participates in the preparation of operating reports using word processing, spreadsheet, and database software. 5. Develops, plans, and implements programs, office policies, and procedures relevant to unit mission and goals. 6. Gathers data for budget preparation and inventory reports, prepares or assists in the preparation of the annual budget, and procures all supplies, furniture, and office equipment. 7. Manages complex events calendar for unit; coordinates the logistics of unit functions and events. 8. Develops summary reports, analyzes for administrator, and makes recommendations regarding findings. 9. Interviews, trains, and evaluates subordinate support staff. 10. All other duties as assigned.

Minimum Qualifications:

Education: High school diploma.

Experience: Four (4) years directly related to the duties and responsibilities specified.

Substitution allowed: Indicated education is required; no substitutions allowed.

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Preferred Qualifications:

1. Bachelor's degree in accounting or business. 2. Experience in fund accounting.

Knowledge, Skills, and Abilities:

Excellent written and verbal communication skills. Working knowledge of word processing, spreadsheet, and database software packages.

Working Conditions and Physical Effort

Work is normally performed in a typical interior/office work environment. No or very limited exposure to physical risk. No or very limited physical effort required. Vision requirements: Ability to see information in print and/or electronically.

Instructions for Applying:

Link to apply: https://

Applicants must apply online at www. and attach a resume, and at least three professional references.

Screening Date:

April 27, 2023 until filled.

Equal Employment Opportunity Statement:

MSU is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, sex, religion, national origin, disability, age, sexual orientation, genetic information, pregnancy, gender identity, status as a U.S. veteran, and/or any other status protected by applicable law. We always welcome nominations and applications from women, members of any minority group, and others who share our passion for building a diverse community that reflects the diversity in our student population.

What do I do if I need an accommodation?

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Mississippi State University, please contact the Department of Human Resources Management at tel: (662) 325-3713 or [email protected].

If you have any questions regarding this policy, contact the Department of Human Resources Management at (662) 325-3713 or [email protected]. Upon request, sections of this job listing are available in large print, and readers are available to assist the visually impaired.

Advertised: Apr 20 2023 Central Daylight Time Applications close:

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