Administration Officer

University of Melbourne
May 24, 2024
Offerd Salary:$83,159 – $95,518
Working address:N/A
Contract Type:Fixed-term to 31 Dec
Working Time:Part time
Working type:N/A
Ref info:N/A
Administration Officer

Job no: 0062391 Location: Shepparton Role type: Part-time (0.6FTE); Fixed-term to 31 December 2024 Faculty: Faculty of Medicine, Dentistry and Health Sciences Department/School: Department of Rural Health Salary: UOM 5 – $83,159 – $95,518 p.a. plus 17% super (pro-rata)

  • Ensure efficient delivery of support services for rural health student placements.
  • Collaborative and innovative approach to advancing rural health workforce development goals.
  • Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!
  • About the Role The Student Administration Officer plays a crucial role in supporting nursing and allied health students during their rural clinical placements, contributing to building the rural health workforce. This position involves providing essential administrative support, including accommodation arrangements, financial assistance, and coordination with placement sites. Working closely with the GRH team at the Department of Rural Health, the incumbent ensures the smooth operation of the GRH Student Support Program, contributing to strategic goals for rural health workforce development.

    Your responsibilities will include:

  • Provide support and contact to GRH students as required and answer student enquiries as directed by the Student Support Coordinator
  • Maintain effective processes and procedures for the administrative support for the student support programs (including student bursary and scholarship programs, education and student accommodation)
  • Process financial transactions to support student placement activity, including raising sales invoices for student accommodation, purchasing via credit card, processing payments and other tasks associated with the student support programs.
  • Contribute to the collation and reporting on GRH data and achievements, including for, team and UDRH meetings and other information as requested, with attention to detail, accuracy and completeness.
  • Who We Are Looking For:

    You will excel in this role with your excellent written and verbal communication skills, demonstrated through your ability to prepare various documents and effectively engage with students and staff. Your highly developed administrative and organisational skills enable you to work both independently and collaboratively with initiative. Your attention to detail, accuracy and commitment to continuous improvement will enhance your effectiveness in the role.

    You will also have:

  • Relevant extensive experience of administration in the (tertiary) education sector
  • Experience in financial reporting, accounts payable/receivable and contract development and management
  • Demonstrated experience in the full range of computing skills including word processing, spreadsheets, databases, internet, and emails.
  • Evidence of cultural competence in working alongside Aboriginal and Torres Strait Islander people
  • For further information regarding responsibilities and requirements, please refer to the attached PD.

    This role requires that the successful candidate must undergo and maintain an up-to-date Working with Children Check. This is essential to guarantee a secure environment for all individuals at the University. In the case the selected candidate doesn't have a valid Working with Children Check, they will be able to apply for the WWCC as part of the initial onboarding procedures.

    Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

    Your New Team – Department of Rural Health

    Through the University Department of Rural Health, Going Rural Health has been developed to support students enrolled in a nationally recognised nursing, allied health or other health science undergraduate or postgraduate degree.

    Your new team is a mixture of Nursing and Allied health practitioners and administrators, passionate about supporting students, further educating health professionals and developing the rural health workforce.

    What We Offer You! In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check outour benefits page!

    About the University of Melbourne We're tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

    Be Yourself The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity. First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

    We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact the employee listed on the first page of the Position Description found below, with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled "Reasonable Adjustments Request".

    Aboriginal and Torres Strait Islander Applicants We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

    For further information, including our 2023-2027 Indigenous strategy please visit -https: //

    Join Us! If you feel this role is right for you, please apply with the following documents:

  • Resume
  • Cover Letter outlining your interest and experience
  • The responses against the Selection Criteria^ (found in the Position Description)
  • ^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to https://

    If you have any questions regarding the recruitment process, please feel free to contact Walid Abdullati via email at [email protected], ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

    If you have any particular questions regarding the job please follow the details listed on the Position Description.

    Advertised: 10 May 2024 12:05 AM AUS Eastern Standard Time

    Applications close: 24 May 2024 11:55 PM AUS Eastern Standard Time

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