Administrative Assistant - Communication & Public Affairs
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Administrative Assistant - Communication & Public Affairs
Department: College of Arts and Cultural Studies
Location: Tulsa, OK
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ABOUT US
Oral Roberts University is a non-profit organization whose staff and faculty
actually make a difference in the lives of its students. We pride ourselves on
our culture and the values we uphold. Our team is passionate about what we do,
and we want you to make us even better!
CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED.
JOB DESCRIPTION
- FULL TIME
The Administrative Assistant provides administrative support for the Chair of
the School of Communication & Public Affairs. Responsibilities include all
those relative to service and delivery of educational programs.
RESPONSIBILITIES
Manages office flow and assists Department Chair or Dean of College of
Arts and Cultural Studies as assigned.
Prepares various reports for the Department Chair and schedules department
meetings and takes minutes.
Maintains financial records for all department funds and budget.
Assists with academic operations including scheduling coordination,
faculty support processes, reporting, curriculum-related documentation,
and departmental workflow management.
Serves as a liaison between the School of Communication & Public Affairs
and other departments.
Serves as the e-mail contact for the department and provides answers to
inquiries and/or consults others for information or forwards to
appropriate individual for a response
Answers telephone, replies to voicemail, and manages the office flow of
work and deadlines
Schedules classes for incoming first-year students.
Helps arrange contact between students and instructors.
Maintains semester courses and coordinates with the Registrar's Office.
Processes course request forms, drop/adds, and all other petitions
necessary to assist students.
Maintains departmental calendars and coordinates with Department Chair to
facilitate scheduling of departmental events and coordinate catering
needs.
Processes facility requisitions, room requisitions and updates classroom
schedules as needed.
Assists with coordination of departmental events, recruitment activities,
advisory meetings, and special projects as assigned.
Creates files for applicants for full-time and adjunct faculty positions
and independent contractors.
Assists in arranging interviews for new instructors.
Processes lesson report forms and payroll reports on behalf of adjunct
faculty contract requisitions and student workers
Supervises department student workers and timecards
Supports scheduling trips and hotel reservations for co-curricular
activities and/or school sponsored trips.
Assists in preparation of Faculty Load reports, Faculty Sharing reports,
Budget reports, faculty teaching assignments, and annual reports.
Maintains and requisitions all departmental purchases.
Maintains digital records, online forms, and departmental administrative
system.
Other duties as assigned
REQUIREMENTS
EDUCATION: Requires a High School diploma or G.E.D., degree
preferred.
EXPERIENCE/SKILLS/ABILITIES:
Three years or more project support and/or office work experience
Must be computer literate to include proficiency with MS Word, Excel,
Outlook, digital scheduling systems, database and student information
systems, and online collaboration platforms.
Must be able to learn and effectively use the university systems related
to scheduling, purchasing, registration, reporting, and communication.
Proficient reading, mathematical, organizational, verbal, written,
attention to details, and interpersonal skills are necessary.
Ability to prioritize and multitask in a fast-paced office.
Requires the ability to effectively work with staff, administration,
students, and parents from varying cultural backgrounds
Must be able to maintain a professional demeanor while working in a fast-
paced work environment with constant phone interruptions.
Must maintain a high level of confidentiality of information
Maintains compliance with the Family Educational Rights and Privacy Act
(FERPA) policy and its' procedures
Equal Employment Opportunity:
Oral Roberts University promotes equal employment opportunities for all
individuals regardless of differences in race, color, religion, sex, national
origin, age, disability, or veteran status.
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