Accounting Assistant - School of Information Sciences

Accounting Assistant - School of Information Sciences

Location: Urbana, IL, US · Posted: 10/16/2026 · Closes: 11/5/2026 · Reference: 18089

Duties Responsibilities Financial processing and procurement • Process purchasing, payment, and reimbursement activity using relevant University systems, which may include iBuy, Banner, Emburse, PCard, TCard, purchase orders, vendor payment requests, journal vouchers, and related tools. • Prepare or review requisitions, invoices, travel and miscellaneous reimbursement requests, payment documents, purchasing-card and travel-card transactions, and other financial records. • Verify or assign appropriate accounting codes, including CFOP or other University chart-of-accounts elements. • Track purchase commitments, payments, reimbursements, and other obligations using University systems and unit-maintained reports or spreadsheets. • Coordinate with faculty, staff, vendors, and campus offices to resolve documentation, payment, vendor, coding, and purchasing issues. • Maintain organized financial records and supporting documentation in accordance with University record-retention requirements. Reconciliation, reporting, and budget support • Review monthly financial reports, transaction detail, account balances, and financial documentation for accuracy, completeness, and compliance. • Reconcile expenditures, revenues, outstanding obligations, deposits, reimbursements, and other account activity; identify, research, and resolve discrepancies. Customer service and operational support • Serve as a resource for iSchool employees on purchasing, reimbursements, travel, payment processing, financial documentation, and related business procedures. • Communicate policy and process requirements clearly and professionally to individuals with varying levels of financial experience. • Support cash/check handling, deposits, invoicing, accounts receivable, and other revenue-related processes in accordance with University policy, when assigned. • Maintain confidentiality and exercise good judgment when working with financial, personnel, student, research, and other sensitive information. Other • Perform other related duties as assigned relevant to this position type to enhance the mission of the unit.