Administrative Assistant and Operations Manager
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Administrative Assistant and Operations Manager
Department: Student Life
Location: Tulsa, OK
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ABOUT US
Oral Roberts University is a non-profit organization whose staff and faculty
actually make a difference in the lives of its students. We pride ourselves on
our culture and the values we uphold. Our team is passionate about what we do,
and we want you to make us even better!
CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED.
JOB DESCRIPTION
- FULL TIME
The Administrative Assistant and Operations Manager provides high-level
administrative, operational, and strategic support to the Vice President of
Student Life and the Student Life Department. This position serves as a key
coordinator for departmental operations, communication, scheduling, projects,
budgeting, special events, and select student engagement initiatives.
RESPONSIBILITIES
Executive Support
Provide direct administrative support to the Vice President of Student
Life, including calendar management, meeting coordination, correspondence,
travel arrangements, and project follow-up.
Prepare agendas, presentations, reports, meeting notes, and departmental
communications.
Assist in managing confidential information with professionalism and
discretion.
Serve as a liaison between the Vice President, students, parents, faculty,
staff, and external partners.
Operations Management
Coordinate day-to-day operations of the Student Life division to ensure
efficiency and alignment across departments.
Assist with strategic planning initiatives, departmental assessments, and
divisional projects.
Monitor timelines, deadlines, and follow-through for key initiatives and
campus events.
Develop and maintain operational systems, workflows, and organizational
procedures.
Support policy implementation and compliance within Student Life
departments.
Budget & Administrative Coordination
Assist in monitoring divisional budgets, purchasing, reimbursements, and
expense tracking.
Coordinate contracts, invoices, and vendor communications.
Maintain accurate records, files, and departmental documentation.
Event & Program Support
Help coordinate Student Life events, leadership programs, retreats,
training, orientation activities, and select campus engagement
initiatives.
Collaborate with campus partners to support a vibrant and Spirit-empowered
student experience.
Provide logistical oversight for meetings, conferences, and special
events.
Provide oversight and coordination of the University Esports Team.
Communication & Collaboration
Support internal and external communication efforts for Student Life
initiatives.
Coordinate divisional calendars, marketing requests, announcements, and
communication strategies.
Manage and coordinate Student Life digital platforms, including the
Student Life webpage and mobile app, to support student engagement
initiatives and campus communication.
Foster collaborative relationships across campus departments.
REQUIREMENTS
REQUIRED:
Bachelor's degree in Higher Education, Business Administration,
Communication, Ministry, or a related field.
3-5 years of administrative, operational, or project management
experience, preferably in higher education or ministry settings.
Strong organizational, communication, and interpersonal skills.
Ability to manage multiple projects and priorities with attention to
detail.
Proficiency in Microsoft Office, Google Workspace, and administrative
systems.
Ability to handle confidential information with discretion and
professionalism.
Demonstrated commitment to the mission, vision, and values of the
university.
PREFERRED:
Experience in Student Life, higher education administration, or nonprofit
leadership.
Knowledge of budgeting, event coordination, and project management
practices.
Experience supporting senior-level leadership.
KNOWLEDGE/SKILLS/ABILITIES:
Strong leadership and problem-solving skills.
Excellent written and verbal communication abilities.
Ability to work collaboratively in a fast-paced environment.
High level of initiative, flexibility, and professionalism.
Strong relational skills with students, parents, faculty, and staff.
Equal Employment Opportunity:
Oral Roberts University promotes equal employment opportunities for all
individuals regardless of differences in race, color, religion, sex, national
origin, age, disability, or veteran status.
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