Academic Records Auditor
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Academic Records Auditor
Academic Records Auditor
LOCATION: Wayland Baptist University – Plainview
SUPERVISED BY: Director of BAS/BCM Records
POSITION CLASSIFICATION: Non-Exempt
POSITIONS SUPERVISED: None
GENERAL RESPONSIBILITIES :
The Academic Records Auditor is responsible for assisting in the evaluation
and auditing of academic degree plans to ensure they comply with institutional
and program-specific requirements. This role involves supporting the degree
audit process, maintaining accurate records, and providing basic guidance to
students and staff regarding degree requirements.
Assist in Auditing Academic Degree Plans:
Support the review and evaluation of student degree plans for compliance with institutional and program-specific requirements.
Assist in verifying course substitutions, waivers, and transfer credits under the guidance of the senior auditor.
Help ensure that students are on track to meet all graduation requirements.
Compliance and Standards Support:
Assist in ensuring that academic programs and degree plans comply with institutional policies, accreditation standards, and regulatory requirements.
Monitor changes in curriculum requirements and update degree audit systems as directed.
Process Improvement:
Identify and recommend improvements to degree audit processes and systems under the guidance of senior auditor.
Participate in the implementation of new policies and procedures related to degree auditing.
Communication:
Communicate effectively with stakeholders regarding degree audit findings and recommendations.
Other Duties:
Process requests for Letters of Completion and graduate studies degree
verification.
Assist in evaluating student degree plans for an assigned portion of a
campus and in creating and maintaining accelerated degree plans to ensure
accuracy, compliance with institutional requirements and alignment with
approved curriculum pathways.
The above statements are not a complete list of all responsibilities and
duties performed by employees in this job. Employees may perform other related
duties as assigned by the Executive Director/Campus Dean.
MINIMUM QUALIFICATIONS:
Education:
Experience and Knowledge:
Education : Bachelor's degree required.
Experience : Preferably a minimum of two years' experience in academic
advising/evaluating, curriculum management, or a related field.
Knowledge : Basic understanding of higher education policies, degree
requirements, and accreditation standards.
Skills : Strong organizational and problem-solving skills. Attention to
detail. Proficiency in using university software, the Microsoft Suite, and
student information systems.
Communication : Effective written and verbal communication skills.
Ability to work collaboratively with diverse stakeholders. The ability to
deal fairly and diplomatically with students and their family members,
faculty and staff in the university system within the confines of FERPA
regulations.
Punctuality, dependability, integrity, honesty and loyalty in the
performance of duties in the position.
Skills and Abilities:
Work Environment: The work environment for this position is a standard
office setting. Employees will work primarily at a desk or workstation,
utilizing standard office equipment such as computers, phones, and printers.
The office maintains a controlled temperature. Noise levels are generally
moderate, with typical office sounds such as conversations and office
machinery.
Hours of Work:Plainview campus - Although full-time, nonexempt
Plainview employees are normally scheduled to work 37.75 hours per week, the
official work week for full-time salaried employees is forty (40) hours.
External campuses - Although full-time, nonexempt external campus
employees are normally scheduled to work 37.75 hours per week, the official
work week for full-time salaried employees is forty (40) hours. Normal
workdays on all campuses are Monday through Friday
Additional Information:
Acts with integrity in all matters and exhibits behavior that reflects the
highest ethical and professional standards.
Completes all aspects of job responsibilities in accordance with pertinent
deadlines.
Responsible for representing Wayland to all the University's public in a
positive manner.
A commitment to Christian Higher Education and agreement with the purposes
and philosophy of Christian Higher Education as promoted by the Baptist
General Convention of Texas generally, and Wayland Baptist University
particularly.
A written statement reflecting personal faith in Jesus Christ, church
affiliation and involvement is required.
CONDITIONS OF EMPLOYMENT:
Employment is subject to an introductory period to monitor employee
performance. If hired, the prospective employee must present documentation
within three (3) days of hire date to establish identity and employment
eligibility as required by Immigration and Customs Enforcement (ICE).
Employees must be able and willing to travel and provide recruitment
assistance to external campuses. Must be able to operate a licensed motor
vehicle, have access to a dependable motor vehicle, and possess a valid state
driver's license. Must have and maintain a satisfactory driver's record.
Wayland Baptist University does not unlawfully discriminate in employment
opportunities or practices based on race, color, sex, national origin, age,
disability, or genetic information.
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