Accounts Payable Specialist
Location: Longmeadow, MA 01106 · Type: Full-Time Salaried ·
Salary: $33,384.00 - $40,111.00 Salary
Description
Supervisor: Assistant Controller
Status: Full Time
Hours: Monday - Friday, 8:30am – 5:00pm
Job Location: Longmeadow Campus
Exempt (Yes/No): Yes
JOB SUMMARY:
Process all accounts payable disbursements in a timely manner in accordance
with University internal control procedures
ESSENTIAL JOB FUNCTIONS:
Research and match invoices to purchase orders with proper approval.
Maintain W-9's and ensure new vendors are set up correctly for 1099
reporting.
Verify proper general ledger account number for the disbursement.
Ensure proper authorized signatures have been obtained when there is no
purchase order.
Ensure sales tax is not paid.
Process employee expense reimbursements for travel and other items in
accordance with established University policies.
Key invoices into Jenzabar.
File paid invoices.
Maintain open payables and employee travel advance accounts.
Maintain open purchase order files, review for outdated and open purchase
orders.
Balance weekly check run, print and process checks for mailings.
Train new employees in proper payable procedures.
Assist others in the Business Office as needed.
Assist in annual audit and various University functions as needed.
Perform annual 1099 reporting.
Communicates with all departments and outside vendors to resolve problems
with invoices and vendor payments.
Assist with credit card statement reconciliation.
Continuously identifies, evaluates, and implements process improvements
and operational efficiencies to optimize workflow, eliminate waste, and
drive business performance.
Attend trainings as required.
Perform other duties and special projects as assigned by Supervisor.
Qualifications
QUALIFICATION REQUIREMENTS:
Associate's or Bachelor's degree in related field preferred.
3-5 years experience in an accounts payable role is required, preferably
in a university or non-profit setting.
Ability to perform detailed work and produce accurate results.
Ability to work independently; organize and prioritize work assignments;
perform work with frequent deadlines; and work efficiently and effectively
with external pressure to complete assignments.
Ability to work well in a team environment; establish and maintain
effective working relationships with co-workers, faculty, staff, students
and vendors.
Ability to work with and maintain confidential material.
Strong computer skills and proficiency with Microsoft Office, especially
Word and Excel; ability to use a 10-key and/or calculator effectively.
Excellent written, oral and interpersonal skills.
Willingness to work flexible and extended schedule including evenings when
necessary.
General knowledge of the University's mission, purpose and goals and the
role this position plays in achieving those goals.
