Academic Secretary
Location: Highland Heights, Ky · Type: Part time · Posted:
2026-08-19 · Reference: JR100274
Position Title:
Academic Secretary
Position Type:
Regular
About the Role:
The academic secretary maintains the electronic database and paper records for
the Upward Bound Program. They keep accurate books of program accounts and
reconcile the program's purchasing each month. They publish newsletters,
brochures, and grant materials. They complete forms, memoranda, and requests
to sustain daily operations of the program. They serve as a receptionist to
visitors. Check and update social media weekly.
Description of Duties:
Initiate paperwork for ensuring personnel hires, purchasing supplies and
equipment, travel authorizations. Use Workday for these processes.
Reconcile the program's purchases and record-keeping (stipends, credit
cards, etc).
Update the program's database and improve the program's documents.
Use of computer and knowledge of Microsoft Software for program essentials
Maintain filing system in hard copy and electronic forms
Assist Program Director in preparation for budget and federal annual
reporting processes. Assist with auditing processes and tracking alumni.
Checking and responding to emails about program
Update calendars for staff members and help with the initiation of
activities for the program. Occassionally making reservations on and off
campus.
Maintain office supplies and inventory
Open and Distribute Mail
Create infographics for the Program for social media posts and
publications
Requirements:
High School Diploma/GED is required but some college to a college
degree is preferred.
Two years of related work or experience is preferred
Posted Salary:
Work Environment & Physical Demands:
