Administration Officer

University of Queensland
June 23, 2024
Offerd Salary:$5.75
Working address:N/A
Contract Type:Other
Working Time:Full time
Working type:N/A
Ref info:N/A
  • School of Law

  • Administration experience in the university environment will be highly regarded

  • Join a university ranked in the world's top 50

  • 17% superannuation contributions and 17.5% annual leave loading

  • Based at our vibrant and picturesque St Lucia Campus

  • About UQ

    As part of the UQ community, you'll have the opportunity to work alongside the brightest minds, who have joined us from all over the world.

    Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you'll have the opportunity to contribute to activities that have a lasting, real-world impact.

    Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:

  • 26 weeks paid parental leave or 14 weeks paid primary caregiver leave

  • Access to flexible working arrangements including hybrid on site/WFH options

  • Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family

  • On campus childcare options

  • Discounted parking (from just $5.75 a day)

  • Salary packaging options

  • About This Opportunity

    We are seeking a motivated, energetic and organised Administration Officer to support the effective and efficient operation of the UQ Pro Bono Centre. This role requires effective administration, coordination and interpersonal communication skills, effective organisational and time management skills and be committed to providing a high level of customer service.

    Reporting to the Director, UQ Pro Bono Centre, the role is responsible for providing high quality student administration services and academic administrative support for the School's Pro Bono Centre.

    Duties and responsibilities include, but are not limited to:

  • Be the primary contact point for student, staff and stakeholder enquiries

  • Employ a high level of professionalism in the delivery of customer service; undertake all tasks with a high level of accuracy and attention to detail.

  • Coordinate the Pro Bono Roster, including student application and selection process, liaison with pro bono partners, the development of new pro bono opportunities and oversight of students' progress.

  • Screen applicants for LAWS5180, Clinical Legal Education and be the primary point of contact for clinical students and external supervisors.

  • Organise Pro Bono student orientation sessions and activities each semester, and regular supervisor sessions for external supervisors.

  • Regularly evaluate pro bono activities, including seeking feedback from students and pro bono partners.

  • Support the public profile of the Centre, including by drafting and updating website content, creating and drafting newsletters and reports.

  • Organise and promote Centre events, including registrations, room bookings and catering.

  • Maintain Pro Bono Centre procedures for effective Centre, staff and volunteer coordination.

  • Any other duties as reasonably directed by your supervisor.

  • This is a Part-time, 80% FTE Continuing position . At HEW Level 5 , the full-time equivalent base salary will be in the range of $77,396.47 to $86,029.78 plus a generous super allowance of up to 17% superannuation. The total FTE package will be in the range $90,553.87 – $100,654.84 per annum.

    About You
  • Qualifications and training equivalent to an undergraduate degree in Business Administration or Communications; or an equivalent combination of relevant experience and/or education/training.

  • Experience in an administration or communications role, preferably in a tertiary education institution or a community service organisation.

  • High level computer proficiency in relation to word processing, database management and spreadsheets.

  • Demonstrated high level written, oral and interpersonal communication skills.

  • Demonstrated knowledge of University policies and procedures in relation to student matters, or capacity to rapidly acquire such knowledge.

  • A strong orientation to the provision of a high level of customer service.

  • Empathy and ability to communicate with students, including those with disabilities and from diverse cultural backgrounds.

  • Ability to work independently and as part of a team.

  • Demonstrated ability to set own priorities, monitor work processes, manage time appropriately, meet regular deadlines, initiate and take follow up action.

  • Commitment to upholding the University's values, and with the outstanding personal qualities of openness, respectfulness and integrity.

  • In addition, the following mandatory requirements apply:

  • Work Rights: You must have unrestricted work rights in Australia for the duration of this appointment to apply. Visa sponsorship is not available for this appointment.

  • Background Checks: All final applicants for this position may be asked to consent to a criminal record check. Please note that people with criminal records are not automatically barred from applying for this position. Each application will be considered on its merits.

  • Questions?

    For more information about this opportunity, please contact the Director, UQ Pro Bono Centre, Professor Tamara Walsh [email protected]

    For application queries, please contact [email protected] stating the job reference number in the subject line.

    Want to Apply?

    All applicants must upload the following documents in order for your application to be considered:

  • Cover letter addressing the ‘About You' section

  • Resume

  • Please note that you will be asked to add all documents into the one upload box labelled ‘resume', which is step one of the application form.

    Other Information

    At UQ we know that our greatest strengths come from our diverse mix of colleagues, this is reflected in our ongoing commitment to creating an environment focused on equity, diversity and inclusion. We ensure that we are always attracting, retaining and promoting colleagues who are representative of the diversity in the broader community, whether that be gender identity, LGBTQIA+, cultural and/or linguistic, Aboriginal and/or Torres Strait Islander peoples, people with a disability, or age. Accessibility requirements and/or adjustments can be directed to [email protected].

    If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.

    Applications closes Sunday 23 June 2024 at 11.00pm AEST (R-39273).

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