Administrative Assistant 4

Administrative Assistant 4

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Please see Special Instructions for more details.

This Vacancy Requires:

• A complete DMACC Employment Application in English (personal information, educational history, employment history, and supplemental questions). Incomplete applications and or “See Resume” will not be accepted.
  
  
• Attachment of transcripts to your electronic application (if required). Transcripts must include the applicant’s name and degrees conferred. Scans, photos, or unofficial copies are acceptable. Official transcripts will be collected upon hire (if applicable).
  
  

Must be legally eligible to work in the United States without employer sponsorship. Individuals with disabilities desiring a reasonable accommodation in the application process should notify Human Resources at (515) 964-6479 or by email [email protected].

*The application form will be used to screen applicants for required qualifications and for salary placement of finalist(s). Please include all relevant work experience.

Position Details

Position Information

Job Title	Administrative Assistant 4
Campus	Ankeny Campus, IA
Job Number	27-C05
Employment Date	As soon as possible.
Job Category	Support Staff Positions
Application & Position Contact Information	Human Resources at (515) 964-6479 or [email protected] for information concerning the application process. Abby Zegers at (515) 248-7501 or [email protected] for information concerning the position or your status once the position has closed.

Posting Detail Information

Salary Information	HIRING RANGE: $27.06-$29.45 per hour based on experience. Pay Grade: CI
Job Summary	Perform administrative support of considerable difficulty, diversity, scope, depth and confidentiality in assisting the Operations department in carrying out responsibilities. This position deals almost exclusively with executive-level, institution-wide issues.
Essential Functions	Serve as liaison between the administrator, internal departmental staff and college departments, and external agencies, stakeholders, and other organizations. May serve as an office manager providing work direction to work study, student and/or non-regular employees. Prepare and process personnel and payroll documents, maintain attendance records, and monitor leave usage. Prepare or review and process work orders, purchase orders, expense reports, and requests for pays; order and maintain supplies. Greet and screen office visitors and callers, resolving matters or making referrals as appropriate. Maintain appointment schedules and make time commitments and travel arrangements. Plan and schedule meetings involving internal and external participants. Assist in budget preparation by gathering fiscal data and compiling projections. Maintain budget accounts, monitor expenditures, and initiate budget and journal transfers. Compose or prepare correspondence, minutes, reports, statistical documents, etc. Read, sort, and distribute incoming mail and process outgoing mail; organize and maintain operational paper and electronic files. Provide support to, or maintain databases for, institutional committees or institution-wide activities. Support the Vice President of Operations in the management of College facilitates including rental arrangements, scheduling, communication, filing, and reconciling.
Required Qualifications	High school graduate or equivalent. Four years of clerical or general office experience. (Post-secondary education in any field may substitute for up to one year of the required experience. Fifteen semester hours are equivalent to six months of experience). Strong customer service experience. Strong communication skills. Ability to plan, organize and manage time. Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from varied backgrounds. Adept at using Microsoft applications to create and manipulate spreadsheets, extract data from information systems and databases to produce reports, develop PowerPoint presentations, and other documents.
Desired Qualifications	At least two years of executive administrative support in an educational institution. Post-secondary education. Experience with organizing and scheduling meetings. Exceptional people skills with ability to communicate clearly and respectfully. Experience and commitment to working with varied populations. Ability to handle multiple projects and meet deadlines in a fast-paced work environment. Demonstrated ability to work independently and as a team player.
Physical Requirements	Constant:  Sit  Occasional:  Lift Floor to Waist < 10 lbs  Carry < 10 lbs x 100 ft  Push/pull horizontal 10 lbs x 18 in  Lateral Pinch  Forward reach  Crouch  Neck Flexion, Extension & Rotation  Fine Motor Coordination  Hand & Foot Coordination  Stand  Ability to be Mobile    Mobility accommodations will be reviewed on a case-by-case basis and determined by the essential functions of this position.
Physical Demand Category	Light
Post offer, Pre-Employment Physical Test	N/A
Work Schedule	Monday-Friday, day hours.
Posting Date	10/05/2026
Deadline for Submitting Applications	10/22/2026
Open Until Filled	No
Application Instructions	This Vacancy Requires: A complete DMACC Employment Application in English (personal information, educational history, employment history, and supplemental questions). Incomplete applications and or “See Resume” will not be accepted. Attachment of transcripts to your electronic application (if required). Transcripts must include the applicant’s name and degrees conferred. Scans, photos, or unofficial copies are acceptable. Official transcripts will be collected upon hire (if applicable). Must be legally eligible to work in the United States without employer sponsorship. Individuals with disabilities desiring a reasonable accommodation in the application process should notify Human Resources at (515) 964-6479 or by email [email protected]. *The application form will be used to screen applicants for required qualifications and for salary placement of finalist(s). Please include all relevant work experience.
Quick Link for Postings	https://jobs.dmacc.edu/postings/15786

Nondiscrimination Statement:

Nondiscrimination Statement

Nondiscrimination Statement:

Des Moines Area Community College shall not engage in nor allow discrimination covered by law against any person, group or organization. This includes in its programs, activities, employment practices, or hiring practices, and harassment or discrimination based on race, color, national origin, creed, religion, sex, sexual orientation, gender identity, age, disability, genetic information (in employment) and actual or potential parental, family or marital status. Veteran status in educational programs, activities, employment practices, or admission procedures is also included to the extent covered by law. Individuals who believe they have been discriminated against may file a complaint through the College Discrimination Complaint Procedure. Complaint forms may be obtained from the Executive Campus Dean’s office, the Executive Academic Deans’ office, the Judicial Officer, or the EEO/AA Officer, Human Resources https://www.dmacc.edu/hr/index.html. ADA questions and concerns may be directed to the Section 504/ADA Coordinator at 2006 S. Ankeny Blvd, Bldg 6, Ankeny, IA 50023, phone 515-964-6857, [email protected]. Questions or complaints about this policy may be directed to the Director of the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: (303) 844-5695, FAX: (303) 844-4303, TDD 800-877-8339, Email: [email protected].

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please describe your philosophy of customer service. How does this philosophy fit within the context of higher education? (Please answer in 250 words or less)

   (Open Ended Question)

2. * Please describe a time when you had to manage multiple projects at one time. Describe how you approached your tasks and the tools and techniques you used.

   (Open Ended Question)

3. * Please provide two examples of how you have improved systems or operations in the workplace. Describe why the improvement was warranted and your role in facilitating the changes. 

   (Open Ended Question)

4. * Please describe your knowledge of computer software applications and your experience using computer information systems. How have you used such applications/systems to generate reports, inform decision-making, and manage work? (Please answer in 250 words or less)

   (Open Ended Question)

5. * How did you learn about this job opening?
   • DMACC Employee Referral
   • Friend/Relative
   • Indeed.com
   • TeachIowa.gov
   • HigherEdJobs
   • The Chronicle of Higher Education
   • Inside Higher Ed
   • LinkedIn
   • Iowa Workforce Development
   • DMACC Website
   • DMACC Applicant Job Alert Email
   • Other
6. * Have you completed the DMACC Employment Application (all personal information, educational history, employment history, and supplemental questions)?
   • Yes
   • No (If no, please return to the application and complete all additional information.)

Documents Needed to Apply

Required Documents Optional Documents

1. Resume
2. Cover Letter
3. Transcripts
4. Transcript 2
5. Transcript 3