About the role
Posted: Today
Application Due: Open Until Filled
Category: Executive Assistants
ABOUT US:
Edward Waters University is a small private, Christian, Historically Black, urban liberal arts institution that offers quality academic programs. The University strives to prepare students holistically to advance in a global society through the provision of intellectually stimulating programs, and an environment that emphasizes high moral and spiritual values in keeping with the African Methodist Episcopal Church. Edward Waters University seeks to develop excellence in scholarships, research, and service for the betterment of humanity.
POSITION DESCRIPTION:
The Administrative Assistant provides high-level administrative and operational support
to the Executive Vice President/Chief Operating Officer (EVP/COO) and the Office of the President. Responsibilities include managing calendars, coordinating meetings and travel, preparing correspondence and reports and maintain confidentiality. Ensures the efficient daily operation of the President’s Office through exceptional organization, professionalism, discretion, and customer service.
EDUCATION:
Bachelor’s Degree, plus fifteen years of experience in an office setting
REQUIREMENTS:
Minimum of 5–7 years of progressive executive-level administrative experience, ideally within higher education, nonprofit, or mission-driven environments
Experience working with C-suite executives
Experience in working in higher education is preferred but not necessary
Ability to operate standard office equipment
Ability to walk short distances
Ability to lift and carry parcels, packages and other items
Ability to view a computer terminal
Demonstrated proficiency in computer skills (PC and Mac) and all MSOffice products including (Word, Excel, PowerPoint, etc.)
Must be able to operate various office equipment, spreadsheets and databases
Provide excellent customer service in a courteous manner
Ability to maintain a high level of confidentiality
Ability to prioritize, work independently, and meet deadlines
Ability to provide information and assistance to callers and/or visitors regarding university policies and procedures
Frequent night and weekend work is expected
Must be a team player
RESPONSIBILITIES
Provide comprehensive support services to the EVP/COO and the Office of the President to ensure a professional, responsive and effective experience with the University as a whole
Take notes and distribute meeting minutes, agendas and meeting packages (as necessary). Able to support the EVP/COO during meetings with brief reminders of key topics/ points
Provide complex travel arrangements. Becomes familiar with the specific, detailed needs of the EVP/COO and travel partners; creates consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last-minute changes or cancellations
Maintain up-to-date mailing and e-mail addresses and telephone contacts for individuals and groups with whom the EVP/COO and or the Office of the President maintains frequent contact
Support in maintaining and managing the physical and electronic office filing systems
Coordinate logistics and prepare meeting materials as necessary for the Office of the President
Write error-free emails and other communications for various events and announcements
Maintain confidentiality and use a high degree of discretion
Work in a professional and focused manner to schedule internal and external meetings
Oversee all daily office functions, including opening and closing
Oversee PAF forms, inventory, blanket orders, purchase requisitions, local orders, check requests, work records and other required budgetary forms for signature
Administer correspondence, manage incoming calls, and prioritize phone messages, email and mail. Handle all calls and visitors with sophistication and an elevated level of professionalism
Provide exceptional customer service to students, staff, faculty and other constituents
Maintain punctual, regular and predictable attendance
Work collaboratively in a team environment with a spirit of cooperation and as a relationship builder
Display stellar communication skills
Display engaging interpersonal skills, including the ability to think and act strategically, provide sound judgment, and provide a positive and energetic attitude
Work with students, staff, faculty and external constituents in a collaborative and supportive manner
All other duties as assigned by the EVP/COO and/ or the President & CEO
Edward Waters University values Diversity and is an Equal Opportunity Employer.Related Searches:
- Executive Assistants
How to apply
Read the full posting, then apply through the employer's own site. Applications are handled by the institution, not by AcademicGates.